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LIBRARY TECHNICIAN 2
Pay Range GC12
INTRODUCTION
This classification performs advanced technical duties in acquisitions functions for new collection materials which involves specialized knowledge; responsible for entry of purchase orders and invoices to the acquisitions database within established guidelines. Incumbent utilizes considerable judgment, thereby relieving professional librarian for higher level responsibility.
EXAMPLES OF PRINCIPAL DUTIES
(Duties assigned to this classification include, but are not limited to, the following examples.)
1. Perform
acquisition
function of
new materials.
Receive and
verify orders,
prepare
purchase
order, submit
order; receive
and verify
shipments;
prepare and
input data for
acquisitions
and cataloging
into library
automated
system; code
invoice for
payment.
Reconcile
discrepancies.
Assess
damaged/defective
items
received,
determine
eligibility
for
replacement;
contact vendor
for process
and return.
2. Supervise
technical
support staff
and
participate in
selection,
training, and
evaluation of
employees;
interpret
policy and
procedure;
train library
staff in use
of automated
system.
3. Prepare
varied and
complex
acquisitions
reports and
records
involving
research and
analysis to
track and
reconcile
materials fund
accounts and
track order
process and
workflow. Make
recommendations
based on
research.
4. Input of
bibliographic
and item
records into
databases,
editing of
records;
maintain
database;
determine
effective use
of software.
Train staff,
document and
develop
procedures.
Direct flow of
materials
after received
by
acquisitions
until ready
for
processing.
Maintain bar
code supply.
5. Initial
contact with
vendors.
Gather
information to
determine best
pricing, set
up new
accounts with
vendors,
reconcile
vendor
statements and
discrepancies.
Utilize
financial
software and
data to
prepare
reports,
reconcile and
resolve vendor
payment
questions.
6. Coordinate purchase of supplies, bindery orders and processing workflow for division.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED BY THIS POSITION
Knowledge of: Considerable knowledge of library services, practices and procedures, terminology; considerable knowledge of technical support provided a professional librarian; basic knowledge of accounting principles, clerical record keeping and report writing as related to library services. Skill in: Applying established library techniques and methods, and use of library tools in situations that deviate from standards; operation of automated library equipment and systems. Ability to: Communicate effectively in both oral and written form; make decisions independently in accordance with established policies and use initiative and judgment in carrying out tasks and responsibility; work independently and adjust to priority changes, manage time efficiently; utilize problem identification and resolution techniques; remain calm and use good judgment during confrontational or high pressure situations; develop and document procedures and train other staff; supervise technical support staff; establish and maintain records, reports and statistical data; courteously meet and deal effectively with employees, vendors and the public.
Education, experience and training: Associate's degree in library science or accounting and three years related work experience in a specific area of library services OR Bachelor’s degree in library science or accounting with one year library experience OR five years progressively responsible work related experience or equivalent combination of education, experience and training.
SUPERVISORY CONTROLS OVER POSITION
Work is performed under the guidance of a librarian. The employee works independently in administering a complex area of responsibility and confers with supervisor for professional advice. Discretion is required in applying general goal and policy statements, in development of recommendations, policies and procedures and in resolving program problems. Work is accomplished within a broad framework, with authority and responsibility in area of service. Periodic reviews of work performance are conducted in terms of expected results.
GUIDELINES
Work is performed within established departmental policy and procedures, automated systems reference materials, data processing reference material, accounting principles, library reference manuals. Employee uses initiative and judgment in independently interpreting and applying guidelines.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Regular and consistent attendance is required. Work is performed in a library environment and involves bending, gripping with hands and fingers, hearing voice conversation, keyboarding, lifting up to 35 pounds, pulling pushing, reaching, sitting, standing and walking.
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