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Commissioners Agenda for Wednesday, December 9, 2015

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

AGENDA

       
CHAIR Susan Morgan    
COMMISSIONER Chris Boice    
COMMISSIONER Tim Freeman   DATE 12/9/2015 9:00 AM
Contact Email:    

PLEDGE OF ALLEGIANCE

MINUTES - Approval of the Minutes of December 2, 2015

CITIZEN PARTICIPATION ON AGENDA ITEMS ONLY
• Reedsport Citizens
• Courthouse Citizens

1. ASSESSOR – Tax Refund (Roger Hartman)
Clerical Reduction 311.205(1)(a), Reapplied trending, that was inadvertently left off before roll closed for 2015-16 tax year. Amount to be refunded to Frank M. & Nancy A. Edel: $5,070.33.


2. BOARD OF COMMISSIONERS – Hiring and Appointment of Public Health Administrator and Health Officer (Commissioner Freeman)
Recommendation to hire Robert Dannenhoffer, M.D. as the County Public Health Administrator and Health Officer. This position is an executive appointment, serving as a .25, responsible for assuring the County meets statutorily required obligations as the Local Public Health Authority. This position has a monthly salary of $2,604.34 and is paid for out of designated Public Health budgeted funds. This position was advertised and the County received one qualified application. The qualifications for this position require a licensed Board Certified Doctor of Medicine, and background and experience in public health. Dr. Dannenhoffer meets or exceeds all of the qualifications for this position. Appointment under Board Order, of Robert Dannenhoffer, M.D., as County Health Administrator and Health Officer and all associated delegated authorities under ORS 431.418, 431.530 and OAR 333-014-0070.

3. FLEET SERVICES – Order Authorizing Procurement (Robb Paul)
Request for authorization of procurement of one (1) new Tandem Drive Solid Waste Roll-off Container Truck. The lowest responsible bid was from Pape Kenworth in the amount of $196,525.00.

4. INFORMATION TECHNOLOGY – Online Access Agreement (Kevin Potter)
Douglas County allows on-line access to various County computer systems for Title Companies, through arrangement and support with the IT Department. This contract is a new agreement with the Grants Pass, Oregon branch of Ticor Title Company for access into County systems. Revenue: $400.00 per month for 2 licensed users into County systems.

5. INFORMATION TECHNOLOGY – First Modification of Online Access Agreement (Kevin Potter)
Douglas County allows on-line access to various County computer systems for Title Companies, through arrangement and support with the IT Department. This modification of agreement with the Roseburg, Oregon branch of Ticor Title Company is for the addition of one licensed user for access into County systems. Revenue: $400.00 per month for 4 licensed users.


6. MANAGEMENT & FINANCE AND COUNTY COUNSEL – Public Hearing on the Second Reading of Ordinance (Jessica Pence and Paul Meyer)
Second reading of an Ordinance amending Section 13.105.020 of the Douglas County Solid Waste Fund, Ordinance No. 2015-11-01. The first reading was November 25, 2015. If approved the effective date is March 21, 2016.

7. PARKS – Contract Execution (Gary Groth)
Contract Execution for One Way Builders for Bid #076 Parks Storage & Office Building Construction in the amount of $118,700.00

8. PLANNING – Public Hearing for Amendments to the Douglas County Land Use & Development Ordinance (LUDO); Ordinance No. 2015-12-02 (Keith Cubic)
Amendments to the Douglas County LUDO are needed in order to implement: amendments resulting from law passed by the 2015 Legislature: HB 2457, division along a UGB line; HB 2830; modified procedures for LUBA remands; HB 2831, boundary line adjustment restrictions related to Measure 49 waivers; HB 3222, new provisions for land divisions for needed housing in UGBs, and other local minor amendments to improve the effectiveness of the LUDO.

9. PLANNING – Public Hearing for Amendments to the Douglas County Comprehensive Plan; Ordinance No. 2015-12-01 (Keith Cubic)
This year’s proposed Legislative Amendments to the Comprehensive Plan consist of: an amendment to the Population Element of the Comprehensive Plan to reflect the new Douglas County 50-year coordinated population forecast completed by Portland State University, a minor Plan map correction, and; a minor amendment for a textual correction to the Coastal Resources Plan.

10. PUBLIC WORKS – Order Granting Vacation (Robb Paul)
Vacation of a Portion of Glendale Valley Road, County Road No. 313.

11. SHERIFF’S DEPARTMENT – Order Awarding Contract (John Hanlin)
Order Awarding Contract to ICSolutions for inmate telephone and video visitation services (RFP #077).

12. CITIZEN PARTICIPATION
• Reedsport –
• Courthouse Citizens --

13. COMMISSIONERS COMMENTS

14. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held December 16, 2015 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR. The meeting is available via Video Conferencing to Reedsport citizens at the Reedsport Annex, 680 Fir Street, Reedsport, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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