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Commissioners Agenda for Wednesday, July 13, 2016

Douglas County Courthouse, Room 216 Roseburg, Oregon


CHAIR Tim Freeman    
COMMISSIONER Chris Boice    
COMMISSIONER Susan Morgan   DATE 7/13/2016 9:00 AM
Contact Email:    


2. Approval of the Minutes of July 6, 2016

• Reedsport Citizens -
• Courthouse Citizens –

4. COUNTY COUNSEL – Amendment to Agreement (Paul Meyer)
The Reciprocal Easement Agreement between Douglas County and Costco Wholesale for use of the County owned portion of the Costco parking lot (east of the Costco fueling station) is amended to allow the County to authorize one or more of the nonprofit campus agencies to place a modular office building on the north side of the parking lot during the agencies’ capital construction projects.

5. LAND DEPARTMENT – Lease Amendment (Kevin Potter)
Lease Amendment between Douglas County, Lessor and Oregon State University for its Douglas County OSU Extension Service, Lessee. Lessor and Lessee are parties to a Lease dated August 6, 2014, and are being amended for improvement work. Lease rent shall be increased to $6,000.00 for Lease Period July 1, 2016 through June 30, 2019. For the Lease Period July 1, 2019 through December 31, 2019, rent shall return to the $1,000.00 monthly rent.

6. LAND DEPARTMENT – Lease Modification (Kevin Potter)
Douglas County and ADAPT entered into a lease dated November 4, 2015 for Room 219 in the Douglas County Courthouse. That Lease is being modified at the request of the Lessor to a month-to-month tenancy. Effective July 1, 2016.

7. MANAGEMENT & FINANCE – Agreement (Jessica Hansen)
Agreement with the City of Roseburg and the District Attorney’s (DA) office to provide DA services in Mental Health Court for fiscal year ending June 30, 2016 and fiscal year ending June 30, 2017. Revenue: $25,000.00 per year.

8. PARKS – Delegation of Authority (Rocky Houston)
Delegation of Authority to Rocky L. Houston to execute certain contracts and perform as Parks Director.

9. PLANNING – Order (Keith Cubic)
Order accepting internal lot line vacation to facilitate future development of the subject properties. The properties are currently vacant of development but have conditional approval for a commercial boat storage facility. Property owners: John T. & Ria Fransway.

10. PUBLIC WORKS NATURAL RESOURCES – Harms-Mast Milltown Hill Farm Lease (Robb Paul)
Lease of approximately 312 acres of Milltown Hill Property for agricultural purposes with annual rent of $150.00.

11. PUBLIC WORKS OPERATIONS & MAINTENANCE – Purchase of Traffic Paint (Robb Paul)
Order authorizing purchase of traffic striping paint by Permissive Co-Op Procurement. Authorizes the purchase from Sherwin-Williams for Traffic Striping Paint via Deschutes County contract. Total Purchase Amount: $199,500.00.

12. SHERIFF – Amendment to Intergovernmental Agreement (John Hanlin)
Amendment #2 to the 2015 Intergovernmental Agreement with the Department of Corrections amending Section 4.9 – Release Authority to reference Douglas County, where previously listed as Linn County.

13. MISCELLANEOUS – Reappointments (Commissioner Boice)
Vacancies exist on the Local Public Safety Coordinating Council due to expired terms. Positions are designated by ORS 423.560 and current members request reappointment to the Council. Term Dates: July 1, 2016 to June 30, 2019.

• Reedsport Citizens -
• Courthouse Citizens -


The next regularly scheduled Board meeting will be held July 20, 2016 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR. The meeting is available via Video Conferencing to Reedsport citizens at the Reedsport Annex, 680 Fir Street, Reedsport, OR.


Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.

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