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Douglas County 3320
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Pay Range GC12


This classification performs advanced technical duties in acquisitions functions for new collection materials which involves specialized knowledge; responsible for entry of purchase orders and invoices to the acquisitions database within established guidelines. Incumbent utilizes considerable judgment, thereby relieving professional librarian for higher level responsibility.


(Duties assigned to this classification include, but are not limited to, the following examples.)

1. Perform acquisition function of new materials. Receive and verify orders, prepare purchase order, submit order; receive and verify shipments; prepare and input data for acquisitions and cataloging into library automated system; code invoice for payment. Reconcile discrepancies. Assess damaged/defective items received, determine eligibility for replacement; contact vendor for process and return.

2. Supervise technical support staff and participate in selection, training, and evaluation of employees; interpret policy and procedure; train library staff in use of automated system.

3. Prepare varied and complex acquisitions reports and records involving research and analysis to track and reconcile materials fund accounts and track order process and workflow. Make recommendations based on research.

4. Input of bibliographic and item records into databases, editing of records; maintain database; determine effective use of software. Train staff, document and develop procedures. Direct flow of materials after received by acquisitions until ready for processing. Maintain bar code supply.

5. Initial contact with vendors. Gather information to determine best pricing, set up new accounts with vendors, reconcile vendor statements and discrepancies. Utilize financial software and data to prepare reports, reconcile and resolve vendor payment questions.

6. Coordinate purchase of supplies, bindery orders and processing workflow for division.


Knowledge of: Considerable knowledge of library services, practices and procedures, terminology; considerable knowledge of technical support provided a professional librarian; basic knowledge of accounting principles, clerical record keeping and report writing as related to library services. Skill in: Applying established library techniques and methods, and use of library tools in situations that deviate from standards; operation of automated library equipment and systems. Ability to: Communicate effectively in both oral and written form; make decisions independently in accordance with established policies and use initiative and judgment in carrying out tasks and responsibility; work independently and adjust to priority changes, manage time efficiently; utilize problem identification and resolution techniques; remain calm and use good judgment during confrontational or high pressure situations; develop and document procedures and train other staff; supervise technical support staff; establish and maintain records, reports and statistical data; courteously meet and deal effectively with employees, vendors and the public.

Education, experience and training: Associate's degree in library science or accounting and three years related work experience in a specific area of library services OR Bachelor’s degree in library science or accounting with one year library experience OR five years progressively responsible work related experience or equivalent combination of education, experience and training.


Work is performed under the guidance of a librarian. The employee works independently in administering a complex area of responsibility and confers with supervisor for professional advice. Discretion is required in applying general goal and policy statements, in development of recommendations, policies and procedures and in resolving program problems. Work is accomplished within a broad framework, with authority and responsibility in area of service. Periodic reviews of work performance are conducted in terms of expected results.


Work is performed within established departmental policy and procedures, automated systems reference materials, data processing reference material, accounting principles, library reference manuals. Employee uses initiative and judgment in independently interpreting and applying guidelines.


Regular and consistent attendance is required.  Work is performed in a library environment and involves bending, gripping with hands and fingers, hearing voice conversation, keyboarding, lifting up to 35 pounds, pulling pushing, reaching, sitting, standing and walking.

  To submit comments or suggestions
please email the Human Resources department.