*PROBATION DIVISION MANAGER
This at-will position reports to the Juvenile Department Director and assumes
responsibility for the supervision and coordination of the daily operations of
the probation division of the Juvenile Department. This position supervises,
coordinates, monitors and participates in the supervision of juveniles on
probation ensuring compliance to state laws, regulations and program goals.
Manager participates in establishing division goals, policy and procedures.
EXAMPLES OF PRINCIPAL DUTIES (Duties assigned to this
classification include, but are not limited to, the following examples.)
1. Develop and maintain internal Training Compliance and Training Program.
Develop and maintain internal competency group program to better serve the
reformation needs of youth on probation; identify measurable goals and
objectives, and track success toward meeting those goals/objectives.
and maintain a system to track and report recidivism statistics for youth
served by probation division.
4. Supervise, coordinate and oversee daily
operations of division support staff. Provide individual guidance and
instruction in casework problems and procedures; offer assistance as needed,
and determine best solution when problems arise. Monitor caseload and
evaluate work performance. Ensure work is in compliance with appropriate
regulations. Assume accountability for work performed within division. Is
involved in selection, training and evaluating of staff. Participate in
establishing and interpreting policy and procedure.
5. Supervise and review all
dependency referrals; determine and initiate appropriate action; oversee and
monitor State Services to Children and Family referrals/requests for action as
to policy, law and procedure; serve as liaison to all parties on dependency
6. Participate in development and overseeing the use of placement
resources for delinquent youth.
7. Serve as member of the department management
team and participate in development of goals and objectives for both the
division and the department. Represent department to the community, service
groups, committees, law enforcement, etc. Participate in the development and
maintenance of good community relations.
8. Establish and maintain a variety of
required records, reports and statistical data as required by state law and
9. Perform special projects, as assigned by Juvenile
10. Acts as back-up to Juvenile Intake Division Manager,
in the event of absence.
KNOWLEDGE, SKILLS, AND
ABILITY REQUIRED BY THIS POSITION:
Knowledge of: Thorough knowledge regarding children/youth with
emotional and/or behavior problems in the following disciplines: social work,
corrections theory, intervention practices, law interpretation, court
proceedings, case management, conflict resolution, program development;
thorough knowledge of management principles and sound organizational
practices; considerable knowledge of community resource development techniques
and opportunities. Skills in: Writing in a clear and concise manner; applying
meticulous interviewing, counseling, and listening techniques and principles;
Ability to: Communicate effectively both in written and oral
form; supervise, support and motivate support staff; manage time efficiently
and make decisions independently in accordance with established policies and
procedures and use initiative and judgment in completing tasks and
responsibilities; remain clam and use good judgment during confrontational or
high pressure situations; utilize problem identification and resolution
techniques; establish and maintain records, reports and statistical data;
courteously meet and deal effectively with other employees, juveniles and
their families, schools, law enforcement officials, courts, physicians,
service agencies, community and the public.
Education, experience and training: Bachelor's degree in social
work, psychology, corrections or a related field and four years experience in
juvenile court work which includes two years supervisory or program management
OR any satisfactory equivalent combination of experience and training. At
time of appointment, must possess valid Oregon driver's license.
SUPERVISORY CONTROLS OF THIS
Work is performed under the general direction of the Juvenile Department
Director who orally and in writing agrees to work projects, goals and
objectives. The employee works independently in administering a complex area of
responsibility and may confer with Director for professional advice. Discretion
is required in applying general goal and policy statements, development of
recommendations, policies, procedures, and the resolution of program issues.
Work is accomplished within a broad framework, with authority and responsibility
in area of service. Periodic reviews of work performance are conducted in terms
of expected results.
Work is performed within established departmental policy, procedures, state and
county statutes, rules, regulations, ordinances; management and personnel
theories, policy and practices and accepted social work principles. Employee
uses considerable judgment in interpreting guidelines, independently chooses
between alternatives, and is involved in modification of existing guidelines by
recommending changes or adapting guidelines to problems encountered.
PHYSICAL DEMANDS OF THE WORK
Regular and consistent attendance is required.
Work is primarily
performed in an office environment with occasional field work involving
transporting juveniles. Physical demands may include bending, hearing voice
conversations, keyboarding, lifting up to 14 pounds, pushing, reaching and
walking. A reasonable amount of driving is required.