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Douglas County  1960
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*MANAGEMENT ANALYST 3
Pay Range GC21

INTRODUCTION

All classifications within this three-level series perform analyst duties to provide financial and statistical management information to a department or unit; perform research and analysis in the design, collection and classification of data and information to develop, monitor and evaluate programs and budget.

This classification performs complex program management, analysis, fiscal research and reporting which includes directing annual budget process, year-end reporting, cost accounting and cost analysis.  Classification analyzes, evaluates and recommends appropriate courses of action on program proposals based on a thorough understanding of appropriate department disciplines.  Classification provides oversight to support staff work assignments..

EXAMPLES OF PRINCIPAL DUTIES

(Duties assigned to this classification include, but are not limited to, the following examples.)

1.  Provide complex management analysis and support to the department including development and implementation of department programs or functions; provide management direction to the department. 

2. With respect to management information systems and financial support develop, document and manage business plans, budgets, schedule performance, contracts other staff support, data transmission between counties and the State and executive reporting.

3. Assist with preparing and administering the development, preparation and coordination of the annual budgets, mid-year budget and related budget adjustments for department, division and/or task force budgets; design and perform cost/benefit analyses and other studies on proposed new projects and services, as directed by department head; as requested, analyze and make recommendations on budget requests and prepare supportive documentation; monitor and control program budget expenditures and investigate variances; instruct and assist staff in maintaining accounts; audit accounts to ensure compliance with federal, state and county regulations.

4. Coordinate details and interfaces between personal computer application software and larger scale systems. Participate in the development and maintenance of internal accounting systems and accounting control records; recommend changes in procedures and assist in their design and implementation; prepare and analyze reports on accounting, financial and statistical issues, including financial operations, trends, costs, revenues and financial obligations; advise management on effective use of resources; develop and direct preparation of cost analysis and indirect cost allocation plan as well as financial procedures.

5. Manage special financial and costing projects.  This includes costing of services, accounts receivable, design and development of systems supporting a variety of applications within the department (PC software applications, networks, etc.).

6.  Coordinate and implement comprehensive planning for target population; compile, prepare and present data displays; conduct community needs assessments and surveys; compile and summarize information in planning documents and databases; negotiate, compile and report countywide outcomes and performance measures related to comprehensive plan; prepare and maintain, including retention of complete documentation of current research information and methodologies used for specific programs, as well as funding and grant sources.

7. Participate in developing bid specifications for requests for proposals or qualifications; solicit, review and recommend selection of bids; assist in preparing, negotiating and administering contracts and interagency cooperation agreements; monitor contract expenditures and compliance with terms of agreement; serve as liaison with service providers.  Prepare specifications, negotiate and monitor all contracts for services approved by the department, including negotiation of outcomes and performance measures.

8. Encourage community resource development; form and chair special task forces and committees that include internal and external stakeholders; work to establish mutual goals and processes to fulfill department directives, goals and community needs; provide staff support to advisory and operating committees.

9. Coordinate, prepare and submit grant applications; ensure compliance with grant reporting requirements; serve as liaison with granting agency.

10. Supervise, coordinate and prioritize work activities of support staff; offer assistance as needed, and determine best solution when problems arise.  Ensure compliance with regulatory standards.  Assume accountability for work performed within unit.  Is involved in selection, work plan preparation, training and evaluation of staff.  Interpret policy and procedure.

11.  Analyze, design and develop financial and costing application systems through the use of multiple software products and utilities.  Participate in departmental planning for procedure and policy changes, budget strategy and equipment or facility needs.

12.  As assigned, serve as backup to department information management systems administrator in areas of financial applications.  Conduct interviews and fact finding to determine user requirements.  Analyze and recommend alternative approaches for solutions and enhancements; prepare specifications, serve as support liaison and project manager for purchased/adapted/developed systems.

KNOWLEDGE AND SKILLS REQUIRED BY THIS POSITION

Knowledge of:  Thorough knowledge of principles, functions and processes of management which includes:  budget, fiscal, contract and personnel management, government accounting practices, county budget preparation and administration techniques, business analysis, statistical analysis, research techniques and data collection; principles and techniques of contract and grant preparation and administration; project planning and management to develop, implement, and evaluate programs; thorough knowledge of principles of public and community relations and human behavior; public meeting laws;  applications of automated management information systems to design data bases for the collection, analysis, evaluation and presentation of data relating to programs and services; considerable knowledge of statistical theory and methods, research techniques, quantitative analysis, program evaluation, and English grammar and composition.

Skill in: Preparing and administering budgets; negotiating contractual agreements; writing grant applications; evaluating budget, grant and contract proposals; conducting research projects; analyzing issues and problems from multiple perspectives; coordinating and facilitating group processes; writing clear and concise correspondence, records, contracts, reports and statistical data; presenting comprehensive information in either oral or written form; speaking effectively in public, including making formal presentations before large groups; applying statistical techniques to research and administrative studies; maintaining compliance with laws regarding public meetings; working with automated systems, including word processing, spreadsheet, financial and statistical applications.

Ability to:  Make decisions independently in accordance with established policies and procedures, establish new policies and procedures when applicable, and use initiative and judgment in completing tasks and responsibilities; research and analyze issues and procedures; prepare and present recommendations on complex issues; prepare a budget and to evaluate budgetary requests; communicate effectively in both oral and written forms; conduct research and establish and maintain records, reports and statistical data; determine program and/or user information needs; plan and implement special projects independently or within a team environment; utilize problem identification and resolution techniques; maintain confidentiality; remain calm and use good judgment during confrontational or high pressure situations; supervise, motivate and lead a staff of professionals and clerical support; courteously meet and deal effectively with other employees, other agency representatives, committees, vendors, contractors, consultants,  and the public.

Education, experience and training: Bachelorís degree in public or business administration, accounting, economics or related field which includes course work in accounting, statistics, communications and information systems, and four years responsible progressive and related work experience involving fiscal and project management, independent research and design, cost accounting, analytical evaluations, facilitating group processes, or information systems analysis OR a satisfactory equivalent combination of education, experience and training.  At time of appointment, must possess a valid Oregon driver's license.

Desirable qualifications: Masterís degree in public or business administration, business management or related field plus three years responsible progressive and related work experience..

SUPERVISORY CONTROLS OF THIS POSITION

Work is performed under general direction of the division or department head.. Employee receives general instructions regarding scope of and approach to projects or assignments, but procedures and problem resolution are left to the employee's discretion and interpretation.  Work is reviewed periodically to ensure determinations and decisions made are in accordance to department policy, procedures, goals and objectives.  May provide leadership and direction to clerical or professional staff in relation to special projects or assignments.

GUIDELINES

Discretion is required in applying general goal and policy statements, in making recommendations, policies and procedures, and in resolving organizational and service delivery problems. Work is accomplished within a broad framework, with authority and responsibility in a given program or functional area of service.  Work is performed within established departmental policy and procedures; federal, state and county statutes, rules and regulations which govern public agencies and public contracting; audit, research, statistical and data collection materials; software and equipment manuals. Employee uses initiative and seasoned independent judgment in applying appropriate guidelines; recommends new procedures for departmental use.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Regular and consistent attendance is required.  Work is performed in an office environment, is generally sedentary; may require bending, color identification, gripping with hands and fingers, hearing voice conversation, keyboarding, kneeling, carrying up to 14 pounds, pulling, pushing, sitting, standing twisting body and walking.

 
   
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