ACCOUNTING CLERK 1
Pay Range GC11
The classifications within this four-level series perform duties associated with the validation, examination, coding and reconciliation of fiscal, financial, and statistical records.
This classification is entry-level in the accounting clerk series, and is distinguished by routine accounting support responsibilities. This classification performs a variety of standardized accounting functions in a department or may perform an accounting function within the county finance department.
EXAMPLES OF PRINCIPAL DUTIES
(Duties assigned to this classification include, but are not limited to, the following examples. Any one position may not perform all listed tasks.)
1. Perform accounts payable duties including examination of data to ensure appropriate approvals, check arithmetical accuracy and proper coding, post to appropriate ledger or input data to automated accounting systems; prepare prepays and cancellations as necessary.
2. Review daily, bi-monthly and monthly ledgers and computer print-outs and reconcile with manually maintained journals and/or supporting documentation to detect and correct errors.
3. Perform accounts receivable duties including receive money, post to accounts receivable journals, balance and prepare for or deposit revenues.
4. Assist public in person and by telephone; perform counter or reception work and answer day-to-day questions regarding fiscal, financial, and statistical data; collect and record cash payments; write receipt and post to departmental accounting records.
5. Compute, prepare, and mail billings according to established federal, state and departmental requirements. Audit billing records.
6. Serve as representative payee for mental health program clients; write checks, balance bank statements, maintain checking accounts, meet with clients and case managers for budget meetings.
7. Prepare a variety of documents: vouchers, warrants, receipts, balance sheets, reports, forms and other data as required by federal, state or departmental policy.
8. Prepare or examine payroll information, verify data, post, input data into automated system; maintain accurate payroll records. Assure summaries are in balance. Sort and distribute paychecks, timesheets, and reports.
9. Participate in development of department operational procedures.
10. Monitor department service contracts and lease agreements.
Receive, distribute and file invoices, forms, correspondence, receipts and reports; group documents for processing; sort documents in alphabetical and numerical order. Conduct file and record searches.
Sort, verify accuracy, compile and enter data into an automated financial system in accordance with established departmental procedures and instructions.
13. Perform various routine office support services and clerical tasks.
KNOWLEDGE, SKILL AND ABILITY REQUIRED BY THIS POSITION
Knowledge of: Reasonable knowledge of standard accounting or bookkeeping principles, practices and techniques; reasonable knowledge of automated accounting systems; reasonable knowledge of modern office practices and procedures.
Skill in: Use of modern office equipment which includes automated equipment and systems.
Ability to: Communicate effectively in written and oral forms; prepare fiscal, financial, and statistical records and reports; work independently or within a team unit; schedule time to meet deadlines; provide training to staff relating to accounting systems and procedures; use judgment and maintain confidentiality in dealing with employees and the public; courteously meet and deal effectively with employees, clients, public agencies and the public.
Education, experience and training: Two years accounting or bookkeeping experience OR a satisfactory equivalent combination of education, experience and training.
SUPERVISORY CONTROLS OF THIS POSITION
This classification works with supervision from an office manager, accounting or administrative employee. Recurring routine assignments are independently performed by employee on basis of past experience. Employee estimates time and materials and manages time efficiently. Employee uses initiative and judgment in completing routine assignments and interpretation of general administrative or operational policies and procedures is sometimes necessary. Significant deviations require prior approval. Work is checked at completion of projects. Employees may or may not work in proximity of supervisor.
Work is performed under departmental policy and procedures; federal, state and county statutes, rules and regulations and in accordance to standard accounting principles and techniques. Guidelines for clerical related duties include office procedure manuals, data processing reference materials and department specific reference manuals. Some judgment is used in interpretation of guidelines; however, supervisor is available for interpretation in unusual situations.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Regular and consistent attendance is required. Work is performed in an office environment and is generally sedentary; however, some positions may require bending, hearing voice conversation, keyboarding, kneeling, lifting up to 15 pounds, pulling, pushing, reaching, sitting, standing and walking.