SENIOR CIVIL DEPUTY
Pay Range GC20
This classification serves as the chief civil process server of the Sheriffs Office. The deputy processes and serves all types of civil processes and criminal subpoenas from courts, attorneys and the public; serves as an enforcement agent for the courts; assists the public in matters related to civil processes; maintains appropriate record keeping. This position serves as the manager of all issues related to the civil responsibilities of the Sheriffs Office. This is a management, exempt level position.
EXAMPLES OF PRINCIPAL DUTIES
(Any single position may not be assigned all duties listed, nor do the examples cover all duties which may be assigned.)
1. Serve all manner of civil processes in accordance with Oregon Statute; such as: summons, complaints, subpoenas, petitions, executions, garnishments, small claims, orders, motions, affidavits.
2. Seize personal property upon execution and may place it in storage; conduct personal property sale in the field.
3. Perform other enforcement of the court as may be required; such as: business till taps, return of children in circuit court custody cases, return of recovered personal property.
4. Enforce execution of judgment of restitution in order to restore premises to landlord.
5. Follow up on civil process by locating addresses.
6. Assist public in matters related to civil procedure and department policy.
7. Post notices of sale in public places in accordance to statute.
8. Attend and provide training in Sheriffs Office civil process procedure; keep department staff current on changes in law affecting civil services.
9. Recommend department policy as it relates to civil process and procedures.
KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION
Knowledge of: Considerable knowledge of civil process functions of a law enforcement agency; considerable knowledge of federal, state, county and local laws, statutes, rules, regulations and procedures applicable to civil processes; considerable knowledge of the geographic area of Douglas County. Skill in: Meeting and dealing with a wide range of people. Ability to: Communicate effectively in both oral and written forms; make decisions independently in accordance with established policy and procedure, and use initiative and judgment in completing tasks and responsibilities; work independently and manage time efficiently; utilize problem identification and resolution techniques; adjust to priority changes and remain calm during confrontational situations; ability to courteously meet and deal effectively with other employees, attorneys, courts, other law enforcement agencies and the public.
Education, experience and training: Four years experience as process server OR satisfactory equivalent combination of experience and training. At time of appointment, must possess a valid Oregon driver's license.
SUPERVISORY CONTROLS OVER THIS POSITION
This position works under the supervision of the support services commander who assigns duties and reviews work for effectiveness and conformance to policy.
Work is performed within established department policy, procedures, directives; federal and state statutes, rules, regulations; court rulings, accepted practice within law enforcement profession, LEDS and NCIC reference manuals. Incumbent has to remain current on guidelines and uses considerable judgment in interpreting guidelines follows procedures and laws closely due to nature of work in the serving process and contributes to modification of existing guidelines by recommending changes or adapting guidelines to problems encountered.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Regular and consistent attendance is required. Work is performed both in an office environment and in the field and may require physical demands of climbing stairs, color identification, gripping with hands and fingers, hearing alarms and voice conversation, keyboarding, typically lifting up to 34 pounds and walking. Work involves everyday risks and discomforts and sometime adverse weather conditions requiring safety precautions. A considerable amount of daily driving is required.