2.1 Definition of Terms. As used in these rules,
unless the context clearly require otherwise:
Allocation: The assignment of an individual position
to an appropriate classification on the basis of the kind of
work, and level of responsibility of the work actually
performed in the position.
Appointment: All means of selection and employment of
Douglas County employees.
At-Will: Employees who are exempt from due process
and who serve solely at the pleasure of the appointing
Board: The Board of County Commissioners.
Calendar Month: Any calendar month in which an
employee is on full pay status on all working days of the
Department Head: Those persons who are elected to
office or are appointed or employed by the Board, or
otherwise, as the principal employee of a department for the
discharge of duties provided by law or particular delegated
functions; terminology often used synonymously with
Employee Status: Determined by the nature and
classification of the position to which the employee is
Full Time: Positions which are expected to function
an average of 40 hours or more per week for a period longer
than one year
On-Call: Positions used as needed, normally for
vacation relief, or during peak work periods or special
projects, and do not have a set work schedule.
Part Time: Positions are divided into two groups.
Pro-Rated Part-time: Those which are budgeted
between .50 FTE and .99 FTE and receive pro-rated benefits.
At Will Part-time: Those which are budgeted at less
than .50 FTE and receive no benefits.
Probationary: Full time employees who have not
completed 12 continuous months of service, full time employees
who, as a result of promotion or reassignment, are serving a
probationary period in a new position, and pro-rated part-time
employees who have not completed an equivalent of 12
continuous months of service (for example, .5 FTE pro-rated
part-time employees would serve a two-year probation).
Employees not classified as regular full-time or pro-rated
part-time serve at the pleasure of the department head per
Personnel Rule 7 (Probationary Period).
Temporary: Positions which are normally seasonal and
are not expected to last longer than one year. Temporary
positions can work the same number of hours as part-time or
Regular: Full-time or pro-rated part-time employees
who have successfully completed 12 continuous months of
service or equivalent.
Unpaid Leave: An employee who has exhausted all
eligible paid leave is placed on unpaid leave status.
Exempt Employees: Employees who are exempt from
overtime accrual based on the Fair Labor Standards Act and the
Oregon Bureau of Labor (BOLI), which include executive,
administrative and professional employees as defined in the
Act, applicable federal regulations and State law.
FTE: Full-time positions are those budgeted at 2,080
hours per year. Full-Time Equivalent is the ratio of total
hours budgeted per position to 2,080 hours. For example, an
employee who is budgeted to work 20 hours per week (1,040
hours per year) is a .50 FTE position (1,040 hours divided by
2,080 hours = .50).
General County: All employees other than those working
within a bargaining unit.
Human Resources Director: A qualified person appointed
by the Board to perform those personnel functions and
activities as assigned by the Board.
Insurance Cap or Cap: The specific, per employee,
dollar contribution level the County has established toward
payment of employee insurance benefits.
A separation from the service because of shortage of funds or
materials, abolishment of position, end of need, or for other
reasons not reflecting discredit on an employee and for
reasons outside their control.
Employees: Employees who are exempt from due process.
These employees serve solely at the pleasure of the appointing
power. They include department heads who report directly to
the Board of Commissioners and assistant department heads,
chief deputies, division heads and any other managerial
employee whose position is identified as at will and exempt
from due process.
Performance Salary Increase: An increase from one step to
a higher step within a salary range for the same class, based
on a demonstrated high standard of work performance.
The County Personnel Rules.
Period: At the time of implementation of bi-weekly work
periods, the two-week period beginning on Sunday and extending
14 days ending on Saturday.