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Douglas County 1620
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LEGAL ASSISTANT 2
Pay Range GC13

INTRODUCTION

The classifications within this three-level series perform duties which utilize specialized knowledge of legal procedures and documents, and affect the accuracy and reliability of further legal-related processes.

This classification is the journey-level to the legal assistant series and is distinguished by considerably varied and complex legal clerical activities requiring a specialized knowledge of legal procedures and documents. This classification leads the work of legal support staff.

EXAMPLES OF PRINCIPAL DUTIES

(Duties assigned to this classification include, but are not limited to, the following examples. Any one position may not perform all listed tasks.)

1. Assume responsibility of overseeing the District Attorney's Office automated system; act as liaison between department and data processing department; move as needed to fill in for support staff in absence and/or to assist overloaded work areas.

2. On a regular and recurring basis, serves as leadworker to support staff; assist supervisor in planning the work schedule, distribute the day-to-day work assignments among employees, maintain in touch with the progress of work and make adjustment to assure timely completion of assigned work. Give on-the-job training and instruction in accordance to established procedures and practices.

3. Prepare, issue and file necessary legal documents in Court; oversee scheduling of court hearings.

4. Participate in establishing policy and procedures and interpret pertinent policy, procedures, laws, and regulations to department personnel, outside agencies and the public.

5. Assist with annual budget preparation; record and monitor fiscal expenditures; maintain inventory of all supplies and equipment; prepare payroll records.

6. Attend meetings or hearings and prepare minutes; may participate in the absence of the division or department head.

KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION

Knowledge of: Thorough knowledge of standard legal office practices, procedures, documents, terminology, phrases, business English, grammar, and composition; considerable knowledge of recordkeeping and reporting; considerable knowledge of legal-related resource/source agencies. Skill in: Taking and transcribing dictation; use of modern office equipment which includes automated equipment and systems; processing information on a computer. Ability to: Communicate effectively in oral and written forms; maintain confidentiality; plan, organize, and lead support staff; make decisions independently in accordance with established policies; use judgment in carrying out tasks and responsibilities; establish and maintain records, reports, and statistical data; courteously meet and deal effectively with employees, other agencies, state agencies, court personnel, law enforcement officials, attorneys and the public.

Education, experience and training: Four years clerical experience of a progressively responsible nature, two years of which must have been in a public or private law office OR a satisfactory equivalent combination of education, experience and training.

SUPERVISORY CONTROLS OF THIS POSITION

This classification works under the general direction of a legal assistant 3. Recurring routine assignments are independently performed by employee on basis of past experience. The employee receives general instructions regarding the scope and approach to projects or assignments, but procedures and problem resolution are left to the employee's discretion and interpretation. Employee estimates and manages time efficiently. Work is reviewed periodically to ensure determinations and decisions made are in compliance to department policy and procedures.

GUIDELINES

Work is performed with department policy and procedures; federal, state and county statutes, rules and regulations; court regulations; criminal codes; legal reference materials; various dictionaries and secretarial handbooks. The employee uses initiative, judgment and experience to interpret and choose between alternative guidelines.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Regular and consistent attendance is required.  Works in an office environment; work is generally sedentary; however, may require bending, hearing voice conversations, keyboarding, kneeling, lifting up to 50 pounds, pushing, reaching, standing and walking.

 
   
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