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Commissioners Agenda for Wednesday, September 12, 2018

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

Commissioner Agenda

       
CHAIR Tim Freeman    
COMMISSIONER Chris Boice    
COMMISSIONER Vacant   DATE 9/12/2018 9:00 AM
Contact Email:    

1. PLEDGE OF ALLEGIANCE
"I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.

2. APPROVAL OF THE MINUTES OF August 29, 2018

3. CITIZEN PARTICIPATION ON AGENDA ITEMS ONLY

4. BUILDING FACILITIES Contract Extension (Janet Coleman)
First extension of Contract #30869 between Douglas County and Patterson Plumbing to extend term date to December 31, 2018.

5. COMMISSIONERS Order (Commissioner Boice)
Order to establish the County Wolf Advisory Committee The purpose of the committee is to provide advice and guidance to the Board on issues related to wolves, including the interaction of wolves and livestock operations located in Douglas County.

6. COMMISSIONERS Grant Agreement (Commissioner Boice)
Grant Agreement between Douglas County and District 6 Manpower Program, Inc. d/b/a Umpqua Training and Employment, Inc. for truck driver training program with Umpqua Community College.

7. JUSTICE COURT Pro Tem Order (Judge Stephen Miller)
Order appointing Kathleen Miller as Justice of the Peace Pro Tempore for Stephen H. Miller (Reedsport JP) to serve in his temporary absence or other incapacity from September 5, 2018 through December 31, 2018.

8. PARKS Order Authorizing Purchase (Rocky Houston)
Order Authorizing Purchase of one (1) Toro Groundmaster (Model #30345) with Pro Force Blower (Model #44549) from Western Equipment. Douglas County is authorized to purchase from the National Intergovernmental Purchasing Alliance (NIPA) via Contract #2017025. Total purchase price $27,578.66.

9. PLANNING Planning Advisory Committee Reappointments (Keith Cubic)
Recommendation for 5 Planning Advisory Committee (PAC) Reappointments as follows: William Starns and Stephanie Morgan both to the Callahan PAC. Kittie Jo Coons and Joe Coons to the North County PAC. Jay Couron to the North Umpqua PAC.

10. PLANNING Agreement Amendment (Keith Cubic)
Third amendment between Douglas County and Winston-Dillard Fire District; ASA #6 (franchisee), extending the agreement to January 31, 2024.

11. PLANNING Agreement Amendment (Keith Cubic)
Third amendment between Douglas County and North Douglas County Fire and EMS; ASA #2 (franchisee), extending the agreement to January 31, 2024.

12. PUBLIC WORKS Public Hearing and Order Declaring Transportation District Formed (Scott Adams)
Final public hearing and Order declaring the Douglas County Transportation District formed with boundaries generally continuous with the boundaries of Douglas County. First public hearing was held on August 15, 2018.

13. PUBLIC WORKS Order Authorizing Purchase (Scott Adams)
Order Authorizing Purchase of one (1) 2019 Ford F250 XL 4X4 SD Crew Cab pickup from Landmark Ford of Tigard, Oregon. Douglas County is authorized to purchase from State Price Agreement Contract #5550 and purchase is exempt from competitive bidding. Total purchase price: $29,587.47.

14. PUBLIC WORKS Order Authorizing Purchase (Scott Adams)
Order Authorizing Purchase of one (1) 2019 Ford Explorer Sport Utility 4x4 from Landmark Ford of Tigard, Oregon. Douglas County is authorized to purchase from State Price Agreement Contract #5550 and purchase is exempt from competitive bidding. Total purchase price: $29,463.86.

15. SHERIFF Contract (John Hanlin)
Contractual Agreements for deputy patrols on timberlands for 23 timberland holdings. The Companies agree to pay Douglas County $196,795.20 for 1.5 FTE deputies to patrol their respective timberlands. Term dates of July 1, 2018 to June 30, 2019.

C&D Lumber Company (511 acres) $93.95
Confederate Tribes of Siletz Indians (6,637 acres) $1,220.21
Illinois Municipal Retirement Fund (2,642 acres) $485.73
FIA Timber Growth Master (11,398 acres) $2095.51
Giustina Land & Timber Co. (6,315 acres) $1,160.98
Giustina Resources (6,787 acres) $1,247.78
Lone Rock Timber (66,540 acres) $12,233.38
Barvarian Olympus Timber LLC (429 acres) $78.87
FIA Timber Growth & Value Master (7,614 acres) $1,399.83
Moore Mill Co. (6,194 acres) $1,138.76
Nickel Mountain, LLC (2,601 acres) $478.19
Oregon Department of State Lands (31,900 acres) $5,864.79
Oregon Department of Forestry (2,199 acres) $404.28
Weyerhaeuser (192,605 acres) $35,410.25
Allyn Ford, ACF (1,165 acres) $214.18
Allyn Ford, AFT (390 acres) $71.70
Mount Scott Holding Co (11,341 acres) $2,085.09
Rome Creek Timber III, LLC (12,289 acres) $2,259.38
Roseburg Resources, Co. (296,885 acres) $54,576.46
Swanson Group (1,477 acres) $271.55
Franklin-Clarkson Timber Co., LLC. (4,743 acres) $872.00
Seneca Jones Timber Company LLC (128,785 acres) $23,676.93
Silver Butte Timber Company (24,234 acres) $4,455.40
Cow Creek Tribe $45,000.00

16. SHERIFF Intergovernmental Agreement (John Hanlin)
Intergovernmental Agreement #250-1819DOUGLAS-000 between Douglas County and Oregon State Marine Board to provide $262,458.00 in funding for law enforcement marine patrols for FY1819. Term dates of July 1, 2018 to June 30, 2019.

17. CITIZEN PARTICIPATION

18. COMMISSIONERS COMMENTS

19. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held September 19, 2018 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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