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Commissioners Agenda for Wednesday, September 16, 2015

Douglas County Courthouse, Room 216 Roseburg, Oregon


CHAIR Susan Morgan    
COMMISSIONER Chris Boice    
COMMISSIONER Tim Freeman   DATE 9/16/2015 9:00 AM
Contact Email:    


MINUTES - Approval of the Minutes of September 9, 2015.


1. ASSESSOR – Tax Correction (Roger Hartman)
Tax correction for Tyco Properties is the result of an appeal made to the Tax Court, Dept. of Revenue, by Representative David Carmichael. Case #15-0094, Stipulation, resulting in the reduction of value for account R23123, for years 2012-13 and 2013-15. Refund plus interest: $26,577.07.

2. **PARKS DEPARTMENT – Grant Application Resolution (Gary Groth)**STRICKEN***
Resolution to apply for an Oregon Parks and Recreation Department grant. The Oregon Parks and Recreation Department’s County Opportunity Grant program is available to county parks that offer overnight camping. Douglas County Parks is proposing to replace the bathroom/shower facility at Windy Cove B Campground. This grant application for $120,000.00 will fund approximately 45% of the project. The County’s match obligation of $155,000.00 will be a combination of in-kind demolition, site preparation work and cash generated from the sale of surplus parks property.

3. PUBLIC WORKS DEPARTMENT – Intergovernmental Agreement (Robb Paul)
Agreement with Oregon Department of Transportation to exchange $68,612.34 of County’s Federal Aid Surface Transportation Program allocation for $64,495.60 in state funds for County’s match for preliminary engineering on the Old Highway 99N: Winchester Bridge to Pleasant Avenue project.

4. PUBLIC WORKS DEPARTMENT – Intergovernmental Agreement (Robb Paul)
Cooperative agreement with Oregon Department of Transportation for preliminary engineering of the Old Highway 99N: Winchester Bridge to Pleasant Avenue project. Estimated cost: $628,000.00. Project will be funded with $563,504.00 of County’s Federal-Aid Surface Transportation Program allocation and $64,496.00 of County funds.

5. PUBLIC WORKS DEPARTMENT – Board Order (Robb Paul)
Public Works received quotations from three vendors under the State pricing agreement for the purchase of two new Ford Transit Wagons with two ADA stations. The State of Oregon and Douglas County Public Works determined the Best Value bidder for the items to be procured. Douglas County will be reimbursed by Oregon Department of Transportation grant funds for the items, which will be registered to two special transportation service providers. Total Cost: $118,656.00.


The next regularly scheduled Board meeting will be held September 23, 2015 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.


Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.

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