COUNTY CLERK CHIEF DEPUTY
DIRECTOR OF ELECTIONS
Pay Range GC20
This classification serves as assistant to the County Clerk and provides administrative support in the areas of elections, recording, budgeting, public relations and archives management. Incumbent supervises support staff and has responsibility for work performed within divisions. The chief deputy acts as County Clerk in the Clerk's absence.
EXAMPLES OF PRINCIPAL DUTIES
(Duties assigned to this classification include, but are not limited to, the following examples.)
1. Manage the
elections division in the areas of voter registration, address
library maintenance, precinct mapping, data entry, proofing
and day-to-day public contact.
2. Direct the
elections division in the following areas:-maintain candidates
files; check contributions and expenditures reports; check
timeliness and mathematical accuracy of reports; mathematical
accuracy of reports;-responsible for publication of notices of
election and publication of sample ballots; assist in ballot
layout and proofing;-recruit primary and general election
counting boards for counting center and absentees; prepare
payroll for primary and general counting center staff;-train
boards for ballot counting and supervise the counting process.
3. Participate in
establishing new policies and procedures for department;
develop, implement and evaluate programs and services for
department operation; assist in budget preparation and monitor
fiscal recordkeeping. Plan both short-and long-range goals and
4. Direct, supervise,
assign work to, set priorities, train, assist and evaluate
fulltime, part-time and temporary employees; is involved in
selection of employees. Assume responsibility for work
performed within the divisions. Ensure work is in compliance
with appropriate regulations. Establish and interpret policy
5. Establish and maintain accurate recordkeeping systems for documents department is required to keep. Research, prepare and present State required reports.
6. Compose news releases and correspondence; interpret policies and procedures and attend meetings to keep news media, candidates, committees and public informed of functions of the Clerk's Office as requested by the County Clerk.
KNOWLEDGE, SKILLS AND ABILITY REQUIRED BY THIS POSITION
Knowledge of: Thorough knowledge of principles, functions and processes of management including personnel management and budget and fiscal management; considerable knowledge of state and local laws governing activities of the County Clerk's Office; reasonable knowledge of statistical data collection and research methods. Skill in: Report preparation; use of complex office equipment which includes automated equipment and systems. Ability to: Communicate effectively in both oral and written forms; establish and maintain effective records, reports and statistical data; manage time efficiently, make decisions independently in accordance with established policies and procedures, establish new policies when applicable, and use initiative and judgment in completing tasks and responsibilities; interpret laws, policies and procedures to the public; conduct research and compile and analyze technical data; utilize problem identification and resolution techniques; remain calm and use good judgment during confrontational or high pressure situations; supervise and train support staff; courteously meet and deal effectively with other employees, Board of Commissioners, state and city officials, candidates, committees, news media and the public.
Education, experience and training: Bachelor's degree in business management or a related field and three years work related experience OR Associate's degree in business and four years office management experience which includes two years experience in a County Clerk's Office OR six years experience which includes two years experience in a County Clerk's Office OR a satisfactory equivalent combination of experience and training.
SUPERVISORY CONTROLS OF THIS POSITION
Work is performed under the guidance of the county clerk. The employee works independently in administering a complex area of responsibility and confers with supervisor for professional advice. Discretion is required in applying general goal and policy statements, in development of recommendations, policies and procedures and in resolving program problems. Work is accomplished within a broad framework, with authority and responsibility in area of service. Periodic reviews of work performance are conducted in terms of expected results.
Work is performed within departmental policies and procedures, state statutes, state manuals governing the County Clerk's Office, data processing equipment manuals. Employee uses independence and initiative in interpreting guidelines and contributes to modifications of existing guidelines by recommending changes or adapting guidelines to problems
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Regular and consistent attendance is required. Work is performed in an office environment; work is generally sedentary; however, may require some bending, hearing voice conversation, keyboarding, kneeling, lifting up to 50 pounds, pushing, reaching, standing and walking.