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Douglas County 1611
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LEGAL ASSISTANT 1
Pay Range GC11L (District Attorney's Office)

INTRODUCTION

The classifications within this three-level series perform duties which utilize specialized knowledge of legal procedures and documents, and affect the accuracy and reliability of further legal-related processes.

This classification is entry into the legal assistant series and is distinguished by legal clerical activities requiring specialized knowledge of legal procedures and documents. Assignments are in District Attorney's Office, County Counsel or DINT.

EXAMPLES OF PRINCIPAL DUTIES

(Duties assigned to this classification include, but are not limited to, the following examples. Any one position may not perform all listed tasks.)

District Attorney's Office - assignments can be in support of grand jury; circuit, district and justice courts; records and discovery coordination; and support enforcement.

1. Schedule cases, prioritize within time limits. Notify and or subpoena all appropriate people; answer questions; arrange travel accommodations. Prepare, issue or assure all necessary legal documents, reports and records are either filed or available; ensure completeness. Orient new jurors. Establish and maintain docket of cases with dates, appropriate people notified, and calendar of documents prepared. Prepare physical files with all required information included; ensure completeness; enter records and daily activities into automated recordkeeping system. Assure availability of required documents, reports, and records. Interpret policy and procedure.

2. Prepare cases. Determine legal paperwork is systematically completed; enter all records into automated recordkeeping system. Maintain associated master files and records. Distribute mail. Assist private attorneys with status of cases. Bill private attorneys for discovery charges, receive and post money.

3. Initiate and review child support orders, calculate amounts; contact appropriate parents, attorneys, employers, insurance companies and other agencies; prepare and participate a variety of legal documents; compile information and prepare for presentation in hearings or court. Receive and process support orders from other states.

County Counsel's Office

4. Assist all County departments and the public in person or by phone, answer initial questions, direct inquiries to appropriate staff or schedule meetings, maintain daily log of requests and tally monthly by type; maintain complex filing and recordkeeping systems; prepare legal documents, transcribe depositions and other dictation; maintain law library and book index.

DINT

5. Receive and open files, gather discovery materials, subpoena appropriate people, prepare search and arrest warrants; file legal documents with appropriate courts; receive claims filed, prepare civil forfeiture files, prepare appropriate documents, send notices to potential claimants; receive, receipt and deposit with Treasurer's office seized money. Prepare grand jury schedule, issue subpoenas, prepare indictments. Maintain division statistical recordkeeping system.

KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION

Knowledge of: Considerable knowledge of standard legal office practices, procedures, documents, terminology, phrases, business English, grammar, and composition; considerable knowledge of recordkeeping and reporting; reasonable knowledge of enforcement and collection of child support procedures; reasonable knowledge of legal-related source agencies.  Skill in: Taking and transcribing dictation; use of modern office equipment which includes automated equipment and systems; processing information on a computer.  Ability to: Communicate effectively in oral and written forms; maintain confidentiality; make decisions independently in accordance to established policies and to use judgment in carrying out tasks and responsibilities and manage time efficiently; establish and maintain records, reports, and statistical data; courteously meet and deal effectively with employees, clients and families, other agencies, court personnel, attorneys, law enforcement officials, commissions, contractors, vendors and the public.

Education, experience and training: Three years clerical experience of a progressively responsible nature, two years of which must have been in a public or private law office OR a satisfactory equivalent combination of education, experience and training.

Desirable Qualifications: Notary Public licensure.

SUPERVISORY CONTROLS OF THIS POSITION

This position works under the supervision of an legal assistant, administrative or professional employee. Recurring routine assignments are independently performed by employee on basis of past experience. Employee estimates time and materials and manages time efficiently. Employee uses initiative and judgment in completing routine assignments and interpretation of general administrative or operational policies and procedures is sometimes necessary. Significant deviations require prior approval. Work is checked at completion of projects. Employees may or may not work in proximity of supervisor.

GUIDELINES

Work is performed within department policy and procedures; federal, state and county statutes, codes, rules and regulations; legal reference materials; various dictionaries; secretarial handbooks; and data processing equipment manuals. The employee uses initiative, judgment and experience to interpret and choose between various alternative guidelines.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Regular and consistent attendance is required.  Works in an office environment; work is generally sedentary; however, some positions may require bending, hearing voice conversations, keyboarding, kneeling, lifting up to 30 pounds, pushing, reaching, standing and walking.

 
   
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