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LEGAL ASSISTANT 1
Pay Range GC11
INTRODUCTION
The classifications within this three-level series perform duties which utilize specialized knowledge of legal procedures and documents, and affect the accuracy and reliability of further legal-related processes.
This classification is entry into the legal assistant series and is distinguished by legal clerical activities requiring specialized knowledge of legal procedures and documents. Assignments are in District Attorney's Office, County Counsel or DINT.
EXAMPLES OF PRINCIPAL DUTIES
(Duties assigned to this classification include, but are not limited to, the following examples. Any one position may not perform all listed tasks.)
District Attorney's Office - assignments can be in support of grand jury; circuit, district and justice courts; records and discovery coordination; and support enforcement.
1. Schedule
cases,
prioritize
within time
limits. Notify
and or
subpoena all
appropriate
people; answer
questions;
arrange travel
accommodations.
Prepare, issue
or assure all
necessary
legal
documents,
reports and
records are
either filed
or available;
ensure
completeness.
Orient new
jurors.
Establish and
maintain
docket of
cases with
dates,
appropriate
people
notified, and
calendar of
documents
prepared.
Prepare
physical files
with all
required
information
included;
ensure
completeness;
enter records
and daily
activities
into automated
recordkeeping
system. Assure
availability
of required
documents,
reports, and
records.
Interpret
policy and
procedure.
2. Prepare
cases.
Determine
legal
paperwork is
systematically
completed;
enter all
records into
automated
recordkeeping
system.
Maintain
associated
master files
and records.
Distribute
mail. Assist
private
attorneys with
status of
cases. Bill
private
attorneys for
discovery
charges,
receive and
post money.
3. Initiate and review child support orders, calculate amounts; contact appropriate parents, attorneys, employers, insurance companies and other agencies; prepare and participate a variety of legal documents; compile information and prepare for presentation in hearings or court. Receive and process support orders from other states.
County Counsel's Office
4. Assist all County departments and the public in person or by phone, answer initial questions, direct inquiries to appropriate staff or schedule meetings, maintain daily log of requests and tally monthly by type; maintain complex filing and recordkeeping systems; prepare legal documents, transcribe depositions and other dictation; maintain law library and book index.
DINT
5. Receive and open files, gather discovery materials, subpoena appropriate people, prepare search and arrest warrants; file legal documents with appropriate courts; receive claims filed, prepare civil forfeiture files, prepare appropriate documents, send notices to potential claimants; receive, receipt and deposit with Treasurer's office seized money. Prepare grand jury schedule, issue subpoenas, prepare indictments. Maintain division statistical recordkeeping system.
KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION
Knowledge of: Considerable knowledge of standard legal office practices, procedures, documents, terminology, phrases, business English, grammar, and composition; considerable knowledge of recordkeeping and reporting; reasonable knowledge of enforcement and collection of child support procedures; reasonable knowledge of legal-related source agencies. Skill in: Taking and transcribing dictation; use of modern office equipment which includes automated equipment and systems; processing information on a computer. Ability to: Communicate effectively in oral and written forms; maintain confidentiality; make decisions independently in accordance to established policies and to use judgment in carrying out tasks and responsibilities and manage time efficiently; establish and maintain records, reports, and statistical data; courteously meet and deal effectively with employees, clients and families, other agencies, court personnel, attorneys, law enforcement officials, commissions, contractors, vendors and the public.
Education, experience and training: Three years clerical experience of a progressively responsible nature, two years of which must have been in a public or private law office OR a satisfactory equivalent combination of education, experience and training.
Desirable Qualifications: Notary Public licensure.
SUPERVISORY CONTROLS OF THIS POSITION
This position works under the supervision of an legal assistant, administrative or professional employee. Recurring routine assignments are independently performed by employee on basis of past experience. Employee estimates time and materials and manages time efficiently. Employee uses initiative and judgment in completing routine assignments and interpretation of general administrative or operational policies and procedures is sometimes necessary. Significant deviations require prior approval. Work is checked at completion of projects. Employees may or may not work in proximity of supervisor.
GUIDELINES
Work is performed within department policy and procedures; federal, state and county statutes, codes, rules and regulations; legal reference materials; various dictionaries; secretarial handbooks; and data processing equipment manuals. The employee uses initiative, judgment and experience to interpret and choose between various alternative guidelines.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Regular and consistent attendance is required. Works in an office environment; work is generally sedentary; however, some positions may require bending, hearing voice conversations, keyboarding, kneeling, lifting up to 30 pounds, pushing, reaching, standing and walking.
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