Douglas County Oregon Government Portal Human Resources
Douglas County Oregon Government Portal
Search Site Map Home Community Links
  Departments Online Information Codes & Policies Employment About  
   
   
  HR Homepage
  Position Classifications
  Salary Schedule
  Labor Contracts
  Personnel Rules
  Employee Rights
  Equal Opportunity Information
  Job Opportunities
  Transfer Opportunities
  Pubic Employees Retirement System (PERS)
   
 
Douglas County  1010
6 print friendly

DEPARTMENT ASSISTANT 1
Pay Range GC00

INTRODUCTION

The classifications within this four-level series have a focus on providing support to a department in the preparation, processing, organization and maintenance of information, records and materials. This includes communicating information to others and appropriately receiving, screening, reviewing and verifying documents or materials.

This classification is a seasonal, temporary, student or part-time level within the department assistant series, and is distinguished by performing very basic support activities. Duties assigned to this classification are more repetitive and have less variety than those assigned to higher classifications within this series.

EXAMPLES OF PRINCIPAL DUTIES

(Duties assigned to this classification include, but are not limited to, the following examples. Any one position may not perform all listed tasks.)

l. Assist in organizing, filing and retrieving materials according to specialized systems; assist in mailing materials and books; unpack and store supplies, books and other materials in appropriate location. Assist in processing new materials and mending damaged materials.

2. Receive monies when standardized fee schedule determines amount to be paid.

3. Assist public and other employees in answering routine questions and providing readily available information.

4. Type routine letters and forms. Enter and retrieve routine data in a computerized system.

5. Provide courier or errand service between locations.

6. Operate various equipment depending on department needs.

7. Perform limited technical drafting and/or mapping work.

8. Perform mathematical computations.

9. Perform semi-skilled laboring tasks.

10. Assist in building, grounds or facilities maintenance, including locking and unlocking facilities as needed.

KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION

Knowledge of: Basic knowledge of and skill in alphanumeric filing and mathematics necessary to the position. Skill in: Operating equipment required by the position. Ability to: Communicate effectively in oral form; understand and follow oral and written instructions; work within approved safety standards of the department; courteously meet and deal effectively with other employees and the public.

Education, experience and training: Any combination of coursework, experience and/or training which provides required knowledge, skills, and abilities necessary to perform the duties of the position. Some positions must possess a valid Oregon driver's license at time of appointment.

Desirable qualifications: Specific knowledge or experience related to assigned department or program area; experience working with the public.

SUPERVISORY CONTROLS OF THIS POSITION

Work is performed with immediate supervision from a clerical, professional or administrative employee in accordance with established guidelines or procedures. Assignments are given with specific instructions or are routine so that few deviations from established practices are made without checking with supervisor. Work is routinely reviewed for accuracy and completeness. Supervisor is typically in close proximity for easy reference.

GUIDELINES

Work is performed within established department policy and procedures; written and oral guidelines and instructions are specific and closely followed.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Regular and consistent attendance is required.  Work is performed in either an office environment or in the field; some positions may require bending, hearing voice conversation and alarms, keyboarding, kneeling, lifting up to 30 to 50 pounds, pulling, pushing, reaching, standing and walking. Some assignments involve performing work in an environment which involves everyday risks or discomforts and sometime adverse weather conditions requiring safety precautions. Some assignments may require a reasonable amount of driving.

 
   
  To submit comments or suggestions
please email the Human Resources department.