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Douglas County  8250
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*HARBOR MANAGER
Salary Range GC29

INTRODUCTION

This position serves as the Manager of Salmon Harbor Marina including: Winchester Bay RV Resort, fuel station, boat launches, and marina, grounds and facilities under the direction of the Salmon Harbor Management Committee (SHMC). As Manager, oversees staff, daily and long range operations, and organizes and directs all activities and programs within Salmon Harbor Marina.

EXAMPLES OF PRINCIPAL DUTIES

(Duties assigned to this classification include, but are not limited to, the following examples.)

1. Manage, organize, and direct the operations of Salmon Harbor Marina both independently and jointly with the SHMC in accordance with the Intergovernmental Agreement between Douglas County and the Port of Umpqua and adopted ordinances.  Develop and oversee budget, land and water leases, monitor rate schedules, capital improvement planning, manage revenues and expenses, cash handling policies, contracts, accounting, daily reconciliation, program and policy development, maintain a positive customer service philosophy with a high level of communication and involvement with staff, community and Douglas County, Port of Umpqua and State, Federal and local agencies.

2. Maintain technical skills to effectively manage RV Resort and Marina software to ensure systems are kept updated and staff properly trained to efficiently process reservations, monitor data, reconcile transactions and make daily deposits.

3. Lead, coordinate and prioritize work activities of support staff; offer assistance as needed and determine best solution when problems arise. Train staff, conduct staff meetings and ensure compliance with adopted policies and standards and Douglas County Personnel Rules. Responsible for selection, promotion, termination and evaluation of employees. Assume responsibility for work performed within the Salmon Harbor Marina and ensure performance of quality control and safety activities and that federal, state and county requirements and specialty codes are met.  Establish and interpret policies and procedures.

4. Serve as principal liaison between, Salmon Harbor Management Committee, Douglas County Board of Commissioners, Port of Umpqua Board of Commissioners, county departments, governmental agencies, lessees, contractors, media, and the public. Be visible and maintain an excellent relationship with various community boards and committees.

5. Manage Salmon Harbor Marina with a strong business philosophy in a self-sustaining manner without tax support. Prepare and administer annual budget; present to SHMC, Douglas County Budget Committee and Port of Umpqua; monitor fiscal expenditures and revenues.  Explore alternative funding sources and revenue enhancement opportunities.  Research, prepare and submit grant applications.

6. Direct preparation, or participate in, analysis and reports for public officials and committee use for decision making.

7. Oversee all cash handling, purchasing, leases and contracts to ensure compliance with County and Salmon Harbor policies.

KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION

Knowledge of: Extensive knowledge of fiscal management, budget preparation,  expenditure control and record keeping, Oregon Revised Statutes, public meetings law, ordinances and other state agency regulations that govern public boat basins; computer technology, business principles and practices, contracts, purchasing policies, public relations, personnel management, communications, work programming, capital improvement planning and program management; thorough knowledge of land-use planning process, policies and procedures; thorough knowledge of modern methods, techniques, material, and equipment applied in construction, repair and maintenance of docks and campgrounds, rest rooms, grounds and related support systems; commercial leases. Skill in: Communication including both written and oral, preparing reports, public relations and event planning, making public presentations, incorporating team participation in decision making process, use of computerized financial information and reporting systems, budgets, cost estimates and statistical record keeping.  Ability to: Communicate effectively in both oral and written forms; formulate and implement operational and administrative policies; plan, develop and evaluate funding requirements; prepare and justify budget requests and grant proposals; perform short and long-range financial planning; analyze and evaluate operations and develop and implement corrective action to resolve problems; establish and maintain record keeping systems and reports; make decisions independently in accordance with established policies and procedures, establish new policies when applicable and use initiative and judgment in completing tasks and responsibilities; supervise, motivate and lead support staff; utilize problem identification and resolution techniques; remain calm and use good judgment during confrontational or high pressure situations; courteously meet and deal effectively with employees, Board of Commissioners, Port Commissioners,  Salmon Harbor Management Committee, government officials, lessees, contractors, news media, merchants, vendors, recreational vehicle park users, community and the public.

Education, experience and training: Bachelor's degree in business or public administration or related field with six years progressively responsible work experience in Marina or Port Management or recreation management which includes two years supervisory/management experience OR six years progressively responsible work experience in management and operations of Ports, Marinas, RV Resorts or public recreation facilities, land-use planning, commercial or recreational property management or public administration which includes two years of management of programs and supervisory experience OR a satisfactory equivalent combination of education, experience and training with “satisfactory equivalent” evaluated and determined by the Salmon Harbor Management Committee.  At time of appointment, must possess valid Oregon driver's license.

SUPERVISORY CONTROLS OF THIS POSITION

This classification serves at the pleasure of the Salmon Harbor Management Committee acting by and through the Board of County Commissioners and the Port of Umpqua Commissioners.

This classification supervises harbor operations and support staff of maintenance and clerical personnel in varying degrees and has final responsibility for work performed by the department.

GUIDELINES

Work is performed within established departmental policy and procedures; state, port and county statutes, rules, regulations, orders, resolutions and ordinances; Oregon State Marine Board rules, US Coast Guard regulations, State Fire Marshall rules and intergovernmental agreements management, Salmon Harbor Ordinances, personnel and financial theories, principles and practices and accepted harbor and recreation facility procedures, personnel rules. Incumbent remains current on guidelines and utilizes seasoned judgment in interpreting and usage of appropriate guidelines.  As department head, can implement or revise department policies with the approval of the Salmon Harbor Management Committee.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Regular and consistent attendance is required.  Work is primarily performed at Marina Office, RV Resort Office and Maintenance Shop in an office environment; involves hearing voice conversation, keyboarding, lifting up to 25 pounds, reaching, sitting, standing and walking.  Facility inspections are conducted periodically and involve walking natural terrain and driving.

 
   
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