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Douglas County  2035
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*BUDGET & TAX SUPERVISOR
Pay Range GC23

INTRODUCTION

This classification, under the general direction of the chief financial officer, supervises staff and performs a variety of technical tasks relative to assigned work areas of responsibility, which may include: budget, tax collection and distribution, and other assigned functions in the Office of Management and Finance.

EXAMPLES OF PRINCIPAL DUTIES

(Duties assigned to this classification include, but are not limited to, the following examples.)

1. Plan, prioritize, schedule, assign, supervise and review the work of assigned staff.

2. Develop, interpret and implement policies and procedures.

3. Evaluate services and activities of assigned responsibilities; develop and implement improvements and modifications.

4. Provide assistance and training to assigned staff, coordinate workloads and evaluate performance.

5. Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.

6. Oversee the maintenance of up-to-date procedures manuals for all assigned work areas of responsibility.6. Monitor, interpret, and ensure compliance with all relevant laws, policies, rules and regulations for all assigned work areas of responsibility.  Determines impact of any new legislation on assigned working areas and insures appropriate implementation and compliance.

7.  Represent the assigned work areas to the public, other departments and agencies.  Answer questions, solve problems and explain relevant laws, rules, regulations, policies and procedures.  Investigate and resolve complaints.

8.  Prepare or direct and oversee the preparation of varied reports, fiscal records involving independent research and analysis, make recommendations based on research.  Maintain confidential records and files where necessary.

9.  Acting in the capacity of Tax Collection Deputy, supervise all aspects of tax collection including the mailing of tax statements and notices, the collection of delinquent taxes, personal property seizures, the distribution of taxes, bankruptcy processing, tax refunds, tax roll adjustments and tax corrections, tax reserves, the foreclosure and redemption processes, and the maintenance of accurate files, records and reports for all tax accounts.  Handle non-routine customer service issues.  Responsible for meeting all statutory deadlines.

10. Supervise the set up and collections on all street liens and assessments.

11. Supervise and coordinate the preparation of the county budget; prepare statutory budget forms; compile and publish the annual budget documents; provide staff support to the county budget officer and county budget committee.

12. Supervise and participate in the maintenance of the budget in the countyís automated financial system including any updates for mid-year budget adjustments.  Communicate budget adjustments and/or changes that may affect payroll to payroll staff.

13.  Assist in budget administration throughout the year; coordinate the processing of budget amendments; monitor actual activity in relation to projection; research and analyze budget histories to project future revenues and expenditures.

14.  Assist county departments in preparing, administering and reporting on their budgets; assist department employees in using the automated financial system for budget reporting.

15.  As needed, provide advice, assistance and support for the payroll system and processes.

16. Coordinate or assist in other activities and projects as requested.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED BY THIS POSITION

Knowledge: Thorough knowledge of statutes and regulations governing the activities of property tax collection; thorough knowledge of municipal budgeting and State of Oregon budget laws; working knowledge of accounting principles, practices and techniques; working knowledge of automated accounting systems and the documentation of accounting operations and procedures.  Skill in: Collecting, analyzing and reporting information; use of personal computer and spreadsheet software; use of computerized financial information and reporting systems.  Ability to: Communicate effectively in both oral and written forms; effectively administer a variety of financial control and reporting systems activities; set work priorities, delegate and monitor progress on assignments; analyze and interpret accounting information and records and reports; analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations; evaluate operations, procedures, policies and methods in order to develop and implement improvements; interpret and apply Federal, State and local policies, procedures, laws and regulations; analyze, interpret, summarize, and present technical information and date in an effective manner; and establish and maintain cooperative working relationships with those contacted in the course of work.

Education, experience and training: Bachelorís degree in finance, accounting or a related field and two years progressively responsible work experience which includes supervisory experience OR any satisfactory combination of education, experience and training that demonstrates possession of the required knowledge and skills.

SUPERVISORY CONTROLS OF THE POSITION

Work is performed under the general guidance of the chief financial officer.  The employee works independently in administering a complex area of responsibility and confers with supervisor for professional advice.  Discretion is required in applying general goal and policy statements, in development of recommendations, policies and procedures and in resolving problems.

GUIDELINES

Work is performed within departmental policy and procedures; federal, state and county statutes, rules, regulations and ordinances; personnel rules, fiscal and accounting reference materials, software and equipment manuals, and specialized reference guides.  Employee uses seasoned judgment in interpreting guidelines and contributes to modifications of existing department guidelines by recommending changes or adopting guidelines to problems encountered.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Regular and consistent attendance is required.  Work is performed in an office environment and is generally sedentary; may require bending, gripping with hands and fingers, hearing voice conversations, keyboarding, lifting up to 15 pounds, reaching, sitting, standing, twisting and walking.  A minimal amount of driving is required.

 
   
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