ACCOUNTING CLERK 2
Pay Range GC13
The classifications within this four-level series perform duties associated with the validation, examination, coding and reconciliation of fiscal, financial and statistical records.
This classification is journey-level in the accounting series and is distinguished by complex accounting support responsibilities which require considerable judgment in the application and interpretation of rules, regulations and procedures. This classification performs a wide variety of accounting functions in a department or may perform an accounting function within the county finance department. May act as a leadworker of employees in the same or lower classification.
EXAMPLES OF PRINCIPAL DUTIES
(Duties assigned to this classification include, but are not limited to, the following examples. Any one position may not perform all listed tasks.)
1. Perform accounts payable and or accounts receivable duties.
2. Review daily, bi-monthly and monthly computer printouts and reconcile supporting documentation to detect and correct errors.
3. Prepare and enter journal vouchers.
4. Perform fixed asset maintenance duties as assigned, including completing appropriate forms; entering data; resolving problems, preparing adjustments and reconciling fixed assets accounts.
5. Manage tax foreclosure and bankruptcy functions of the Tax Collector's Office.
7. Receive and record cash receipts, prepare revenue transmittals and deposit with Treasurer's Office.
8. Coordinate, confer with and resolve problems with data processing department related to technical and programming aspects of accounting functions.
9. Prepare fiscal, financial, and statistical reports that involve the examination and consideration of facts, researching and consultation with technical or professional staff to resolve problems. Maintain files and conduct file and record searches.
10. Compute, prepare, and mail billings according to established federal, state, and departmental requirements; maintain petty cash fund.
11. Interpret policies, procedures, rules, and regulations to department personnel, outside agencies and the public regarding fiscal, financial and statistical information.
12. Act as a leadworker to employees in a lower classification. Provide training for departmental personnel or employees in other departments regarding County accounting systems/procedures.
13. Perform various routine office support services and clerical tasks as necessary.
KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION
Knowledge of: Considerable knowledge of accounting principles, practices, and techniques; considerable knowledge of automated accounting systems; reasonable knowledge of modern office practices and procedures.
Skill in: Use of modern office equipment that includes automated equipment and systems.
Ability to: Communicate effectively in both oral and written forms; lead the work of other employees; provide training to employees relating to accounting systems and procedures; prepare detailed fiscal, financial and statistical records and reports; work independently or within team unit; efficiently organize time to meet deadlines; use judgment and maintain confidentiality in dealing with employees and the public; courteously meet and deal effectively with employees, outside agencies and the public.
Education, experience and training: Associate's degree in accounting and two years work related experience OR four years accounting experience OR a satisfactory equivalent combination of experience and training.
SUPERVISORY CONTROLS OF THIS POSITION
Work is performed under the general direction of a technical or administrative employee. Recurring routine assignments are independently performed by employee on basis of past experience. The employee receives general instructions regarding the scope and approach to projects or assignments, but procedures and problem resolution are left to employee discretion and interpretation. Employee estimates and manages time efficiently. Work is reviewed periodically to ensure determinations and decisions made are in compliance to department policy and procedures.
Work is performed under departmental policy and procedures; federal, state and county statutes, rules, regulations and procedures and in accordance to accounting principles, practices and techniques; data processing manuals reference materials. Considerable amount of judgment and initiative is used to interpret these guidelines.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Regular and consistent attendance is required. Work is performed in an office environment and is generally sedentary; however, some positions may require bending, hearing voice conversations, keyboarding, kneeling, lifting up to 15 pounds, pulling, pushing, reaching, sitting, standing and walking