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Commissioners Agenda for Wednesday, September 7, 2016

Douglas County Courthouse, Room 216 Roseburg, Oregon


CHAIR Tim Freeman    
COMMISSIONER Chris Boice    
COMMISSIONER Susan Morgan   DATE 9/7/2016 9:00 AM
Contact Email:    


2. Approval of the Minutes of August 31, 2016

• Reedsport Citizens -
• Courthouse Citizens –

4. HUMAN RESOURCES – Collective Bargaining Agreement (Michael Kurtz) ** STRICKEN **
The Human Resources Director recommends approval of a three year Collective Bargaining Agreement with the Douglas County Assessor’s Office Local 15828, Council 75. If approved, the Contract would be effective July 1, 2016 to June 30, 2019. This Contract includes a 2% Cost of Living Allowance (COLA) in both the first and second years of the Contract and no other monetary increases. The terms of this Agreement has been ratified by the AFSCME union members.

5. LAND – Timber Sale Contract (Kevin Potter)
Timber Sale Contract known as the Yoncalla and Canyonville Transfer Sites Salvage #302 with Western Oregon Forest Management, Inc. (WOFM) Two bids were received with WOFM being the high bidder. Sale contains approximately 35 acres, more or less, 235,000 +/- Board Feet with an estimated value of $58,045.00. The initial deposit of $3,500.00 and Performance deposit of $12,000.00 have been deposited. Timber sale has a completion date of October 15, 2017.

6. LAND – Timber Sale Contract (Kevin Potter)
Timber Sale Contract known as the Lookingglass Transfer Sites Salvage #301 with Scott Timber Co. Four bids were received with Scott Timber being the high bidder. Sale contains approximately 10 acres, more or less, 200,000 +/- Board Feet with an estimated value of $90,132.00. The initial deposit of $3,000.00 has been deposited and the Performance Bond is on file. Timber sale has a completion date by October 15, 2017.

7. PUBLIC HEALTH – Contract Amendment (Dr. Dannenhoffer)
Seventh Contract Amendment to the Local Public Health Authority (LPHA) Contract that covers fiscal year 2016-2017 for the amount of $1,149,565.00 for LPHA services, except for Preparedness and Healthy Communities that will be covered in future amendments.

8. PUBLIC WORKS – Intergovernmental Agreement (Robb Paul)
Agreement with the City of Roseburg for NW Edenbower Rd. The City is currently paving NW Edenbower Rd. Approximately a 425 foot length section of the road is under County jurisdiction. With this agreement, the County will contribute $47,755.00 to the City’s paving project. Upon completion of the project, jurisdiction over said portion of road will be transferred to the City.

9. PUBLIC WORKS – Intergovernmental Agreement (Robb Paul)
Agreement with Oregon Department of Transportation (ODOT) for Comstock Rd: Central Avenue to North of 6th Street Project. Agreement federalizes project and provides $1,000,000.00 in State funds for the project in exchange for $1,000,000.00 in federal funds previously awarded. Total project cost is estimated to be $1,603,494.00. County’s share of the project is $403,494.00. The City of Sutherlin will contribute $200,000.00.

10. PUBLIC WORKS – Intergovernmental Agreement (Robb Paul)
Agreement with ODOT for Single Trip Authorization. ODOT Motor Carrier Division issues variance permits for oversize/overweight vehicles for single trips on routes that include both State and County Roads. County is paid $3.00 per permit. Approximately 300 Single Trip Permits per month are issued by ODOT for trips on Douglas County roads. This agreement replaces a previous agreement due to expire in September, 2016.

11. PUBLIC WORKS – Purchase of Traffic Paint (Robb Paul)
Purchase of traffic paint per Deschutes County Agreement. Total purchase amount: $91,960.00.

• Reedsport Citizens -
• Courthouse Citizens -


The next regularly scheduled Board meeting will be held September 14, 2016 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR. The meeting is available via Video Conferencing to Reedsport citizens at the Reedsport Annex, 680 Fir Street, Reedsport, OR.


Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.

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