EMERGENCY ACTION PLAN
As an employer, Douglas County is responsible under the Occupational Safety
and Health Act to provide a hazard free work environment for County
employees. This Act is supplemented by Oregon Administrative Rule
437-002-042, Emergency Action Plan. The Emergency Action Plan will outline
County procedure and responsibilities to comply with specific building
evacuation requirements and to maintain employee safety.
This Emergency Action Plan applies to all County departments
located within the Courthouse - Justice Hall complex and Library
Headquarters building and covers all County, State and City employees and
the public on these premises at the time of an emergency. (Other County
locations will supplement this plan with information specific to that
location and workgroup.) Examples of emergencies that employees may
reasonably expect in the workplace are: fire, earthquake, bomb threat, toxic
contamination, extreme weather situation, etc. Responsibilities are
assigned to Building Facility Director, Risk Manager, department heads,
supervisors and employees. All employees will be trained in the
requirements of this emergency plan. The Plan will be reviewed annually and
resulting changes and responsibilities will be discussed with managers and
employees. A copy of the plan will be maintained in each department. A
copy of the Plan may also be obtained from the Risk Manager or Safety
Manager, Human Resources Department. An emergency evacuation drill will be
Building Facility Director.
The Building Facility Director has primary responsibility for ensuring the
physical elements of the emergency plan are current and in proper
operational condition, i.e., evacuation route design and posting, exit
signs, alarm system(s), and maintaining critical plant operations during an
emergency. The director establishes and maintains procedures for facility
department employee assignments.
Facility department employees are the primary contacts for responding
emergency services units. Employees will remain in the facility to care for
assigned critical plant operations until evacuation becomes necessary.
Facility department employees are responsible for giving “all clear” signals
when building is safe to reenter.
The Risk Manager has responsibility for the written plan and assignment of
responsibilities and is the contact for information or explanation of
duties. The Risk Manager assists department managers with employee training
and development of other County location evacuation plans.
Designated Sheriff’s Office employees have responsibility to determine
appropriate action when telephone bomb threats are received. If a bomb is
found they have authority to determine if evacuation is needed.
Department heads and supervisors have responsibility for the safe evacuation
of their employees, to adequately train employees concerning the
requirements of the Plan and to choose employees to participate in the
operation of the Plan as emergency action leaders. Department heads will
maintain a current listing of all department employees for the emergency
Employees have the responsibility to familiarize themselves with evacuation
procedures, exit routes from the building, assembly locations and locations
of fire alarm pull stations and fire extinguishers. Employees chosen as
emergency action leaders have responsibility to perform special duties
during an evacuation as outlined in this Plan.
Every day, each employee should make a cursory, security check of their work
area to detect anything out of the ordinary, such as unusual objects or
packages. If an unusual object(s) or package(s) is found, DO NOT TOUCH IT!
Call 9-1-1 immediately
and describe the object and location; leave the area. See section
1.C. below for further instructions.
A. Reporting Non-bomb
An employee who becomes aware of an emergency will: give
emergency medical assistance (if necessary), call 9-1-1 and report the
situation (9-1-1 will contact Building Facility Director) and contact
supervisor or designee (if on premises). In the case of fire, activate the
B. Reporting Bomb Threat
Received by Telephone
An employee receiving a bomb threat by telephone will: remain
calm, keep the caller on the line as long as possible and write down every
word the caller says. A
telephone bomb threat check list
(attachment C) is
to be used to gather information from the caller. The list is included in
the County telephone directory and is also available at every telephone.
While one employee is receiving information from the bomb threat caller, at
the same time, a co-worker should start a telephone trace by dialing 9-1-1
and report that a bomb threat is in progress on line number ( **** )
, and request a trace. A 9-1-1 operator will contact the Sheriff’s
Office, and report the threat. The Sheriff’s Office will investigate
and determine if evacuation is needed.
