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FLEET SERVICES PURCHASING COORDINATOR
Pay Range 234
INTRODUCTION
This classification performs duties in areas of managing and coordinating the Fleet Service inventory through an automated fleet management system; stock and supply an inventory of equipment parts, supplies and hardware.
EXAMPLES OF PRINCIPAL DUTIES
(Duties assigned to this classification include, but are not limited to, the following examples. Any one position may not perform all listed tasks.)
1. Maintain a
parts inventory
for a vehicle and
road equipment
fleet. Utilizing
cost effective
purchases,
independently
determine when and
what to adequately
order and stock.
Systematically
organize
inventory.
2. Receive and
fill work orders
from technicians
for parts. Use
automated parts
management system
to maintain
accurate and
timely parts
information on
work orders,
purchase orders
and items ordered
and received.
Charge appropriate
accounts.
3. Utilizing the
automated parts
management system,
maintain
appropriate
inventory. Assure
inventory is
up-to-date by
anticipating needs
and usage and
returning
unnecessary items;
evaluate stock vs.
non-stock status;
establish reorder
points on stocked
items; identify
obsolete and
non-moving items
in stock and
recommend action.
Reduce inventory
cost and increase
inventory
turnover.
4. Coordinate
purchasing of
parts, materials
and supplies;
combine purchases
of similar items
as appropriate;
comply with County
purchasing policy
and procedures;
perform market
price checks to
insure most cost
effective
purchases.
Participate in the
development of
parts purchasing
contracts.
5. Serve as a
contact for parts
and supplies
vendors; contact
vendors regarding
changes on orders
in progress;
investigate and
resolve
discrepancies
between purchase
orders and
invoices.
6. Evaluate and
recommend parts
performance to
supervisor;
evaluate vendor
performance.
7. Manage
department
hazardous
communication
program.
8. Maintain data
in automated parts
management system
such as vendor
data, parts
master; maintain
equipment parts
list in automated
equipment system;
maintain library
of current parts
manuals and
catalogs.
9. Facilitate and
participate in
semiannual
inventory audit.
Report
discrepancies to
supervisor.
10. Act as a lead
worker to parts
support staff;
provide necessary
training. In
consultation with
supervisor,
monitor and
prioritize
projects and
assignments.
KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION
Knowledge of: Considerable knowledge of inventory management and control; considerable knowledge of automated parts management system for inventory and control; considerable knowledge of automotive and equipment parts, sources of supply and how it relates to full-range of motorized equipment; considerable knowledge of parts supply methods and procedures; considerable knowledge of shippers and rates. Skill in: Processing information on computerized equipment. Ability to: Communicate effectively in both oral and written forms; organize and manage a parts inventory program; conduct cost and price analyses; determine quality of goods against prescribed standards; establish and maintain records, reports, and statistical data; operate fork lift; work independently and manage time efficiently; make decisions independently in accordance with established polices and procedures, recommend new policy and procedures when applicable, and use initiative and judgment in completing tasks and responsibilities; lead parts support staff; courteously meet and deal effectively with employees, other agency representatives, vendors, contractors, manufacturers and the public.
Education, experience and training: Four years work experience in a high-volume motor equipment parts supply setting which includes use of automated parts management system of which one year work experience is in inventory control OR a satisfactory equivalent combination of experience and training. At time of appointment, applicant must possess a valid Oregon driver’s license.
SUPERVISORY CONTROLS OF THIS POSITION
Work is performed under general direction of the fleet services manager. The employee works independently in coordinating a key area of responsibility and confers with supervisor for advice. Employee receives general instructions regarding scope of and approach to projects and assignments, but procedures and problem resolution are left to employee discretion and interpretation. Periodic reviews of work performance are conducted in terms of expected results.
GUIDELINES
Work is performed within departmental policy and procedures, parts and equipment service manuals, established county purchasing and contracting policy, practices and procedures, DEQ and OSHA regulations and computer reference material. Employee contributes to modification of existing guidelines by recommending changes to policy and procedures or adapting guidelines to problems encountered. The employee uses considerable judgment, initiative and experience to interpret and choose between alternatives.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Regular and consistent attendance is required. Work is performed in the fleet services facility. Work requires bending, climbing ladders, kneeling, gripping with hands, hearing voice conversation, keyboarding, lifting up to 50 pounds, pulling, pushing, reaching, standing, twisting, sitting, and walking. Work is performed in an environment which involves everyday risks or discomforts and sometime adverse weather conditions requiring safety precautions. A minimal amount of driving is required.
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