Douglas County Personnel Rules


DOUGLAS COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Applicants to and employees of Douglas County are protected under Federal law from discrimination on the basis of race, color, religion, sex, national origin, disability, and/or age.

DOUGLAS COUNTY STATEMENT ON EQUAL EMPLOYMENT OPPORTUNITY

DOUGLAS COUNTY NOTICE: POLICY OF NON-DISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS (05/2009)

Your County Government - Organizational Chart

TABLE OF CONTENTS

 

RULE 1  GENERAL STATEMENT OF RULES

1.1 Purpose of Rules
1.2 Adoption or Amendments of Personnel Rules
1.3 Application of Rules

RULE 2  DEFINITIONS

2.1 Definition of Terms

RULE 3    ORGANIZATION FOR PERSONNEL ADMINISTRATION

3.1 Human Resources Department
3.2 Public Records

RULE 4    CLASSIFICATION PLAN

4.1 The Plan
4.2 Allocation of Positions
4.3 Classification Specifications

RULE 5    COMPENSATION PLAN (Rule revised 07/11/2014)

5.1 Maintenance of Compensation Plan
5.2 Administration of Compensation Plan
5.3 Cost of Performance Increases
5.4 Salary Range Adjustments
5.5 Overtime Policy
5.6 Timesheets

RULE 6    RECRUITMENT PROCEDURE

6.1 Transfer and Promotion
6.2 Job Order
6.3 Recruitment Announcements
6.4 Applications
6.5 Qualifications and Screening of Applicants
6.6 Evaluation of Applicants
6.7 Disqualification of Applicants
6.8 Nepotism Prohibited
6.9 Notification of Applicants Who Have Been Interviewed
6.10 Appointments
6.11 Physical Examinations
6.12 Employment Decisions by the Board of Commissioners
6.13 Driver Qualification Policy

RULE 7    PROBATIONARY PERIOD

7.1 Application
7.2 Purpose
7.3 Duration
7.4 Transfers
7.5 Evaluation of Performance
7.6 Extension of Probation
7.7 Dismissal or Demotion

RULE 8    ATTENDANCE (Rule revised 10/22/08 for clarification.)

8.1 Hours of Work
8.2 Work Day
8.3 Holidays
8.4 Holiday During Leave
8.5 Holiday Pay
8.6 Holiday Work
8.7 Rest Periods
8.8 Meal Periods

RULE 9    LEAVE OF ABSENCE  (Rule revised March 2014)

9.1 General Rule for All Leaves
9.2 Vacation Leave
9.3 Sick Leave with Pay
9.4 Other Leaves of Absence with Pay
9.5 Unpaid Leave
9.6 Leaves for Disabilities or Serious Health Conditions (FMLA/OFLA)
9.7 Parental Leave
9.8 Leave Administration

RULE 10 SEPARATION IN GOOD STANDING

10.1 Reduction in Force
10.2 Temporary Interruption of Employment
10.3 Resignations

RULE 11 GRIEVANCE PROCEDURE

11.1 Policy
11.2 Procedure
11.3 Limitations

RULE 12 DISCIPLINARY ACTIONS  (Revised 07/11/2014) 

12.1 Application
12.2 Cause of Disciplinary Action
12.3 Suspensions
12.4 Demotion
12.5 Dismissal
12.6 Probationary Employees
12.7 Department Heads
12.8 Other Exempt Employees
12.9 Part-time and Temporary Employees

RULE 13 ELIMINATED PER BOARD ORDER 07/23/2014

RULE 14 EMPLOYEE TRAINING

14.1 General Training Activities
14.2 Orientation of New Employees
14.3 Time of Training Periods
14.4 Reimbursement for Educational Expenses

RULE 15 PROHIBITIONS AND PENALTIES

15.1 Political or Religious Solicitation Prohibited
15.2 Legal Prohibitions
15.3 Disseminating Information

RULE 16 EMPLOYEE ASSISTANCE SERVICE (E.A.S.)

16.1 Douglas County, as an employer...
16.2 When an employee or a household member "self-refer" themselves...
16.3 This program is designed to:

RULE 17 RETIREMENT

17.1 The County will be a member of the Oregon State Public Employees Retirement System...

RULE 18 TRAVEL REGULATIONS

18.1 Allowable Expenses and Reimbursement Rates
18.2 Meals
18.3 Lodging
18.4 Travel Advances
18.5 Miscellaneous Provisions
18.6 Standards for Operation of Vehicles by Douglas County Employees
18.7 Douglas County Driver Policy

RULE 19 GROUP INSURANCE

19.1 Insurance
19.2 Continuation of Medical and Dental Insurance
19.3 Insurance and Unpaid Leave
19.4 Changes

RULE 20 DOUGLAS COUNTY EMPLOYEE ETHICS

20.1 Douglas County Employee Ethics

RULE 21 ACCEPTABLE USE OF COUNTY ELECTRONIC INFORMATION SYSTEMS

21.1 All county electronic information systems are to be used for County business...

RULE 22 HARASSMENT

22.1 Harassment Policy
22.1.1 Harassment
22.2.1 Sexual Harassment

RULE 23 DRUG AND ALCOHOL

23.1 Drug and Alcohol Policy

RULE 24 MISCELLANEOUS POLICIES

24.1 Safety and Health Issues
24.2 County Policy on Patents/Copyrights
24.3 Affirmative Action

        - Douglas County Statement on Equal Employment Opportunity

        - Douglas County Notice: Policy of Non-Discrimination on the

          Basis of Handicapped Status (05/2009)