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Commissioners Agenda for Wednesday, August 4, 2010

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

AGENDA

       
CHAIR Doug Robertson    
COMMISSIONER Joseph Laurance    
COMMISSIONER Susan Morgan   DATE 8/4/2010 9:00 AM

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES: July 28, 2010

CITIZEN COMMENTS ON AGENDA ITEMS ONLY

1. ASSESSOR – Orders Refunding Taxes
Orders refunding taxes to: Duane and Jessie Brown Trust, $933.47; Duane and Jessie Brown Trust, $27.87; Roseburg Surgery Center, $68,613.97; and Roseburg Surgery Center, $84.13.

2. BUILDING FACILITIES – Extension of Contract
Extension of the contract with McKinstry Essention, Inc., to provide technical energy audit services. Contract is in the amount of $45,000 and expires July 31, 2010.

3. DISTRICT ATTORNEY – Drug Court Grant Award Agreement
This Edward Byrne Memorial Justice Assistance Measure 57 Intensive Drug Court Grant provides $21,370.95 as reimbursement for a portion of the salary of the Deputy District Attorney who is assigned to Drug Court. The grant requires a match of $64,646.05 which is in the DA’s current budget.

4. LIBRARY – Price Agreement With Ingram Library Services
Prices quoted for materials are discounted up to 44%, based on the Library’s previous annual expenditures. The majority of the Library’s materials are purchased through the agreement with Ingram Library Services. Materials include books, DVDs, CDs and some processing components such as bar coding and adding property stamps and spine labels. This one year contract expires June 30, 2011 and may be extended for three successive periods of 12 months each.

5. PLANNING – Coastal Grant TA-306-10-005 Agreement with Oregon DLCD
As part of the acknowledgement of our Coastal Resources Plan, the county is receiving a Technical Assistance Grant to help update the format and republish the Coastal Plan document. The grant term is July 1, 2010 to June 30, 2011. The grant amount of $3,625 requires a full match.

6. PLANNING – Coastal Grant TA – 306-10-006 Agreement with the Oregon DLCD
As part of the acknowledgement of our Coastal Resources Plan, the county is receiving a Technical Assistance Grant to help update the electronic mapping of the Gardiner and Winchester Bay Urban Unincorporated Area coastal shore lands. The grant term is July 1, 2010 to June 30, 2011. The grant amount of $2,500 requires a full match.

7. PUBLIC WORKS – Order Authorizing Purchase of a Precast Concrete Culvert
Bid 10892 was opened by the Board on July 21, 2010, and the lowest responsible bid was received from Hanson Pipe and Precast, in the amount of $40,800. The culvert will be used on Rice Valley Road No. 30, at MP 6.40.

8. PUBLIC WORKS – Agreement With Central Oregon & Pacific Railroad Company
The agreement is in the amount of $150,000 (estimated) for construction of the (CORP) Del Rio Road overcrossing. This will be for duration of the project, which is estimated to be completed in three years.

9. PUBLIC WORKS – Order Granting Vacation of Property
Order granting vacation of a portion of dedicated roadway to Maria M. Egbert. The property is located in the First Addition to Eden Orchards. Consideration is $500.

10. CITIZEN PARTICIPATION OF COUNTY BUSINESS

11. COMMISSIONER’S COMMENTS

12. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board of Commissioners meeting will be held August 11, 2010 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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