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LEGAL ASSISTANT 2
Pay Range GC13L
(District
Attorney's Office)
INTRODUCTION
The classifications within this three-level series perform duties which utilize specialized knowledge of legal procedures and documents, and affect the accuracy and reliability of further legal-related processes.
This classification is the journey-level to the legal assistant series and is distinguished by considerably varied and complex legal clerical activities requiring a specialized knowledge of legal procedures and documents. This classification leads the work of legal support staff.
EXAMPLES OF PRINCIPAL DUTIES
(Duties assigned to this classification include, but are not limited to, the following examples. Any one position may not perform all listed tasks.)
1. Assume
responsibility
of overseeing
the District
Attorney's
Office
automated
system; act as
liaison
between
department and
data
processing
department;
move as needed
to fill in for
support staff
in absence
and/or to
assist
overloaded
work areas.
2. On a
regular and
recurring
basis, serves
as leadworker
to support
staff; assist
supervisor in
planning the
work schedule,
distribute the
day-to-day
work
assignments
among
employees,
maintain in
touch with the
progress of
work and make
adjustment to
assure timely
completion of
assigned work.
Give
on-the-job
training and
instruction in
accordance to
established
procedures and
practices.
3. Prepare,
issue and file
necessary
legal
documents in
Court; oversee
scheduling of
court
hearings.
4. Participate
in
establishing
policy and
procedures and
interpret
pertinent
policy,
procedures,
laws, and
regulations to
department
personnel,
outside
agencies and
the public.
5. Assist with
annual budget
preparation;
record and
monitor fiscal
expenditures;
maintain
inventory of
all supplies
and equipment;
prepare
payroll
records.
6. Attend meetings or hearings and prepare minutes; may participate in the absence of the division or department head.
KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION
Knowledge of: Thorough knowledge of standard legal office practices, procedures, documents, terminology, phrases, business English, grammar, and composition; considerable knowledge of recordkeeping and reporting; considerable knowledge of legal-related resource/source agencies. Skill in: Taking and transcribing dictation; use of modern office equipment which includes automated equipment and systems; processing information on a computer. Ability to: Communicate effectively in oral and written forms; maintain confidentiality; plan, organize, and lead support staff; make decisions independently in accordance with established policies; use judgment in carrying out tasks and responsibilities; establish and maintain records, reports, and statistical data; courteously meet and deal effectively with employees, other agencies, state agencies, court personnel, law enforcement officials, attorneys and the public.
Education, experience and training: Four years clerical experience of a progressively responsible nature, two years of which must have been in a public or private law office OR a satisfactory equivalent combination of education, experience and training.
SUPERVISORY CONTROLS OF THIS POSITION
This classification works under the general direction of a legal assistant 3. Recurring routine assignments are independently performed by employee on basis of past experience. The employee receives general instructions regarding the scope and approach to projects or assignments, but procedures and problem resolution are left to the employee's discretion and interpretation. Employee estimates and manages time efficiently. Work is reviewed periodically to ensure determinations and decisions made are in compliance to department policy and procedures.
GUIDELINES
Work is performed with department policy and procedures; federal, state and county statutes, rules and regulations; court regulations; criminal codes; legal reference materials; various dictionaries and secretarial handbooks. The employee uses initiative, judgment and experience to interpret and choose between alternative guidelines.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Regular and consistent attendance is required. Works in an office environment; work is generally sedentary; however, may require bending, hearing voice conversations, keyboarding, kneeling, lifting up to 50 pounds, pushing, reaching, standing and walking.
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