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FLEET MAINTENANCE COORDINATOR
Pay Range GC18
INTRODUCTION
This classification has responsibility for coordinating work performed by the fleet services maintenance shop of the fleet services department. Duties performed are to coordinate and assign work activities for the maintenance and repair of county vehicles and equipment in the shop, field and vendors. Serve as supervisor in the absence of supervisor.
EXAMPLES OF PRINCIPAL DUTIES
(Duties assigned to this classification include, but are not limited to, the following examples.)
1. Coordinate and
assign work
activities of
maintenance
support staff;
offer technical
assistance when
problems arise;
test drive for
diagnosing and
quality control;
coordinate work
with outside
vendors; review
work in progress
and make
recommendations
when necessary;
communicate work
status with shop
supervisor daily.
Determine
reasonableness of
repairs and
recommend action.
2. Maintain
schedule of work;
schedule, estimate
and prioritize
work ensuring
minimum unit
downtime; notify
parts section of
known needed parts
prior to scheduled
work; coordinate
scheduling with
departments;
assure necessary
information is
provided on work
requests for
maintenance
support staff to
perform requested
work.
3. Generate and
process work order
information in
fleet automated
system; distribute
work orders and
equipment service
report forms;
review work orders
for reasonableness
of labor times
prior to closing;
print exceptions
for supervisor’s
review. Prepare
purchase orders
for service and
repair vendors;
verify and enter
vendor invoice on
work order.
4. Research
maintenance and
repair history in
automated system
for breakdown
patterns and last
time work was
performed;
identify
comebacks; verify
service cycle.
5. Daily unlock
and ready fleet
shop facility for
operation; produce
daily labor
reports for
maintenance
support staff.
6. Maintain
accurate and
timely records of
County vehicles
and equipment, by
both computerized
and manual
methods;
participate and
assist in
reduction of
operational costs
through efficient
and reasonable
usage of utilities
and supplies;
practice cost
effective
purchases of
services and
parts.
7. Assist in
vehicle and
equipment
purchases through
specifications,
evaluations and
recommendations as
requested.
8. Serve on an
on-call status for
emergencies.
KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION
Knowledge of: Considerable knowledge of the standard practices, materials and modern methods used in the repair and in maintenance of automotive and construction equipment; Considerable knowledge of various types of equipment or vehicle systems and components in a fleet operation; Considerable knowledge in estimating work time used in scheduling of work and evaluating labor times. Skill in: Processing information on computerized equipment. Ability to: Communicate effectively in both oral and written forms; plan, coordinate the activities of employees to attain efficiency in work and meet deadlines; estimate work time for scheduling and evaluate labor times, maintain and process records and reports; work independently and manage time efficiently; make decisions independently in accordance with established policies and use initiative and judgment in completing tasks and responsibilities; remain calm and use good judgment during confrontational or high pressure situations; courteously meet and deal effectively with other employees, other agency representatives, committees, advisory boards, contractors, vendors and the public.
Education, experience and training: Four years experience in coordination and scheduling of the maintenance, repair and overhauling of automotive and/or construction equipment OR a satisfactory equivalent combination of experience and training. At time of appointment, must possess valid Oregon driver's license and maintain throughout employment.
SUPERVISORY CONTROLS OF THIS POSITION
This classification works under the general direction of fleet services supervisor. Recurring routine assignments are independently performed by employee on basis of past experience. The employee works independently in coordinating a key area of responsibility and confers with supervisor for advice. The employee receives general instructions regarding the scope and approach to projects or assignments, but procedures and problem resolution are left to the employee's discretion and interpretation. Employee estimates and manages time efficiently. Work is reviewed periodically to ensure determinations and decisions made are in compliance to department policy and procedures.
GUIDELINES
Work is performed within department policy and procedures; county rules, policies and procedures; equipment manuals and maintenance and repair reference books and manufacturer's guidelines; DEQ and OSHA regulations; personnel rules and bargaining union contract; vehicle records. Employee uses initiative and judgment in independently interpreting and applying guidelines and contributes to modification of existing guidelines by recommending changes or adapting guidelines to problems encountered.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Regular and consistent attendance is required. Work is performed in the fleet services facility. Position requires bending, climbing, gripping with hands, hearing voice conversations, keyboarding, kneeling, lifting up to 35 pounds, pulling, pushing, reaching, standing, stooping, twisting and walking. Work is performed in an environment which involves everyday risks or discomforts and sometime adverse weather conditions requiring safety precautions. A reasonable amount of driving is required.
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