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Commissioners Agenda for Wednesday, July 29, 2015

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

AGENDA

       
CHAIR Susan Morgan    
COMMISSIONER Chris Boice    
COMMISSIONER Tim Freeman   DATE 7/29/2015 9:00 AM
Contact Email:    

PLEDGE OF ALLEGIANCE

PRESENTATION – Friends of Kanipe check presentation to Commissioners

MINUTES - Approval of the Minutes of July 22, 2015.

CITIZEN PARTICIPATION ON AGENDA ITEMS ONLY

1. BID #074 OPENING – FLEET DEPARTMENT (Robb Paul)

2. PUBLIC HEARING - COUNTY CLERK (Patricia Hitt)
Second Reading of Ordinance No. 2015-07-02 amending fees for services provided by the County Clerk. Current fee levels have been in place since 2007. Fee increases are necessary to meet 2015-16 budget expectations. First Reading was held on July 15, 2015 with an effective date of October 28, 2015.

3. PUBLIC HEARING - SURVEYOR (Kris DeGroot)
Second Reading of Ordinance No. 2015-07-01 amending Section 3.12.150 of the Douglas County Code. The FY2015-16 County Surveyor’s Department budget fee increases will require an Amendment to Douglas County Code 3.12.150 to increase the fee to make a record of vacation on an original plat per ORS Chapter 271. First Reading was held on July 15, 2015 with an effective date of October 28, 2015.

4. ASSESSOR’S DEPARTMENT – Tax Correction (Roger Hartman)
Department of Revenue Tax Court Case #15-0088. Decision resulting in 2012-13 and 2013-14 reduction in land and improvement value per stipulation. Total refund amount including interest: $5,325.10.

5. CLERK’S DEPARTMENT – Contract Extension (Patricia Hitt)
Second Extension of Contract No. 28252 with Ryder Election Services, LLC. Extends agreement date to September 1, 2016.

6. CLERK’S DEPARTMENT – Contract Extension (Patricia Hitt)
First Extension of Contract No. 28901 with Indecomm Holdings, Inc. dba Indecomm Global Services. Extends agreement date to August 27, 2016.

7. PARKS DEPARTMENT – Agreement (Gary Groth)
Agreement with the Oregon State Marine Board to provide funding through the Maintenance Assistance Program to the Parks Department. These funds are used to help offset maintenance cost of 17 motorized boat launch facilities the County manages. The State Marine Board will provide $42,637.50 in maintenance funds for the 2015-16 budget year.

8. PLANNING DEPARTMENT – Delegation of Authority Report (Keith Cubic)
Report of items signed under Delegation of Authority for Second Quarter 2015.

9. PUBLIC HEALTH DEPARTMENT– Medicaid Administrative Claiming Invoice (Dawnelle Marshall)
Medicaid Administrative Claiming Invoice for the 50% match requirements for contract with State of Oregon. Match payment amount for Winter Quarter 2015 is $7,332.55.

10. MISCELLANEOUS – Public Health Update (Tim Freeman)

11. MISCELLANEOUS – Library Board Appointments (Harold Hayes)
Two vacancies exist on the Library Board. One vacancy is a new four-year term July 1, 2015 to June 30, 2019. One vacancy is to assume an existing term due to a resignation, expiring June 30, 2016. The vacancies were advertised in the local media. Four applications were received; one applicant withdrew from the process. Committee recommends the Appointments.

12. MISCELLANEOUS – Traffic Safety Committee Appointments (Robb Paul)
Two vacancies exist due to expired terms on the Traffic Safety Commission. The vacancies are three-year terms expiring June 30, 2018. The vacancies were advertised in the local media. Four applications were received. Committee recommends the Appointments.

13. CITIZEN PARTICIPATION

14. COMMISSIONERS COMMENTS

15. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held August 12, 2015 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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