Pay Range GC15
This classification performs management duties to provide administrative coordination to department programs and services, project or program management requiring budget accountability, contracts, staff research and analysis, budget coordination. Duties require interpretation and application of departmental policies; supervise support staff and has accountability for work performed within unit; serve as assistant to and can speak for department head.
EXAMPLES OF PRINCIPAL DUTIES
(Duties assigned to this classification include, but are not limited to, the following examples. Any one position may not perform all listed tasks.)
administrative coordination in planning and coordinating
department programs; develop internal control procedures,
practices and policies; interpret policy and procedure; meet
with and coordinate informational meetings with department
staff. Coordinate work unit with other department divisions
2. Prepare or direct
and oversee the preparation of varied and complex reports,
fiscal records involving independent research, analysis,
surveys, statistical data and administrative studies; make
recommendations based on research. Maintain department
confidential records and files and manage payroll records.
coordinate and prioritize work activities of support staff;
offer assistance as needed, and determine best solution when
problems arise. Ensure compliance with regulatory standards.
Assume accountability for work performed within unit. Is
involved in selection, work plan preparation, training and
evaluation of staff. Interpret policy and procedure.
4. Participate in the
department budget process by requesting, coordinating
collection and projections of information; monitor fiscal
recordkeeping; verify information; develop, administer, and
monitor assigned budget areas.
5. Administer and
monitor department grants, contracts, subcontracts and leases;
establish and maintain related recordkeeping and reports;
assist in or coordinate department contracting process,
including the development of requests for proposal.
6. Independently plan,
prepare and distribute department legal notices, public
meeting notices, press releases, publicity, advertising,
newsletters, agendas and minutes; participate in
administrative coordination of public displays for the
7. Represent the
department to the public, other departments and agencies and
answer questions, solve problems and interpret policies and
procedures. Interpret to public and other departments or
divisions information requiring a knowledge of department
regulations, policy and procedures in order to resolve complex
8. Represent manager
or department at meetings; provide assistance role to boards
and committees related to department. Participate in
management meetings; assist in development of policy and
9. Assume responsibility for unit computer systems and equipment, data base development and maintenance.
KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION
Considerable knowledge of principles and practices of
administration including fiscal management, budget preparation,
personnel and program management; considerable knowledge of fiscal
monitoring and budget coordination techniques and procedures;
considerable knowledge of contract preparation and administration;
considerable knowledge of database development, statistical data
collection and research techniques and procedures. Skill in:
Contract and budget preparation; collecting and analyzing data for
department operations and programs; report writing and composing
correspondence; processing information utilizing automated
equipment. Ability to:
Communicate effectively in both oral and written forms; conduct
research and establish and maintain records, reports and
statistical data; utilize problem identification and resolution
techniques; remain calm and use good judgment during
confrontational or high pressure situations; make decisions
independently in accordance with established policies and
procedures, establish new procedures when applicable, and use
initiative and judgment in completing tasks and responsibilities;
plan, organize, assign, coordinate and review work of staff;
maintain confidentiality; courteously meet and deal effectively
with other employees, other departments, other agencies, advisory
boards, committees, consultants, contractors, vendors and the
Education, experience and training:
Bachelor's degree in public or business administration or related
field which includes coursework in accounting and information
systems and two years progressively responsible work experience in
management or administration which includes supervisory and/or
program management experience OR Associate's degree in business
administration and four years progressively responsible work
experience in office management, program management and
supervisory experience OR six years work related experience which
includes supervisory and/or program management experience OR a
satisfactory equivalent combination of education, experience and
Coursework in accounting and information systems.
SUPERVISORY CONTROLS OF THIS POSITION
Work is performed under the guidance of a department head. The employee works independently in administering a complex area of responsibility and confers with supervisor for professional advice. Discretion is required in applying general goal and policy statements, in development of recommendations, policies and procedures and in resolving program problems. Work is accomplished within a broad framework, with authority and responsibility in area of service. Periodic reviews of work performance are conducted in terms of expected results.
Work is performed within departmental policy and procedures; federal, state and county statutes, rules, regulations and ordinances; personnel rules, fiscal and accounting reference materials, software and equipment manuals, specialized reference materials. Employee uses seasoned judgment in interpreting guidelines and contributes to modifications of existing department guidelines by recommending changes or adapting guidelines to problems encountered.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Regular and consistent attendance is required. Work is performed in an office environment and is generally sedentary; may require bending, gripping with hands and fingers, hearing voice conversations, keyboarding, lifting up to 30 pounds, reaching, sitting, standing, twisting and walking.