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Douglas County  4340
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*SURVEY SUPPORT SUPERVISOR
Pay Range GC16

INTRODUCTION

This classification assumes responsible for managing the County Surveyor's office which includes development of procedures, policies, materials, forms, filing and other support systems for efficient office operations; oversee survey recordkeeping and documentation systems; provide administrative support to the Surveyor in the areas of planning, budgeting, personnel management and correspondence; supervise clerical and technical support staff.

EXAMPLES OF PRINCIPAL DUTIES

(Duties assigned to this classification include, but are not limited to, the following examples.)

1. Direct, supervise, develop work schedules, set priorities and monitor work performance of clerical and technical support staff. Is involved in selection, training and evaluation of staff. Ensure work is in compliance with federal, state and county regulations and ordinances. Assume responsibility for work performed within the unit. Interpret policy and procedure.

2. Review and analyze surveys, plats and reports for compliance to department standards, state regulations and county ordinances.

3. Coordinate and participate in indexing surveys, vacation ordinances, affidavits of correction, street name changes, and corner reports; enter data into the computer; prepare reports and correspondence.

4. Develop procedures, policies, materials/forms, filing and other office and survey records management systems; evaluate and recommend office equipment purchases; maintain various records, including personnel, statistical, financial, inventory and policy/procedures; assist in budget preparation, monitor expenditures, and analyze/report budget problems.

5. Research and interpret survey records and policy and procedures for county departments, land surveyors, outside agencies and the public.

6. Serve as department liaison for aerial mapping, fleet services and other projects; represent County Surveyor at meetings.

7. Oversee and maintain survey recordkeeping systems, establish new systems; file surveys.

KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION

Knowledge of: Thorough knowledge of office management practices and recordkeeping methods; reasonable knowledge of accounting practices; reasonable knowledge of federal and state laws and local ordinances pertaining to surveys; reasonable knowledge of mathematics; reasonable knowledge of surveying principles and practices. Skill in: Operation of modern office equipment which includes automated equipment and systems and blueprint copying equipment. Ability to: Communicate effectively in both oral and written forms; prepare clear and concise reports, correspondence and procedures; perform accurate mathematical computations; supervise and lead support staff; establish and maintain recordkeeping systems and reports; make decisions independently in accordance with established policies and procedures and use initiative and judgment in completing tasks and responsibilities; work independently and adjust to priority changes; utilize problem identification and resolution techniques; courteously meet and deal effectively with other employees, private land surveyors, contractors and the public

Education, experience and training: Six years progressively responsible work experience which includes two years office management experience with lead or supervisory responsibility and survey experience OR a satisfactory equivalent combination of education, experience and training.

Desirable Qualifications: Thorough knowledge of department policies and procedures; business management coursework; notary license.

SUPERVISORY CONTROLS OF THIS POSITION

Work is performed under the general direction from the surveyor. Recurring routine assignments are independently performed by employee on basis of past experience. The employee receives general instructions regarding the scope and approach to projects or assignments, but procedures and problem resolution are left to the employee's discretion and interpretation. Employee estimates and manages time efficiently. Work is reviewed periodically to ensure determinations and decisions made are in compliance to department policy and procedures.

GUIDELINES

Work is performed within department policy and procedures; federal, state and county statutes, regulations and ordinances; survey standards, manuals, and reference materials; office management and secretarial reference handbooks; computer hardware and software manuals; accounting principles; and equipment manuals. The employee uses judgment in interpreting guidelines and develops/adapts procedures.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Regular and consistent attendance is required.  Work is performed in an office environment and is generally sedentary; may require hearing voice conversation, keyboarding, lifting up to 50 pounds, operating blueprint copying machine, twisting and walking.

 
   
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