CHIEF DEPUTY ASSESSOR /
Pay Range GC23
This classification has administrative and management responsibility to plan, organize, direct and evaluate the day-to-day activities of the assessor's office. Incumbent participates in the development and management of programs, assists Assessor in budget and personnel matters, performs administrative supervision and review of clerical, cartographic and appraisal sections to achieve efficiency and uniformity of assessments. This classification is indirectly responsible for meeting goals and assignments through all employees of the department. Incumbent serves as Assessor in the official's absence.
EXAMPLES OF PRINCIPAL DUTIES
(Duties assigned to this classification include, but are not limited to, the following examples.)
1. Supervise the administrative and support functions of the assessor's office including clerical, cartographic and appraisal sections; keep assessor apprised of all activities within the department.
2. Assist the assessor in budget formulation and projection, analysis and interpretation of data and personnel administration.
3. Confer with section supervisors and leadworkers
in analyzing products, methods and procedures and initiate
changes to increase efficiency. Inform staff of legislative
changes. Coordinate activities with the department of revenue
and board of equalization pertaining to procedure and
appraisal techniques. Ensure work is in compliance with
4. Serve as a liaison
between assessor's office and the business community,
governmental agencies, the legislature and other departments.
5. Prepare records,
reports and statistical data. Utilize automated equipment and
systems in performing administrative duties.
6. Confer with the
public regarding complaints, problems and requests for
7. Assist assessor in all personnel matters including performance evaluations, hiring, promoting, counseling, transferring or terminating employees.
KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION
Knowledge of: Thorough knowledge of laws, rules and regulations governing assessment and taxation of real and personal property; thorough knowledge of theories, principles, practices and techniques of property appraisal including building construction practices and appeal procedures; thorough knowledge of principles, methods and techniques of effective administration including personnel management and fiscal management to develop, implement and evaluate programs; considerable knowledge of ratios and statistics as they relate to appraisals and state statutes and regulations; considerable knowledge of building construction and local zoning/planning regulations as related to property values; reasonable knowledge of cartographic techniques; reasonable knowledge of data processing equipment, programs and procedures. Skill in: Skill in the operation of automated equipment and systems; reading maps, aerial photos and understanding deed descriptions; use of reference manuals for valuation purposes; performing mathematical and statistical calculations; preparing and presenting reports and statistical data; writing clear and concise records, reports and statistical data. Ability to:
Communicate effectively in both oral and written forms; plan,
coordinate, assign work to, motivate, supervise and evaluate
support staff; plan, coordinate and maintain time schedules
considering staff and resources available to meet goals and
objectives; develop sound recommendations relating to tax
assessment; make decisions independently in accordance with
established policies and procedures, establish new procedures when
applicable, and use initiative and judgment in completing tasks
and responsibilities; utilize problem identification and
resolution techniques; gather and analyze statistical data and
compile into meaningful reports; establish and maintain records
and statistical data; work independently and efficiently manage
time to meet deadlines; courteously meet and deal effectively with
other employees, Board of Commissioners, Department of Revenue,
department heads, other agency representatives, property owners,
boards, courts, real estate and title companies; fee appraisers,
businesses, professionals, committees, vendors and the public.
Education, experience and training:
Bachelor's degree in business administration, engineering or a
related field and two years experience in an assessor's office and
two years of management or supervisory experience OR any
satisfactory equivalent combination of education, experience and
training. Must possess State of Oregon
Property Appraiser 1 certification (ORS 308.010). At time of appointment, must possess a valid Oregon driver's license.
SUPERVISORY CONTROLS OF THIS POSITION
Work is performed under the guidance of the Assessor who assigns work orally. The employee works independently in administering a complex area of responsibility and confers with supervisor for professional advice. The employee is responsible for adjusting workloads and assignments to meet deadlines set by Oregon Revised Statute, Department of Revenue guidelines and departmental policy. Discretion is required in applying general goal and policy statements, in development of recommendations, policies and procedures and in resolving program problems. Work is accomplished within a broad framework, with authority and responsibility in area of service. Periodic reviews of work performance are conducted in terms of expected results.
Work is performed within department policy and procedures; federal, state and county statutes, rules, regulations and ordinances; department of revenue guidelines; cost factor manuals; appraisal principles, practices and manuals and various reference manuals. Employee uses seasoned judgment in interpreting guidelines and contributes to modifications of existing guidelines by recommending changes or adapting guidelines to problems encountered.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Regular and consistent attendance is required. Work is performed in an office setting with occasional field trips which may require bending, climbing, lifting up to 14 pounds, pulling, pushing, reaching and walking. Work performed in the field is in an environment which involves everyday risks and discomforts and sometime adverse weather conditions requiring safety precautions. An infrequent amount of driving is required.