Pay Range GC15
This classification plans, organizes and performs a variety of
professional management tasks that are essential for the billing
and collection of property taxes; provides technical assistance
and training to tax office staff in the use of the automated tax
system; conducts research and compiles findings for various
government agencies, other outside agencies and in-house
management staff; performs lead clerical/accounting duties
requiring thorough knowledge of laws and procedures relating to
tax collection; applies laws and regulations to individual
situations; processes and maintains a variety of records and
documents; performs detailed recordkeeping, provides considerable
customer service; handles routine customer complaints; and
performs other related work as required.
assigned to this classification include, but are not limited to,
the following examples. Any one position may not perform all
Exercise lead responsibility over other employees engaged in
duties in the tax collection office.
Maintain a current knowledge of property tax collection laws and
3. Administer the electronic collection system with
lenders (Oregon Data Exchange) and processes electronic lockbox
and third-party credit payment files.
4. Make corrections to the tax roll as ordered by the
Assessor which includes the paperwork and the data entry, mail
corrected statements and work closely with supervisor and others
on matters pertaining to the tax roll.
5. Process refunds due to overpayments and/or orders
received; sets up refund files; contacts affected parties; sets
up refund batches; posts refunds to accounts.
Manage tax foreclosure and bankruptcy functions.
Monitor personal property and mobile home status to collect taxes,
answers inquiries, prepares releases, files judgments, releases
judgments, prepares warrants, and prepares payoff notices.
Process small credit and debit write-offs.
Set up street liens and assessments and reconcile payments and
supporting documentation on a monthly basis.
Maintain effective working relationships and coordination of
activities with the Assessorís Office, other county department,
peers and state agencies.
Assist the general public, businesses and title companies by
providing information concerning property records or taxes.
Handles routine customer service issues.
Provide technical assistance and training to staff.
and maintain a current procedures manual for the tax office.
14. Performs other duties as assigned.
AND ABILITIES REQUIRED BY THIS POSITION
Thorough knowledge of statutes and regulations governing the
activities of property tax collection; considerable knowledge of
automated accounting systems; reasonable knowledge of modern
office practices and procedures.
Skill in: Use of modern
office equipment that includes automated accounting systems as
they relate to recording tax monies.
Ability to: Communicate effectively in both oral
and written forms; lead the work of others; provide training to
employees relating to the tax collection system and procedures;
work independently or within team unit; efficiently organize time
to meet deadlines; use judgment and maintain confidentiality in
dealing with employees and the public; courteously meet and deal
effectively with employees, outside agencies and the public.
experience and training:
Associateís degree in
accounting or related field and two years work related experience
OR four years accounting experience OR a satisfactory equivalent
combination of experience and training.
Work is performed under the
general direction of a technical or administrative employee.
Recurring routine assignments are independently performed by
employee on basis of past experience. The employee receives
general instructions regarding the scope and approach to projects
and assignments, but procedures and problem resolution are left to
employee discretion and interpretation. Employee estimates and
manages time efficiently. Work is reviewed periodically to ensure
determinations and decisions made are in compliance with the law
and departmental policy and procedure. This position may act as
lead worker to employees in lower classifications, and provide
training for departmental personnel.
Work is performed under
departmental policy and procedures; federal, state and county
statutes, rules, regulations and procedures and in accordance to
tax assessment principles and accounting principles, practices and
techniques; data processing manuals and reference materials.
Considerable amount of judgment and initiative is used to
interpret these guidelines.
AND WORK ENVIRONMENT
Regular and consistent
attendance is required. Regular and consistent attendance is
required. Work is performed in an office environment and is
generally sedentary; however, some positions may require bending,
hearing voice conversations, keyboarding, kneeling, lifting up to
15 pounds, pulling, pushing, reaching, sitting, standing and