*FLEET SERVICES DIRECTOR
Salary Range GC26

INTRODUCTION

This classification serves as department head for the fleet services department and performs administrative and management duties in the planning, organizing, directing, and evaluating department programs involving acquisition, utilization, repair and replacement of County automotive and heavy equipment fleets; includes support areas of automated record keeping systems, procurement, inventory, preventative maintenance, equipment purchase and central fuel station.

EXAMPLES OF PRINCIPAL DUTIES

(Duties assigned to this classification include, but are not limited to, the following examples.)

1. Develop, implement and evaluate programs and services for department operations involving effective and efficient acquisition, timely repair and replacement of all County vehicular equipment which encompasses both automotive and heavy equipment fleets; includes support areas of procurement, inventory, preventative maintenance, equipment purchase and central fueling station. Establish, maintain and interpret policy and procedures. Prioritize vehicular needs with department.

2. Establish procedure, schedule and methods for efficient preventative maintenance, repair and disposition of equipment and vehicles. Assess equipment condition and determine replacement or repair. Coordinate maintenance activities with project planning to assure readiness of equipment.

3. Receive input from County departments to prepare specifications and make recommendation on the acquisition of new equipment and vehicles; coordinate the disposal of used equipment and vehicles. Maintain liaison with factory representatives, vendors and operators regarding equipment procurement and maintenance; direct and conduct research as to new materials and products appropriate to department operations.

4. Supervise technical support staff through maintenance supervisor as well as administrative support staff; offer assistance as needed and determine best solution when problems arise. Train staff and ensure compliance with standards. Final approval of all selection, promotion and termination of employees. Assume responsibility for work performed within complex. Ensure quality of work. Establish and interpret policy and procedure.

5. Prepare department budget preparation; present to budget committee; monitor fiscal expenditures. Review and analyze budgetary control information. Determine user rates to recover costs.

6. Implement and maintain automated information systems in order to prepare a variety of utilization records, statistical and costing reports in program areas of procurement, inventory, preventative maintenance, equipment purchase and central fuel station.

KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION

Knowledge of: Thorough knowledge of principles and practices of fleet management, preventative maintenance, inventory controls, procurement and fuel operations; thorough knowledge of the principles, methods and techniques of effective administration including public relations, personnel management and fiscal management to development, implement and evaluate programs; thorough knowledge of automated information systems to support department programs; considerable knowledge of regulatory controls on public contracting and procurement; considerable knowledge of fueling systems as well as regulatory controls; considerable knowledge of gasoline and diesel mechanical repair methods. Ability to: Communicate effectively in both oral and written forms; plan, direct, organize and coordinate the work activities of a variety of automotive and heavy equipment fleet maintenance facilities; establish and maintain records and reports and prepare bid specifications; lead and supervise support staff; analyze financial and operating records for planning and program management purposes; establish and maintain maintenance and work standards for equipment and vehicle repair program; make decisions independently in accordance with established policies and procedures, establish new policies when applicable and use initiative and judgment in completing tasks and responsibilities; remain calm and use good judgment during confrontational or high pressure situations; courteously meet and deal effectively with employees, Board of Commissioners, department heads, regulatory agencies, suppliers, vendors, contractors, factory representatives, salespeople, repair businesses and the public.

Education, experience and training: Eight years of increasingly responsible fleet management experience which includes budget preparation, experience with contracts and fuel systems and also includes two years supervisory/administrative experience OR a satisfactory equivalent combination of experience and training. At time of appointment, must possess a valid Oregon driver's license.

SUPERVISORY CONTROLS OF THIS POSITION

This classification is appointed by and serves at the pleasure of the Board of Commissioners.

This classification supervises technical support staff through maintenance supervisor as well as administrative support staff and has final responsibility for work performed within the department.

GUIDELINES

Work is performed within established department policy and procedures; state and county statutes, rules, regulations, orders, resolutions and ordinances; management, personnel and financial theories, principles and practices, union contract, personnel rules, OSHA regulations and accepted fleet services procedures within the profession. Incumbent remains current on guidelines and utilizes seasoned independent judgment in interpreting and usage of appropriate guidelines. As department head, can implement or revise department policies.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Regular and consistent attendance is required.  Work is performed in fleet service areas and an office environment; may involve hearing voice conversation, keyboarding, lifting up to 25 pounds, reaching, sitting, standing and walking. Field inspections are conducted to view historical sites and involve walking natural terrain. A reasonable amount of driving is required.