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Douglas County  5570
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FLEET MAINTENANCE COORDINATOR
Pay Range GC18

INTRODUCTION

This classification has responsibility for coordinating work performed by the fleet services maintenance shop of the fleet services department. Duties performed are to coordinate and assign work activities for the maintenance and repair of county vehicles and equipment in the shop, field and vendors. Serve as supervisor in the absence of supervisor.

EXAMPLES OF PRINCIPAL DUTIES

(Duties assigned to this classification include, but are not limited to, the following examples.)

1. Coordinate and assign work activities of maintenance support staff; offer technical assistance when problems arise; test drive for diagnosing and quality control; coordinate work with outside vendors; review work in progress and make recommendations when necessary; communicate work status with shop supervisor daily. Determine reasonableness of repairs and recommend action.

2. Maintain schedule of work; schedule, estimate and prioritize work ensuring minimum unit downtime; notify parts section of known needed parts prior to scheduled work; coordinate scheduling with departments; assure necessary information is provided on work requests for maintenance support staff to perform requested work.

3. Generate and process work order information in fleet automated system; distribute work orders and equipment service report forms; review work orders for reasonableness of labor times prior to closing; print exceptions for supervisor’s review. Prepare purchase orders for service and repair vendors; verify and enter vendor invoice on work order.

4. Research maintenance and repair history in automated system for breakdown patterns and last time work was performed; identify comebacks; verify service cycle.

5. Daily unlock and ready fleet shop facility for operation; produce daily labor reports for maintenance support staff.

6. Maintain accurate and timely records of County vehicles and equipment, by both computerized and manual methods; participate and assist in reduction of operational costs through efficient and reasonable usage of utilities and supplies; practice cost effective purchases of services and parts.

7. Assist in vehicle and equipment purchases through specifications, evaluations and recommendations as requested.

8. Serve on an on-call status for emergencies.

KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION

Knowledge of: Considerable knowledge of the standard practices, materials and modern methods used in the repair and in maintenance of automotive and construction equipment; Considerable knowledge of various types of equipment or vehicle systems and components in a fleet operation; Considerable knowledge in estimating work time used in scheduling of work and evaluating labor times.  Skill in: Processing information on computerized equipment.  Ability to: Communicate effectively in both oral and written forms; plan, coordinate the activities of employees to attain efficiency in work and meet deadlines; estimate work time for scheduling and evaluate labor times, maintain and process records and reports; work independently and manage time efficiently; make decisions independently in accordance with established policies and use initiative and judgment in completing tasks and responsibilities; remain calm and use good judgment during confrontational or high pressure situations; courteously meet and deal effectively with other employees, other agency representatives, committees, advisory boards, contractors, vendors and the public.

Education, experience and training: Four years experience in coordination and scheduling of the maintenance, repair and overhauling of automotive and/or construction equipment OR a satisfactory equivalent combination of experience and training. At time of appointment, must possess valid Oregon driver's license and maintain throughout employment.

SUPERVISORY CONTROLS OF THIS POSITION

This classification works under the general direction of fleet services supervisor. Recurring routine assignments are independently performed by employee on basis of past experience. The employee works independently in coordinating a key area of responsibility and confers with supervisor for advice. The employee receives general instructions regarding the scope and approach to projects or assignments, but procedures and problem resolution are left to the employee's discretion and interpretation. Employee estimates and manages time efficiently. Work is reviewed periodically to ensure determinations and decisions made are in compliance to department policy and procedures.

GUIDELINES

Work is performed within department policy and procedures; county rules, policies and procedures; equipment manuals and maintenance and repair reference books and manufacturer's guidelines; DEQ and OSHA regulations; personnel rules and bargaining union contract; vehicle records. Employee uses initiative and judgment in independently interpreting and applying guidelines and contributes to modification of existing guidelines by recommending changes or adapting guidelines to problems encountered.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Regular and consistent attendance is required.  Work is performed in the fleet services facility. Position requires bending, climbing, gripping with hands, hearing voice conversations, keyboarding, kneeling, lifting up to 35 pounds, pulling, pushing, reaching, standing, stooping, twisting and walking. Work is performed in an environment which involves everyday risks or discomforts and sometime adverse weather conditions requiring safety precautions. A reasonable amount of driving is required.

 
   
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