Pay Range 321
This classification performs clerical support duties to assist the correction division of the Sheriff’s Office; establish and accurately maintain inmate records, assign crime classification to inmates, calculate release dates; screen and interview all visitors, attorneys, law enforcement and all other professional persons that may have contact with inmates.
EXAMPLES OF PRINCIPAL DUTIES
(Duties assigned to this classification include, but are not limited to, the following examples. Anyone position may not perform all listed tasks.)
1. Participate in the daily operation of the booking center and book prisoners upon arrival to the Douglas County jail.
2. Maintain accurate records of inmates. Prepare file when inmates are “booked” into correctional facility. Review crime classification given by correction deputy; assign classification level to inmates. Calculate release dates for sentenced inmates; research credit and recalculate release date for work program people.
3. Receive, review and interpret information from courts used in calculating sentence length. Review booking paperwork. Make needed corrections and assure accuracy of information and release date. Prepare and send affidavits to District Attorney on inmates who have not reported or completed sentence time
4. Independently implement and maintain classification system; train employees.
5. Sort and distribute probable cause statements, incoming/outgoing mail, teletypes and faxes. Receive incoming telephone calls; answer questions to interpret policy and explain rules to law enforcement officials, attorneys, inmates, their families and the public. Scan incoming mail for money or contraband.
6. Check in all visitors; enter and update visitor information; run warrant checks on visitors. Coordinate professional and personal visits with jail command center. Receive and receipt bail monies for inmates; complete security notices. Operate and observe cameras and doors in secured areas.
7. Prepare early release list by using a standard matrix system; provide list to sergeants.
8. Enter and retrieve data utilizing LEDS systems on outside inmate workers. Prepare statistical reports. Send bimonthly reports to Social Security Administration.
KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION
Knowledge of: Thorough knowledge of modern office practices and procedures; considerable knowledge of the courts and court orders; considerable knowledge of bookkeeping and record keeping processes and methods; reasonable knowledge of statutes pertaining to sentences, releases and time served; basic knowledge of spelling and grammar.
Skill in: Use of modern office equipment and machinery; processing information on a computer terminal.
Ability to: Communicate effectively in both oral and written forms; plan and organize operations, including research, developing systems, policies, and procedures; establish and maintain records, reports and statistical data; interpret and define court orders as to commit or release status; make decisions independently in accordance with established policies and procedures, establish new policies when applicable, and use initiative and judgment in completing tasks and responsibilities; maintain confidentiality; courteously meet and deal effectively with other employees, judges, court staff, public agencies, attorneys, law enforcement officials, computer vendors, correctional facility inmates and the public.
Education, experience and training: Four years progressively responsible clerical experience preferably supplemented by education or experience in the court and law enforcement systems OR a satisfactory equivalent combination of education, experience and training.
SUPERVISORY CONTROLS OF THIS POSITION
This position works under the guidance of the corrections administrative sergeant who provides general instructions and sets overall priorities for completion of work. The employee works independently and resolves questions or problems on the basis of past precedent and interpretation of policy or procedural guidelines. The employee refers to the supervisor when confronted with unusual situations. Work is reviewed to ensure determinations and decisions are made in conformance to departmental policy and procedure.
Work is performed within departmental policy and procedures; federal, state and county statutes, rules and regulations; court reference manuals; parole and probation regulations and data processing procedures. The employee uses initiative, judgment and experience to interpret and choose between alternative guidelines.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Regular and consistent attendance is required. Work is performed in the corrections facility with security restrictions and in direct contact with inmates and the public; may require bending, hearing alarms and voice conversation, keyboarding, lifting up to 34 pounds, pulling, pushing, reaching, sitting, twisting body and walking.