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Commissioners Agenda for Wednesday, August 17, 2016

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

REVISED AGENDA

       
CHAIR Tim Freeman    
COMMISSIONER Chris Boice    
COMMISSIONER Susan Morgan   DATE 8/17/2016 9:00 AM
Contact Email:    

1. PLEDGE OF ALLEGIANCE

2. Approval of the Minutes of August 10, 2016

3. CITIZEN PARTICIPATION ON AGENDA ITEMS ONLY
Reedsport Citizens -
Courthouse Citizens

4. CLERK Contract Extension (Patricia Hitt)
Fifth Extension of Contract with Simplifile for e-recording services.

5. INFORMATION TECHNOLOGY DEPARTMENT Lease Agreement (Kevin Potter)
Lease Agreement between Douglas County and Bureau of Land Management (Eugene District) for the Roman Nose Wireless Communications Facility Site. Revenue to County is $1,464 during initial lease term beginning September 1, 2015. Lease is extendable up to four (4) years with 3% increase per year.

6. LAND DEPARTMENT Bargain and Sale Deed (Kevin Potter)
Bargain and Sale Deed to Swanson Group, LLC. for the purchase of a tax foreclosed piece of roadway known as McCullough Creek Road, subject to the ingress and egress rights for all property owners and their heirs or assigns who currently use this roadway for access. Purchase price: $500.00.

7. LAND DEPARTMENT Contract (Kevin Potter)
Aerial Spray Contract with Western Helicopter Services, Inc. for spray period from July 1, 2016 and ending July 31, 2017 on approximately 242 +/- acres of County forest land. The Bid Award cost was $43.55 per acre.

8. MANAGEMENT AND FINANCE Amendment to Intergovernmental Agreement (Jessica Hansen)
Amendment to Intergovernmental Agreement with City of Reedsport. It is the desire of both the City of Reedsport and Douglas County to payoff Business Oregon Loan B03001. Douglas County is responsible for 50% of the loan principal and interest, fully funded by Industrial Development Fund.

9. PLANNING DEPARTMENT ** STRICKEN ** Reappointments to Planning Advisory Committees (Keith Cubic)
One reappointment each for Callahan and North Umpqua Planning Advisory Committees (PAC). Recommend reappointing John Parker to the Callahan Planning Advisory Committee and Edith Muller-Saxton to the North Umpqua Planning Advisory Committee with Terms to expire August 17, 2019

10. PUBLIC WORKS DEPARTMENT Amendment to Intergovernmental Agreement (Robb Paul)
Amendment to Agreement 2016-0437 with Oregon Office of Emergency Management for Federal Emergency Management Agency (FEMA) disaster relief funding for Disaster #4258-DR-OR which occurred December 6 through 23, 2015. Amendment allows for increase in federal cost share for debris removal that occurred on W Roseburg Landfill Rd. This results in an additional funding amount of approximately $2,500.00.

11. TAX DEPARTMENT Intergovernmental Agreement (Jessica Hansen)
Intergovernmental Agreement with the State of Oregon Publishing and Distribution for mail/printing services for property tax statements. The State of Oregon combines services with multiple public agencies which results in reduced printing and mailing costs.

12. CITIZEN PARTICIPATION
Reedsport Citizens -
Courthouse Citizens -

13. COMMISSIONERS COMMENTS

14. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held August 24, 2016 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR. The meeting is available via Video Conferencing to Reedsport citizens at the Reedsport Annex, 680 Fir Street, Reedsport, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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