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Douglas County  3520
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Pay Range GC16


This classification primarily performs specialized duties related to the acquisition, cataloging, preservation and storage of print and audio materials in the museum collections; provide assistance to museum staff and the public locating materials; conduct research. Materials may include (but not limited to) books, manuscripts, oral histories and printed ephemera. Secondarily, this classification provides administrative support to museum management and operations. Librarian directs other staff and/or volunteers assigned to section.


(Duties assigned to this classification include, but are not limited to, the following examples.)

l. Receive and research materials donated and/or purchased for the museum collection. Materials include books, other printed material, handwritten documents, etc. Develop collection by requesting donations and selecting library materials for purchase.

2. Catalog books, maps, cemetery records, printed and handwritten material into museum collection data base.

3. Provide appropriate storage for collection, ensuring preservation of both stored and shelved material.

4. Oversee the acquisition, transcription and cataloging of oral histories.

5.    Provide administrative coordination in planning and coordinating museum programs; develop internal control procedures, practices and policies; interpret policy and procedure. Coordinate with other programs.

6. Participate in the department budget process by requesting, coordinating collection and projections of information; monitor fiscal recordkeeping; verify information; develop, administer, and monitor assigned budget areas.

7. Prepare or direct and oversee the preparation of varied and complex reports, fiscal records involving independent research, analysis, surveys, statistical data and administrative studies. Maintain department confidential records and files and manage payroll records.

8. Supervise, coordinate and prioritize work activities of support staff; offer assistance as needed, and determine best solution when problems arise. Ensure compliance with regulatory standards. Assume accountability for work performed within unit. Is involved in selection, work plan preparation, training and evaluation of staff. Interpret policy and procedure.

9. Oversee the museum bookstore. Work with suppliers, determine selection and receive merchandise. Manage related financial recordkeeping. Oversee design and maintenance of the gift shop.

10. Receive requests from public, research and provide information. Assist staff with exhibit research.

11. Provide educational information through tour groups, lectures, or written material. Research and write articles for publication.


Knowledge of: Considerable knowledge of library principles, practices, and methods as relate to museum library collections; considerable knowledge of research techniques; considerable knowledge of appropriate preservation of a variety of paper materials; considerable knowledge of automated information retrieval systems; considerable knowledge of principles and practices of administration including fiscal management, budget preparation, personnel and program management; considerable knowledge of fiscal monitoring and budget coordination techniques and procedures. Skill in: Museum cataloging and recordkeeping; use of automated equipment and systems. Ability to: Communicate effectively in both oral and written forms; maintain museum catalog records, reports, and statistical data; estimate time and materials and manage time efficiently; conduct research; utilize problem identification and resolution techniques; make decisions independently in accordance with established rules and regulations and use initiative and judgment in carrying out tasks and responsibilities; courteously meet and deal effectively with other employees and the public.

Education, experience and training: Bachelor's degree in history, literature or related field and two years progressively responsible work related experience OR a satisfactory equivalent combination of education, experience and training. At time of appointment, must possess a valid Oregon driver's license.

Desirable qualifications: Master's degree in library science; experience in automated museum systems, archival collections management.


Work is performed under the guidance of the museum director. The employee works independently in administering a complex area of responsibility and confers with supervisor for professional advice. Discretion is required in applying general goal and policy statements, in development of recommendations, policies and procedures and in resolving program problems. Work is accomplished within a broad framework, with authority and responsibility in area of service. Periodic reviews of work performance are conducted in terms of expected results.


Work is performed within museum policies and procedures, library cataloging and preservation materials. The employee uses considerable judgment in determining appropriate procedure, interpreting guidelines and contributes to modification of existing guidelines by recommending changes.


Regular and consistent attendance is required.  This work involves bending, hearing voice conversation, keyboarding, kneeling, lifting up to 35 pounds, standing, stooping and walking. A minimal amount of driving is required.

  To submit comments or suggestions
please email the Human Resources department.