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Commissioners Agenda for Wednesday, December 3, 2014

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

REVISED AGENDA

       
CHAIR Joseph Laurance    
COMMISSIONER Susan Morgan    
COMMISSIONER Interim - Mike Winters   DATE 12/3/2014 9:00 AM
Contact Email:    

PLEDGE OF ALLEGIANCE

MINUTES Approval of the Minutes of November 26, 2014.

CITIZEN PARTICIPATION ON AGENDA ITEMS ONLY

1. PUBLIC HEARING – Annexation of Property (Keith Cubic)
Annexation of Property and “Order Incorporating Territory” to Douglas County Fire District No. 2. Chief Petitioner: Hannah

2. BOARD OF COMMISSIONERS – Assignment of Contract (Paul Meyer)
Assignment of contract of Ronald S. Yockim to Yockim Carollo, LLP for legal services. Cost: $5,500.00 per month plus mileage as needed.

3. FAIRGROUNDS – License Renewal and Annual Report (Harold Phillips)
Bingo license renewal and annual report from the 2014 Douglas County Fair bingo games.
Revenue: Potential $5,000.00. Revenue raised is used for operations of the 2015 Douglas County Fair and a donation to a civic group.

4. FAIRGROUNDS – License Renewal and Annual Report (Harold Phillips)
Monte Carlo license renewal and annual report of the 2014 Poker Tournament. Revenues are used for facilities repairs. Revenue: Potential $11,500.00.

5. FLEET – Award of Bid #065 (Mike Blanck)
An Order to award Bid #065 for nine (9) new full-size, four-door, rear wheel drive, police interceptor sedans for the Sheriff Department to Hubbard Chevrolet of Hubbard, Oregon. Bids were opened at a regularly scheduled Board of Commissioners meeting on November 19, 2014. Three bids were submitted for consideration. Total Cost: $241,072.65.

6. HEALTH – Second Modification of Lease (Paul Meyer)
This second modification of lease with Canyonville, LLC extending lease term to January 31, 2015.

7. HEALTH – Agreement (Dawnelle Marshall)
Agreement with Douglas Education Service District to provide Nursing Services for students with significant health impairments in District schools. Revenue: $83,144.00.

8. INFORMATION TECHNOLOGY –Lease Amendment (Kevin Potter)
Second Lease Amendment between New Cingular Wireless and Douglas County for the Cinnamon Butte Wireless Communication Site. Revenue: Modifies original annual lease amount from $13,799.22 to $21,790.62 with 3% annual escalation for additional tower equipment; Tenant to pay back rent in the amount of $2,707.74 for unleased equipment space; and adds language for a one-time administrative fee.

9. INFORMATION TECHNOLOGY –Lease Amendment (Kevin Potter)
Third Lease Amendment between New Cingular Wireless and Douglas County for the Elkton Wireless Communication Site. Revenue: Modifies original annual lease amount from $41,223.98 to $46,026.78 with 3% annual escalation; and adds language for a one-time administrative fee.

10. PLANNING – Intergovernmental Agreement (Keith Cubic)
New Intergovernmental Agreement with State of Oregon, Office of Emergency Management, to provide mapping and Geographic Information System to support the E-9-1-1 program.

11. CITIZEN PARTICIPATION

12. COMMISSIONER’S COMMENTS

13. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held December 10, 2014 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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