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Douglas County  1810
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*PARALEGAL
Pay Range GC17

INTRODUCTION

This classification performs paraprofessional duties as the principal legal aide to the County Counsel and Assistant County Counsel in areas of legal research, independent preparation of complex and varied legal documents and interpreting policy and procedure to users of department. Duties and responsibilities include receive and review request from county departments for completeness, request additional material and information; draft summary reports identifying missing information and further action; initiate and maintain Douglas County Code and other actions; prepare documents for filing with courts and state agencies; develop, establish, maintain and oversee departmental work flow procedures; supervise support staff.

EXAMPLES OF PRINCIPAL DUTIES

(Duties assigned to this classification include, but are not limited to, the following examples.)

1. Receive and review requests from county departments for sufficiency of legal documentation; obtain necessary material for preparation of legal documents, ordinances, contracts; draft summary reports identifying missing information and further action required.

2. Maintain Douglas County Code, LCRB rules and other procedural and legislative actions taken by the Board of Commissioners and department heads; independently update records.

3. Prepare documents for filing with courts and state agencies such as tax foreclosure actions, stipulations, affidavits, forfeitures, etc.; initiate preparation of documents such as payment of liens, contracts, judgments, etc.; draft routine briefs and responses to motions; prepare formal orders, contracts, modifications and other legal documents for signature by the Board Commissioners and other county officials. Perform legal research and assist in developing legal arguments.

4. Review contracts for legal form prior to presentation to Board of Commissioners; review bonds and insurance certificates for sufficiency; coordinate with departments regarding contracts and contract status.

5. Monitor legal actions from time of service to judgment; advise departments of outcome.6. Supervise and coordinate work activities of support staff. Is involved in selection, training and evaluating staff; participate in selection of new employees. Assume accountability for work performed within section.

7. Develop, establish, maintain and oversee departmental work flow procedures including office procedures, files, recordkeeping and use of computer system. Prepare department budget and monitor fiscal expenditures.

KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION  Knowledge of: Thorough knowledge of paralegal procedures to provide direct assistance to attorneys, clients and courts; thorough knowledge of legal documents, terminology, phrases; thorough knowledge of practices, procedures and policies of a legal office in the public sector and its relationship to the public entity, courts, municipal government and attorneys. Skill in: Use of automated office equipment; preparation and interpretation of legal documents; writing clear and concise records, reports, legal documents and statistical data. Ability to: Communicate effectively in oral and written forms; develop and implement procedures, techniques and services; independently research, select, assess, compile and use information from the law library and other references; use sound judgment and maintain confidentiality; supervise, train, assign work to, assist, evaluate and motivate support staff; establish and maintain records, reports and statistical data; compile and analyze data and make recommendations; interpret policies and procedures to clients; adjust to priority changes, remain calm and use good judgment during confrontational or high pressure situations; efficiently organize time and meet established deadlines; make decisions independently in accordance with established policies and procedures, establish new policies when applicable, and use initiative and judgment in completing tasks and responsibilities; courteously meet and deal effectively with Board of Commissioners, other employees, public agencies, other agency representatives, attorneys, courts, contractors, vendors and the public.

Education, experience and training: Six years experience of a progressively responsible nature, four years of which must have been in a public or private law office, which includes some supervisory experience OR a satisfactory equivalent combination of education, experience and training.

SUPERVISORY CONTROLS OF THIS POSITION

Work is performed under the guidance of the County Counsel. The employee works independently in administering a complex area of responsibility and confers with supervisor for professional advice. Discretion is required in applying general goal and policy statements, in development of recommendations, policies and procedures and in resolving program problems. Work is accomplished within a broad framework, with authority and responsibility in area of service. Work is reviewed by attorneys when required by law.

GUIDELINES

Work is performed within departmental policy and procedures; federal, state and county statutes, rules, regulations and ordinances; procurement and contract policy, personnel rules, litigation manual, court regulations and procedures; numerous legal reference materials and manuals, and legal office manuals. The employee uses seasoned judgment, initiative and experience to interpret and choose between alternatives.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Regular and consistent attendance is required.  Works in an office environment; work is generally sedentary; however, position may require bending, hearing voice conversation, keyboarding, kneeling, lifting up to 15 pounds, pushing and reaching.

 
   
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