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Commissioners Agenda for Wednesday, July 14, 2010

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

REVISED AGENDA

       
CHAIR Doug Robertson    
COMMISSIONER Joseph Laurance    
COMMISSIONER Susan Morgan   DATE 7/14/2010 9:00 AM

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES: July 7, 2010

CITIZEN COMMENTS ON AGENDA ITEMS ONLY

1. COUNTY COUNSEL – Resolution in the Matter of Suballocating Recovery Zone Economic Development Bond (RZEDBS)Volume Cap to Umpqua Community College District
Resolution in the matter of suballocating RZEDBS to Umpqua Community College District. The American Recovery and Reinvestment Act of 2009 modified the Internal Revenue Code of 1986 to authorize, among other things, a new type of bond entitled RZEDBS that can be issued by jurisdictions with an allocation of volume cap to issue such bonds. The County has determined that it is in the best interest of the County and its citizens to suballocate $5,000,000 of its RZEDB Volume Cap to the College for use in financing qualified economic development purposes within the County.

2. HEALTH AND SOCIAL SERVICES (POSTPONED) – Ambulance Service Franchise Agreement Amendment
Amendment to the Ambulance Service Franchise Agreement for areas #4, #5, and #7 with Medcom Ambulance Authority. The Amendment is to change the insurance language to meet new limits of Oregon Tort Claims Act.

3. HEALTH AND SOCIAL SERVICES – Ambulance Service Franchise Agreement Amendment
Amendment to the Ambulance Service Franchise Agreement #2 with North Douglas County Fire & EMS. The Amendment is to change the insurance language to meet new limits of Oregon Tort Claims Act.

4. HEALTH AND SOCIAL SERVICES – Renewal of Lease with Glide Community Club
Renewal of lease with Glide Community Club for Senior Center space for new term July 1, 2010 to June 30, 2011. Cost to County is $545 per month.

5. PARK AND BUILDING FACILITIES – Delegation of Authority
The Board delegates authority to Jim Dowd to sign HUD Form 1044, HUD grant agreement #B04SPORNOY0921 in the amount of $74,558 to Douglas County/Parks Department and documents related to requests for payments. The Grant is for construction of a community recreation pavilion at the RV Resort in Salmon Harbor Marina. This is the second HUD grant award for the project.

6. PARK AND BUILDING FACILITIES – Intergovernmental Agreement with State of Oregon
Intergovernmental Agreement with the State of Oregon for the replacement/upgrade of the coved lighting in the Courtrooms and implementation of HVAC upgrades necessary to enhance existing heating systems. The agreement is funded by Oregon State Lottery Revenue Bonds and there is no cost to the County. The total sum of the project is not to exceed $300,000.

7. PLANNING -- Delegation of Authority Report
Under the Delegation of Authority Order dated June 25, 1997, a periodic report on delegated responsibilities is required. The Planning Director will provide a report on actions taken during the second quarter of 2010. During this period, there were two (2) Waivers of Objection to Assessment, and eleven (11) Orders setting hearing date. The report also includes an update on On-Site Services activity.

8. PUBLIC WORKS – Order Accepting Completion of Contract
Construction of a pedestrian walkway on Tiller Trail Highway, County Road No. 1, mile post 2.70 to mile post 2.80. The contract has been completed and all requirements have been met by Beckley Excavation and Utility, Inc. Cost: $61,113.50

9. PUBLIC WORKS – Order Accepting Completion of Contract
Overlay of Old Pacific Highway County Road No. 386, mile post 0.90 to mile post 3.43. The contract has been completed by LTM, Inc. and all requirements have been met. Cost: $591,162.68.

10. PUBLIC WORKS – Amendment No. 1 to Contract with Oregon Department of Transportation
Amendment No. 1 for Contract #21503 with Oregon Department of Transportation for Douglas County to receive $1,116,000 to replace Joe Hall Creek Bridge #03447 on Tiller Trail Highway, County Road No. 1.

11. PUBLIC WORKS – Contract with LTM, Inc.
Contract with LTM, Inc. in the amount of $775,475 for overlay of Little River Road, County Road No. 17, mile post 11.5 to mile post 17.85, Douglas County, Oregon.

12. CITIZEN PARTICIPATION OF COUNTY BUSINESS

13. COMMISSIONER’S COMMENTS

14. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board of Commissioners meeting will be held July 21, 2010 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.



 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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