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SURVEY SUPPORT SUPERVISOR
Pay Range GC16
INTRODUCTION
This classification assumes responsible for managing the County Surveyor's office which includes development of procedures, policies, materials, forms, filing and other support systems for efficient office operations; oversee survey recordkeeping and documentation systems; provide administrative support to the Surveyor in the areas of planning, budgeting, personnel management and correspondence; supervise clerical and technical support staff.
EXAMPLES OF PRINCIPAL DUTIES
(Duties assigned to this classification include, but are not limited to, the following examples.)
1. Direct, supervise, develop work schedules, set priorities and monitor work performance of clerical and technical support staff. Is involved in selection, training and evaluation of staff. Ensure work is in compliance with federal, state and county regulations and ordinances. Assume responsibility for work performed within the unit. Interpret policy and procedure.
2. Review and analyze surveys, plats and reports for compliance to department standards, state regulations and county ordinances.
3. Coordinate and participate in indexing surveys, vacation ordinances, affidavits of correction, street name changes, and corner reports; enter data into the computer; prepare reports and correspondence.
4. Develop procedures, policies, materials/forms, filing and other office and survey records management systems; evaluate and recommend office equipment purchases; maintain various records, including personnel, statistical, financial, inventory and policy/procedures; assist in budget preparation, monitor expenditures, and analyze/report budget problems.
5. Research and interpret survey records and policy and procedures for county departments, land surveyors, outside agencies and the public.
6. Serve as department liaison for aerial mapping, fleet services and other projects; represent County Surveyor at meetings.
7. Oversee and maintain survey recordkeeping systems, establish new systems; file surveys.
KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION
Knowledge of: Thorough knowledge of office management practices and recordkeeping methods; reasonable knowledge of accounting practices; reasonable knowledge of federal and state laws and local ordinances pertaining to surveys; reasonable knowledge of mathematics; reasonable knowledge of surveying principles and practices.
Skill in: Operation of modern office equipment which includes automated equipment and systems and blueprint copying equipment. Ability to:
Communicate
effectively in
both oral and
written forms;
prepare clear
and concise
reports,
correspondence
and procedures;
perform accurate
mathematical
computations;
supervise and
lead support
staff; establish
and maintain
recordkeeping
systems and
reports; make
decisions
independently in
accordance with
established
policies and
procedures and
use initiative
and judgment in
completing tasks
and
responsibilities;
work
independently
and adjust to
priority
changes; utilize
problem
identification
and resolution
techniques;
courteously meet
and deal
effectively with
other employees,
private land
surveyors,
contractors and
the public
Education, experience and training:
Six years
progressively
responsible work
experience which
includes two
years office
management
experience with
lead or
supervisory
responsibility
and survey
experience OR a
satisfactory
equivalent
combination of
education,
experience and
training.
Desirable Qualifications:
Thorough
knowledge of
department
policies and
procedures;
business
management
coursework;
notary license.
SUPERVISORY CONTROLS OF THIS POSITION
Work is performed under the general direction from the surveyor. Recurring routine assignments are independently performed by employee on basis of past experience. The employee receives general instructions regarding the scope and approach to projects or assignments, but procedures and problem resolution are left to the employee's discretion and interpretation. Employee estimates and manages time efficiently. Work is reviewed periodically to ensure determinations and decisions made are in compliance to department policy and procedures.
GUIDELINES
Work is performed within department policy and procedures; federal, state and county statutes, regulations and ordinances; survey standards, manuals, and reference materials; office management and secretarial reference handbooks; computer hardware and software manuals; accounting principles; and equipment manuals. The employee uses judgment in interpreting guidelines and develops/adapts procedures.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Regular and consistent attendance is required. Work is performed in an office environment and is generally sedentary; may require hearing voice conversation, keyboarding, lifting up to 50 pounds, operating blueprint copying machine, twisting and walking. |
