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Commissioners Agenda for Wednesday, June 30, 2010

Douglas County Courthouse, Room 216 Roseburg, Oregon


CHAIR Doug Robertson    
COMMISSIONER Joseph Laurance    
COMMISSIONER Susan Morgan   DATE 6/30/2010 9:00 AM
Contact Email:    




1. BID OPENING -- for Overlay of Little River Road, County Road #17
Bid opening for overlay of Little River Road, County Road #17, mile post 11.5 to mile post 17.85, Douglas County, Oregon.

2. PUBLIC HEARING – Transfer of Jurisdiction
Public hearing transferring jurisdiction of River Road from Douglas County to the City of Elkton.

Contract renewals for July 1, 2010 to June 30, 2011 between Douglas County and the following agencies:
a. Family Development Center – Healthy Start (maximum $182,000)
b. Family Development Center – Relief Nursery (maximum $251,062)
c. Mercy Medical Center – Welcome Baby Services (maximum $25,000)
d. Options Counseling of Oregon, Inc – Intensive In-Home Family Therapy (maximum $82,271)
e. CASA of Douglas County (maximum $37,791)
f. Phoenix School of Roseburg – Teen Drop-In Center (maximum $40,987)
Funding for these contracts are state and federal funds administered by the Oregon Commission on Children and Families.

4. DISTRICT ATTORNEY – 2009-6346 Juvenile Accountability Block Grant (JABG)
This is the Notice of Award for the JABG, the funds are being granted by the Federal Government and will be passed through the state in the amount of $10,000 for fiscal year 2010-2011. This grant has been received for the previous eleven fiscal years and has paid a portion of the salary for a deputy district attorney to prosecute juvenile delinquency cases. The grant requires a match of $74,980.00 which is in the District Attorney’s current budget and has been included in the budget for fiscal year 2010-2011

5. LIBRARY – Agreement with OverDrive, Inc.
As a member of the Oregon Digital Library Consortium the Douglas County Library System requests approval to enter into an agreement with OverDrive, Inc. The company provides a service which allows library patrons to download recorded audio books, eBooks (and some educational video) to home computers, and use them on portable media players as well. The cost for fiscal year 2010-2011 is $10,074.16 which includes $349.58 for annual maintenance and $9,724.58 as part of the materials budget.

6. MANAGEMENT & FINANCE – Order Adjusting Budget Appropriations for 2009-10
Board Order adjusting appropriations for the fiscal year ended June 30, 2010 in the Fleet Management Fund in the amount of $10,000 from Materials and Services to Personal Services.

7. MANAGEMENT & FINANCE – Order Adopting the Budget for Fiscal Year 2010-11
Order adopting budget, making appropriations, levying taxes and categorizing taxes for fiscal year 2010-11.

8. PUBLIC WORKS – Resolution in the Matter of Acquisition of Real Property
Resolution in the Matter of the Acquisition of real property for the construction of the Weaver Road Extension, County Road No. 41 and 386.

9. PUBLIC WORKS – Addendum to Intergovernmental Agreement (IGA) with City of Sutherlin
Second addendum to the IGA between Douglas County and the City of Sutherlin for the Sutherlin Industrial Park.

10. PUBLIC WORKS – Land Transfer
Transfer of County owned parcels of land to the Public Works Department.

11. SHERIFF – Extension of Intergovernmental Agreement (IGA) with Glide School District
Seventh extension of IGA with Glide School District for a school resource deputy. Amount to be paid to Douglas County is $12,306.46.

12. SHERIFF – Extension of Intergovernmental Agreement (IGA) with City of Riddle
Fourth extension of IGA with the City of Riddle for patrol services in Riddle. Amount to be paid to Douglas County is $125,530.58.

13. SHERIFF – Regional Automated Information Network (RAIN)
RAIN collects information from collective criminal justice agencies. The agencies that contract with RAIN are able to share and obtain information for investigative purposes. Cost is $.25 per person, per year in population base of the unincorporated areas of Douglas County – approximately $16,000.00.

14. SHERIFF – Tiburon Licenses
Agreement between Douglas County and the following agencies to install the client application on Mobile Data Software (MDS) workstation licenses: Winston Police Department ($1,060.00), Fair Oaks Volunteer Fire Department ($1,460.00), Oakland Volunteer Fire Department ($1,460.00), Myrtle Creek Police Department ($730.00) and Douglas Forest Protection Association ($730.00).

15. SHERIFF – Contract Extension with Conmed for Medical Services in the Corrections Facilities
Third extension of contract between Douglas County and Conmed Inc. The term of this agreement is extended to June 30, 2014. Annual rate for 2010-11 and 2011-12 is ($67,212.68/month); 2012-2013 is ($68,893.00/month); 2013-2014 is ($70,615.33/month).

16. FOREST SERVICE – Hydroelectric Project
Modification to agreement for increase of funding to patrols for the North Umpqua Hydroelectric Project. Revenue increase is $9,879/year.

17. SURVEYOR – Order Appointing a Successor to the Office of County Surveyor
Order appointing Randy Smith as County Surveyor replacing Romey Ware who is retiring effective June 30, 2010.

18. MISCELLANEOUS – Contract Extension for CCD Business Development Corp.
First extension of contract No. 25684 with CCD Business Development Corp.

19. MISCELLANEOUS – Reappointment of Members to the Terrace Drive and Upper Terrace Lane Special Road District
Two vacancies exist on the Terrace Drive and Upper Terrace Lane Special Road District due to the resignation of Donald Atchison and the expired term of Jay Potter. The vacancies were advertised with Douglas County media and two applications were received. Jay Potter would like to be reappointed (term ending December 31, 2011) and Brad Harris would like to be appointed to replace Mr. Atchison (term ending December 31, 2012).

20. MISCELLANEOUS – Appointments to the Senior Services Advisory Council (SSAC) and Corrections to Previous Appointments
Six vacancies exist on the SSAC due to resignations and ending terms. The vacancies were advertised with Douglas County and six applications were received. The Council recommends the appointment of Allison Berglund, Sherril Paul, Shirley Miller, Rene Cherest, Bill Schnautz and Don Good. The Council also recommends the correction of terms for Cynthia Pringle and Bob Miller which was recorded with an expiration date of June 30, 2011. Both positions should have an expiration date of June 30, 2012.

21. MISCELLANEOUS – Order Amending Term Limits for the Commission on Children and Families
Order amending term limits for the Commission on Children and Families to be consistent with amendment made to ORS 417.765.



The next regularly scheduled Board of Commissioners meeting will be held July 7, 2010 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.


Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.

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