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MUSEUM RESEARCH LIBRARIAN
Pay Range GC16
INTRODUCTION
This classification primarily performs specialized duties related to the acquisition, cataloging, preservation and storage of print and audio materials in the museum collections; provide assistance to museum staff and the public locating materials; conduct research. Materials may include (but not limited to) books, manuscripts, oral histories and printed ephemera. Secondarily, this classification provides administrative support to museum management and operations. Librarian directs other staff and/or volunteers assigned to section.
EXAMPLES OF PRINCIPAL DUTIES
(Duties assigned to this classification include, but are not limited to, the following examples.)
l. Receive and
research
materials
donated and/or
purchased for
the museum
collection.
Materials
include books,
other printed
material,
handwritten
documents,
etc. Develop
collection by
requesting
donations and
selecting
library
materials for
purchase.
2. Catalog
books, maps,
cemetery
records,
printed and
handwritten
material into
museum
collection
data base.
3. Provide
appropriate
storage for
collection,
ensuring
preservation
of both stored
and shelved
material.
4. Oversee the acquisition, transcription and cataloging of oral histories.
5. Provide administrative coordination in planning and coordinating museum programs; develop internal control procedures, practices and policies; interpret policy and procedure. Coordinate with other programs.
6. Participate
in the
department
budget process
by requesting,
coordinating
collection and
projections of
information;
monitor fiscal
recordkeeping;
verify
information;
develop,
administer,
and monitor
assigned
budget areas.
7. Prepare or
direct and
oversee the
preparation of
varied and
complex
reports,
fiscal records
involving
independent
research,
analysis,
surveys,
statistical
data and
administrative
studies.
Maintain
department
confidential
records and
files and
manage payroll
records.
8. Supervise,
coordinate and
prioritize
work
activities of
support staff;
offer
assistance as
needed, and
determine best
solution when
problems
arise. Ensure
compliance
with
regulatory
standards.
Assume
accountability
for work
performed
within unit.
Is involved in
selection,
work plan
preparation,
training and
evaluation of
staff.
Interpret
policy and
procedure.
9. Oversee the
museum
bookstore.
Work with
suppliers,
determine
selection and
receive
merchandise.
Manage related
financial
recordkeeping.
Oversee design
and
maintenance of
the gift shop.
10. Receive
requests from
public,
research and
provide
information.
Assist staff
with exhibit
research.
11. Provide educational information through tour groups, lectures, or written material. Research and write articles for publication.
KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION
Knowledge of: Considerable knowledge of library principles, practices, and methods as relate to museum library collections; considerable knowledge of research techniques; considerable knowledge of appropriate preservation of a variety of paper materials; considerable knowledge of automated information retrieval systems; considerable knowledge of principles and practices of administration including fiscal management, budget preparation, personnel and program management; considerable knowledge of fiscal monitoring and budget coordination techniques and procedures. Skill in: Museum cataloging and recordkeeping; use of automated equipment and systems. Ability to: Communicate effectively in both oral and written forms; maintain museum catalog records, reports, and statistical data; estimate time and materials and manage time efficiently; conduct research; utilize problem identification and resolution techniques; make decisions independently in accordance with established rules and regulations and use initiative and judgment in carrying out tasks and responsibilities; courteously meet and deal effectively with other employees and the public.
Education, experience and training: Bachelor's degree in history, literature or related field and two years progressively responsible work related experience OR a satisfactory equivalent combination of education, experience and training. At time of appointment, must possess a valid Oregon driver's license.
Desirable qualifications: Master's degree in library science; experience in automated museum systems, archival collections management.
SUPERVISORY CONTROLS OF THIS POSITION
Work is performed under the guidance of the museum director. The employee works independently in administering a complex area of responsibility and confers with supervisor for professional advice. Discretion is required in applying general goal and policy statements, in development of recommendations, policies and procedures and in resolving program problems. Work is accomplished within a broad framework, with authority and responsibility in area of service. Periodic reviews of work performance are conducted in terms of expected results.
GUIDELINES
Work is performed within museum policies and procedures, library cataloging and preservation materials. The employee uses considerable judgment in determining appropriate procedure, interpreting guidelines and contributes to modification of existing guidelines by recommending changes.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Regular and consistent attendance is required. This work involves bending, hearing voice conversation, keyboarding, kneeling, lifting up to 35 pounds, standing, stooping and walking. A minimal amount of driving is required. |
