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Commissioners Agenda for Wednesday, July 20, 2016

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

AGENDA

       
CHAIR Tim Freeman    
COMMISSIONER Chris Boice    
COMMISSIONER Susan Morgan   DATE 7/20/2016 9:00 AM
Contact Email:    

1. PLEDGE OF ALLEGIANCE

2. Approval of the Minutes of July 13, 2016

3. CITIZEN PARTICIPATION ON AGENDA ITEMS ONLY
• Reedsport Citizens -
• Courthouse Citizens –

4. PUBLIC HEARING – Adoption of Ordinance No. 2016-07-01 (Paul Meyer)
Douglas County desires to publish the marijuana ballot titles, explanatory statements, and arguments for and against in the state voters pamphlet. Douglas County Code section 2.36.080 B facilitates that process, but is technically inconsistent with state statute. Statute requires that the county ordinance provide that arguments for or against “not exceed 325 words.” Section 2.36.080 B provides that arguments be limited to “29.8 square inches” of a page. This ordinance simply replaces that old verbiage with the current requirement. Adoption is an emergency with only one hearing, in order to make the November election submittal deadline.

5. COUNTY COUNSEL – Order Approving Explanatory Statement (Paul Meyer)
This Order approves the Explanatory Statement for the Medical Marijuana Ballot Title and directs that the Measure, Ballot Title, Explanatory Statement, and any Arguments for or against shall be included in the state voter pamphlet.

6. COUNTY COUNSEL – Order Approving Explanatory Statement (Paul Meyer)
This Order approves the Explanatory Statement for the Recreational Marijuana Ballot Title and directs that the Measure, Ballot Title, Explanatory Statement, and any Arguments for or against shall be included in the state voter pamphlet.

7. FLEET SERVICES – Bid Award (Robb Paul)
Bid Award: One (1) new full size ½ ton 4 wheel drive, extended cab pickup with a standard wide box.

8. INFORMATION TECHNOLOGY – Lease Agreement (Kevin Potter)
First Amendment to Lease Agreement between Douglas County and PacifiCorp for the Canyon Mountain Radio Communication Site. Revenue: $6,203.55 for Fiscal Year 2016-17.

9. INFORMATION TECHNOLOGY – Extension of Lease Agreement (Kevin Potter)
Second Extension of Lease Agreement for the Roman Nose Communication Site between Douglas County and Lane County. Revenue: $4,058.09 for Fiscal Year 2016-17.

10. PARKS – Certification Statement (Rocky Houston)
Oregon Parks and Recreation Department requires an annual certification of the budgeting of the RV funds for each fiscal year. Douglas County has budgeted its allocation for expenditures in Fiscal Year 2016-17.

11. PLANNING – Delegation of Authority Report (Keith Cubic)

12. PUBLIC WORKS ENGINEERING – Purchase of Real Property (Robb Paul)
Purchase Agreement and Order Accepting Warranty Deed and Temporary Construction Easement from Michael R. Reding for the widening and realignment of Olalla Rd. No. 38. Purchase price is $1,400.00. Widening and realignment is related to the replacement of Olalla Creed Bridge #19C245.

13. PUBLIC WORKS ENGINEERING – Purchase of Real Property (Robb Paul)
Purchase Agreement and Order Accepting Warranty Deed and Temporary Construction Easement from Richard A. and Stacie Smith for the widening and realignment of Olalla Rd. No. 38. Purchase price is $1,500.00. Widening and realignment is related to the replacement of Olalla Creek Bridge #19C245.

14. PUBLIC WORKS NATURAL RESOURCES – Langdon Milltown Hill Farm Lease (Robb Paul)
Lease of approximately 275.50 acres of Milltown Hill Property for agricultural purposes with an annual rent of $0.00.

15. MISCELLANEOUS – Reappointments/Appointment to the Special Transportation Advisory Committee (Robb Paul)
Six vacancies exist on the Special Transportation Advisory Committee due to five expired terms and the resignation of Thomas Guevara. The vacancies were advertised with Douglas County Media and eight applications were received. At the June 29, 2016 STAC meeting the Committee reviewed the applications and recommend reappointment of Joe Glaspie, Bill Schmidt, Bob Jacobson, Judene Weymouth and John Campbell to new terms that would end June 30, 2018. The Committee also recommends the appointment of Jon Schlais to the vacant position with a term that would end June 30, 2018.

16. CITIZEN PARTICIPATION
• Reedsport Citizens -
• Courthouse Citizens -

17. COMMISSIONERS COMMENTS

18. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held July 27, 2016 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR. The meeting is available via Video Conferencing to Reedsport citizens at the Reedsport Annex, 680 Fir Street, Reedsport, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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