C. Reporting If A Bomb Is Found
If a bomb (or suspicious object/package) is found, or
delivered through the mail, do not touch it! Immediately call 9-1-1
and describe the object and location; leave the area. A 9-1-1 operator
will contact the Sheriff’s Office, and report the finding. The
Sheriff’s Office will investigate and determine if evacuation is needed.
2. BUILDING EVACUATION
Building evacuation route maps (floor plan layouts) are posted on each floor
adjacent to stairways and/or other centrally located sites. The maps
contain the location of each fire alarm pull station and fire extinguishers
and the evacuation routes from each floor. Employees will familiarize
themselves with this information.
Evacuation routes must be maintained and be clear of
obstructions and arranged or marked so that the way to a safe place outside
the building is unmistakable. Exits will be clearly marked by a readily
visible sign; exit doors must never be blocked, locked or fastened during
normal business hours.
Each department head will be responsible for the evacuation of their
employees. The department head may act in the capacity of or appoint an
emergency action leader(s) who will be responsible for their section of the
building. The name of an emergency action leader(s) will be provided to the
Risk Manager. (Attachment A)
The employee alarm system will warn of an emergency and is
available throughout the workplace. The alarm system may be an alarm
bell/buzzer or a combination of alarm bell/buzzer and voice communication.
When the alarm is heard, all employees will immediately prepare to
evacuate. Work areas should be secured (locked); if practicable, equipment
turned off and windows and doors closed when exiting rooms. Employees will
proceed in an orderly manner with evacuation according to the defined
evacuation routes. Stairways will be the escape routes. Elevators will
not be used. If the primary evacuation route is blocked, the secondary
route will be used.
will be identified by an orange or red vest.
The leaders will assure that all employees and visitors have left the
building and that windows and doors are closed in their section. The
emergency action leaders indicated by an asterisk ‘*’ on attachment A, will
verify the restrooms adjacent to their section are vacant and doors on each
Courthouse landing are closed. The Risk Manager will assure that the
Courthouse third floor conference rooms are vacant. Emergency action
leaders will place a “Building Evacuation in Process - Do Not Enter” or
BUILDING EVACUATION IN PROGRESS”
sign outside entrance doors.
Emergency action leaders will retain an up-to-date listing of
department employees. They will assure all employees are present, or
accounted for, by taking a final roll call at the assembly locations.
Employees will not carry wheelchair
users down stairways. Emergency action leaders will move wheelchair users and
other disabled persons to an area for rescue assistance, which are: landing
areas on floors of the Courthouse-Justice Hall complex and to the east outside
landing area of the Library Headquarters building. The emergency action leader
for that section will assign an employee to stay with the person until an
emergency service’s unit arrives. Call 9-1-1 and report the situation. A 9-1-1
operator will alert the responding emergency services unit for them to remove
department/section will have an assigned assembly location outside of the
building where employees will report. (Attachment B.) Employees will report to
the emergency action leader when they reach the site.
No one will return to the building until the ‘all clear’ signal
is given by Building Facility employees.
the event of an earthquake, building evacuation should not be immediate. Keep
calm. Employees should move under a desk or table for cover and hold on to it
until the shaking ends. Employees should keep away from windows, filing
cabinets, bookcases and other objects capable of tipping or falling over.
Building Facility Director will activate the alarm, then evacuation procedures
should be followed to exit the building.
- There is a possibility the fire alarm system could be activated by an
earthquake. If the alarm sounds during or immediately after an earthquake, DO
NOT EVACUATE until directed to do so.
RESCUE AND MEDICAL DUTIES
First-aid certified employees may respond to medical emergencies until the
emergency services unit arrives. Names of first-aid certified employees are
posted on each department safety bulletin board. First aid kits should be
appropriately stocked and readily available.
Fire extinguishers are located at appropriate places throughout
the Courthouse and Justice Hall complex and Library Headquarters building.
Trained employees may respond with extinguishers when a small fire is first
noticed; however, this is a first attack only until the fire department
responds. Larger fires should be left for the fire department.