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Commissioners Agenda for Wednesday, July 2, 2014

Douglas County Courthouse, Room 216 Roseburg, Oregon


CHAIR Joseph Laurance    
COMMISSIONER Susan Morgan    
COMMISSIONER Doug Robertson   DATE 7/2/2014 9:00 AM
Contact Email:    


MINUTES of the Board meeting held on June 25, 2014.


1. BID OPENING – Public Works (Robb Paul)
Bid opening for paving of Umpqua College Road, County Road #284, Douglas County, Oregon.

2. PUBLIC HEARING – Annexation of Property (Keith Cubic)
Annexation of Property and “Order Incorporating Territory” to the Myrtle Creek Rural Fire District. Chief Petitioner: CASTRO.

3. LAND – Rental Agreement (Gary Groth)
Rental Agreement with Community Health Alliance (CHA) for office space located at 621 W. Madrone, Roseburg, OR also known as the Douglas County Health Department building. Agreement commences on July 1, 2014 and continues month to month. Monthly rent in the amount of $14,535.20 (includes landlines, cell phones, and air/wireless cards) is due July 1, 2014.

4. LAND – Lease (Gary Groth)
Lease with Community Health Alliance (CHA) for office space located at 337 Fowler Street, Roseburg, OR. Lease commences July 1, 2014 and continues through June 30, 2024. Monthly rent in the amount of $5,172.88 (includes cameras & landlines) is due July 1, 2014 and has a 3% yearly increase as shown on the Lease Agreement.

5. LAND – Lease Extension (Gary Groth)
Tenth Extension of Lease with ADAPT for office space located at 1215 SE Court Street, Roseburg, OR. Lease is extended through July 31, 2016. Rent remains at the current rate of $200 per month.

6. LAND – Memorandum of Understanding Renewal (Gary Groth)
Renewal of the 2011 Memorandum of Understanding with the Oregon Department of Forestry Concerning the County’s Woodland Assistance Program. The annual agreement will renew for one year beginning July 1, 2014 and expire June 30, 2015.

7. SHERIFF – Contract Extension (John Hanlin)
Contract with Department of Corrections for inmate beds at the rate of $77.00 per bed per day.

8. SHERIFF – Contract Extension (John Hanlin)
Contract with BOLD Planning Solutions for Continuity of Operations Planning with Homeland Security Grant. Contract extends to December 31, 2014. Cost: $4,800.00.

9. SHERIFF – Contract Modification (John Hanlin)
BLM Contract Modification decreasing BLM deputies from two to one. Combining two different contracts into one adding drug operation services for marijuana and other drug enforcement to the current BLM contract. The contract increases from $684,837.00 to $926,837.00.

10. SHERIFF – Contract (John Hanlin)
Contract with the Oregon State Marine Board for patrolling the waterways of Douglas County for the Fiscal Year 2014-2015. Revenue: $218,190.

11. SHERIFF – Contract Extension (John Hanlin)
Fourth Contract Extension with ConMed, Inc. for medical services at the county jail and the juvenile detention and shelter facilities.

12. MISCELLANEOUS – Appointments (Shirley Counts)
Appointments to the Employee Benefits Committee: Dana Epperly (Public Works); Jeremiah Elliott (Health & Social Services); Don Cherry (Human Resources); Ken Morby (Health & Social Services), Tina Roy (Board of Commissioners); Carol Engel (County Clerk); Paula Belloir (Public Works); and Peter Collins (Corrections/Communications). All terms end December 31, 2016.

13. MISCELLANEOUS – Reappointment (Commissioner Laurance)
A vacancy exists on the Springbrook Special Road District due to the expired term of Madeleine Smelcer. Ms. Smelcer would like to be reappointed to a new term that would end December 31, 2016.



The next regularly scheduled Board meeting will be held July 9, 2014 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.


Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.

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