THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg,
06/03/2009 9:00:00 AM
PLEDGE OF ALLEGIANCE
MINUTES of the Board meeting held on May 27, 2009
CITIZEN PARTICIPATION FOR COMMENTS ON AGENDA ITEMS ONLY
1. PUBLIC HEARING and Demonstration of the New Recording System for Public Meetings.
2. ASSESSOR – Tax Refunds
Orders refunding taxes to Co-Gen II in the amount of $8,396.96; Superior Studs LLC/Swanson-Glide LLC $15,179.99; Superior Veneer Co. in the amount of $85,330.22
3. BUILDING – Modification to Fee Schedule
Modification of currently adopted fee schedule. Currently using fee table from 1979 with no major increases in permit fees in over 20 years. Inflation in this time period prohibits us from maintaining a balanced budget. Most permit fees to be increased 15% to balance budget and to maintain the Building Department’s ability to remain self-sufficient (not reliant on the general fund).
4. HEALTH AND SOCIAL SERVICES – Glendale Ambulance District Rate Change
Recommend approval of the process and procedures, with proposed modifications from County Counsel, for Glendale Fire Ambulance Service Area (ASA) rate changes.
5. HEALTH AND SOCIAL SERVICES – Intergovernmental Agreement with Department of Human Services
Intergovernmental Agreement with Oregon Department of Human Services (DHS) for the financing of Environmental Public Health Services, Foodborne Illness Prevention Program. Maximum payment to DHS of $39,138.44 for State portion of fees collected.
6. HEALTH AND SOCIAL SERVICES – Intergovernmental Agreement with Department of Human Services
Intergovernmental Agreement with Oregon DHS for the financing of various public health services in the amount of $1,187,632.00
7. HEALTH AND SOCIAL SERVICES – Lease
Lease with Special People’s Depot of Glendale for Senior Center space for new term June 30, 2009 to June 30, 2010. The cost is $436.00 per month.
8. HEALTH AND SOCIAL SERVICES – Lease
Lease with City of Winston for Senior Center space for new term June 30, 2009 to June 30, 2010. The cost is $464.00 per month|
9. HEALTH AND SOCIAL SERVICES – Order Authorizing Purchase of Software
Order authorizing the purchase of Cisco IronPort Encryption Software/Support from INX, Inc. Bids were obtained by Information Technology (IT) Department for Cisco IronPort Encryption software/support. The lowest responsible bid was received from INX, Inc. The cost is $32,526.00
10. INFORMATION TECHNOLOGY – Software Maintenance Contract with Intergraph
Douglas County utilizes Intergraph software for its Geographic Information Systems. This software is used by the Assessor, Public Works and Surveyor Departments who share the cost of the annual maintenance. Renewal period is June 1, 2009 – May 31, 2010. The total cost is $26,604. Funds have been included in the departments’ budget.
11. LAND – Satisfaction of Mortgage
Satisfaction of Mortgage relative to a Woodlands Assistance Program loan to Roy O. Brogden, Jr. and Mary H. Brogden. The loan has been paid in full and the County’s lien is being removed from the Brogden’s property.
12. PUBLIC WORKS – Order Authorizing Purchase of Traffic Line Paint
Order authorizing the purchase of traffic line paint for fiscal year 2009/2010 from Ennis Paint. Purchase is made utilizing Oregon State Price Agreement #5265 and is exempt from competitive procurement per Local Contract Review Board (LCRB) Rule 4.24 Oregon Cooperative Procurement Program purchase. Total cost $298,590.
13. PUBLIC WORKS – Order Approving Vacation of Property
Preliminary Order approving vacation of a portion of Tiller-Trail County Road No. 1 without a hearing. Petitioners: Bruce and Catherine Cunliff and Roseburg Resources Company.
14. SHERIFF – Contract Modification with Saving Grace
Contract modification with Saving Grace to increase the contract amount from $186,000 to $186,500.
15. MISCELLANEOUS – Deliberation/Discussion for Appointment to the Emergency Medical Services (EMS) Advisory Committee
A vacancy exists on the EMS Committee for the position of Emergency Room Physician. The position was advertised and one application was received. The EMS Committee recommends appointment of Dr. Wade Fox, Emergency Department Director at Mercy Medical Center replacing Dr. Gowing who resigned. If appointed the term would expire November 30, 2009.
16. CITIZEN PARTICIPATION OF COUNTY BUSINESS
17. COMMISSIONER’S COMMENTS
18. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held June 10, 2009 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.
Douglas County may video
record the proceedings of this meeting for future broadcast or other purposes.
A copy of any video recording is available upon written request made to the Information
Technology department. Cost is $5 per dvd copy plus $2 shipping costs.
Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470.
Please include dates of requested dvd's and shipping address.
part of public policy, Douglas County will attempt
to provide public accessiblilty to services, programs
and activities. If accommodation is needed to
participate at this meeting, please contact the
Board of Commissioner's office (541) 440-4201
at least 48 hours prior to the scheduled meeting