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Douglas County  5580
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Pay Range GC20


This classification has supervisory responsibility for support staff and operations of the fleet services maintenance shop of fleet services department. Duties performed are organize, coordinate and supervise work activities of the maintenance and repair of vehicles and equipment for county fleet, both in the shop and field. Serve as supervisor in the absence of the director, as required.


((Duties assigned to this classification include, but are not limited to, the following examples.)

1. Supervise and coordinate work activities of maintenance support staff, which includes project planning, to assure readiness of equipment; offer technical assistance when problems arise; research using outside resources when necessary. Review work in progress; adjust priority, if necessary. Assume accountability for work performed within section. Perform random quality checks on work performed by section. Ensure work is in compliance with appropriate regulations.

2. Select, train, evaluate and provide safety instructions to maintenance staff. Develop and maintain effective teamwork between two work shifts. Establish and interpret policy and procedure. Within section, authorize vacation schedule, collect and audit timesheets.

3. Establish and/or maintain procedure, schedule and methods for efficient preventative maintenance and repair of equipment and vehicles; establish or maintain maintenance record on all vehicles and equipment utilizing automated equipment and systems; evaluate oil sample and other vendor test results.

4. Ensure necessary materials and equipment are available in section; direct and conduct research as to new techniques, materials and products appropriate to section operation; coordinate with the Parts Purchasing Coordinator regarding parts performance, parts movement, units added to fleet, units removed from fleet.

5. Serve as a contact for vendors; obtain price quotes; establish and maintain required contracts; monitor and evaluate vendors performance.

6. Establish, track and evaluate maintenance shop benchmarks. Evaluate work processes for possible improvements; implement improvements.

7. Maintain accurate and timely records of County vehicles and equipment, by both computerized and manual methods.

8. Assist in vehicle and equipment purchases through specifications, evaluations and recommendations. Evaluate and document condition and maintenance of units; determine replacement or repair; authorize or recommend action.

9. Assist in budget preparation; monitor fiscal expenditures specific to section.

10. Evaluate and monitor building, grounds or facility maintenance; submit work requests to Building Facilities or Public Works for maintenance; research and recommend major facilities projects.

11. Serve on an on-call status for emergencies.


Knowledge of: Thorough knowledge of the standard practices, materials and modern methods used in the repair and in maintenance of automotive and construction equipment; thorough knowledge of various types of equipment or vehicle systems and components; considerable knowledge of electrical work, body work, welding, hydraulics, tires and all other equipment systems and assemblies. Skill in: Safe operation of wide variety of equipment and tools; diagnosing equipment problems; processing information on computerized equipment. Ability to: Communicate effectively in both oral and written forms; plan, coordinate and supervise the activities of employees to attain efficiency in work; establish, maintain and process records and reports; establish and maintain maintenance shop safety and efficiency; plan and coordinate work schedules and meet established deadlines; determine time and materials for projects; work independently and manage time efficiently; make decisions independently in accordance with established policies and use initiative and judgment in completing tasks and responsibilities; utilize problem identification and resolution techniques; remain calm and use good judgment during confrontational or high pressure situations; courteously meet and deal effectively with other employees, other agency representatives, committees, advisory boards, contractors, vendors and the public.

Education, experience and training: Six years experience in the maintenance, repair and overhauling of automotive and/or construction equipment which includes two years supervisory or management experience OR a satisfactory equivalent combination of experience and training. At time of appointment, must possess valid Oregon driver's license and maintain throughout employment.


Work is performed under the guidance of the fleet services director. The employee works independently in administering a complex area of responsibility and confers with supervisor for professional advice. Discretion is required in applying general goal and policy statements, in development of recommendations, policies and procedures and in resolving program problems. Work is accomplished within a broad framework, with authority and responsibility in area of service. Periodic reviews of work performance are conducted in terms of expected results.


Work is performed within department policy and procedures; county rules, policies and procedures; equipment manuals and maintenance and repair reference books and manufacturer's guidelines; DEQ and OSHA regulations; personnel rules and bargaining union contract; vehicle records. Employee uses initiative and judgment in independently interpreting and applying guidelines and contributes to modification of existing guidelines by recommending changes or adapting guidelines to problems encountered.


Regular and consistent attendance is required.  Work is performed in both shop areas and outside county facilities such as landfills, fuel sites, district sites, etc. Position requires bending, climbing, gripping with hands, hearing voice conversations, keyboarding, kneeling, lifting up to 35 pounds, pulling, pushing, reaching, standing, stooping, twisting and walking; work may require standard maintenance shop exposures; requires hearing voice conversation and keyboarding. A reasonable amount of driving is required.

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