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Commissioners Agenda for Wednesday, June 22, 2016

Douglas County Courthouse, Room 216 Roseburg, Oregon


CHAIR Tim Freeman    
COMMISSIONER Chris Boice    
COMMISSIONER Susan Morgan   DATE 6/22/2016 9:00 AM
Contact Email:    


2. Approval of the Minutes of June 15, 2016

• Reedsport Citizens -
• Courthouse Citizens –

4. BID OPENING – Public Works (Robb Paul)
Bid Opening for the paving of Melrose Road – Conn Ford Bridge to Melrose School project. Project includes grinding and paving the travel lanes for 1.8 miles of Melrose Road from immediately west of Conn Ford Bridge to immediately west of Melrose school.

5. BID OPENING – Fleet Services (Robb Paul)
Bid Opening for one (1) new full size ¾ ton, four wheel drive crew cab pickup with a long wide box for the Sheriff’s Department . The vehicle will be used by the new tribal lands deputy.

6. PUBLIC HEARING – County Counsel (Paul Meyer)
The Colorado Health Facilities Authority is proposing to issue tax-exempt bonds, a portion of which will be used in Douglas County for facilities associated with Catholic Health Initiatives and Mercy Medical Center and their affiliates. A public hearing is part of the bond issuance process in order to give interested citizens the opportunity to express their views on the matter.

7. PUBLIC HEARING – Douglas County Budget for Fiscal Year 2016-17 (Jessica Hansen)
Public Hearing to discuss the 2016-17 Budget as approved by the Budget Committee on May 17, 2016. The Financial Summary and notice of hearing was published June 15, 2016.

8. PUBLIC HEARING – Transfer of Sutherlin Sanitary Service to Sutherlin Sanitary Acquisition, LLC (Robb Paul)
Public Hearing for Order approving transfer of solid waste collection and recycling franchise from Sutherlin Sanitary Service to Sutherlin Sanitary Acquisition, LLC.

9. BUILDING FACILITIES – Contract Award (Kevin Potter)
Contract with Floor’s By Design, Inc. to provide flooring for the Parole and Probation Office remodel project. The funds for the flooring will be paid for by the State, no County funds will be used. Cost: $87,000.

10. COUNTY COUNSEL – Order Approving Ballot Title (Paul Meyer)
At the close of the second public hearing on the formation of the library district, the Board of Commissioners determined to send the matter forward to the November 8, 2016 general election. Today’s Order adopts the text of the Ballot Title for the election (Caption, Question, and Summary). The Question that will appear on the ballot is: “Shall the (Library) district be formed with a permanent rate limit for operating taxes of $0.44 per $1000 of assessed value?”

11. HUMAN RESOURCES – Contract Extension (Michael Kurtz)
Contract Extension with the county’s third-party workers’ compensation claim administrator, Corvel Corporation. Extends Contract to June 30, 2017 and makes changes to the fee schedule.

12. MANAGEMENT & FINANCE – Fiscal Year 2016 Supplemental Budget Adjustment (Jessica Hansen)
There is a need to increase revenues and expenditures as well as a need to make adjustment in certain appropriations within General Fund, Law Library Fund, Dog Control Fund, County Fair Board Fund, County Forest Management Fund, Health & Social Services Fund, Public Safety Fund and Solid Waste Fund.

13. PUBLIC WORKS – Contract Extension (Robb Paul)
Tenth Contract Extension with C.F. Malm Engineers, LLC to provide an extended warranty for the Supervisory Control and Data Acquisition (SCADA) system installed at Galesville Dam.

14. PUBLIC WORKS – Contract Extension (Robb Paul)
Third Contract Extension with C.F. Malm Engineers, LLC to provide hydropower plant engineering and consulting services for the Galesville Dam.

15. PUBLIC WORKS – Contract Award (Robb Paul)
Contract award to Laskey-Clifton Corp. for construction of the Reedsport Landfill Leachate Conveyance System. Cost: $1,272,368.

16. PUBLIC WORKS – Contract Assignment (Robb Paul)
Contract Assignment for C.F. Malm Engineers to perform Protection Relay Testing & Replacement at the Galesville Dam powerhouse under an existing engineering and consulting services contract. Cost: $42,820.

17. MISCELLANEOUS – Appointment/Reappointments to the Senior Services Advisory Council (Jeanne Wright)
Vacancies exist on the Senior Services Advisory Council due to resignations and expired terms. The vacancies were advertised with Douglas County media and four applications were received. The Council recommends the Appointment of Ellecias (Lee) DeCouteau (Central County) with a term ending June 30, 2018. In addition they recommend the Reappointment of Bill Schmidt (Central County), Bill Crenshaw (East County) and Lia Katz (South County) with terms that will end June 30, 2019.

• Reedsport Citizens -
• Courthouse Citizens -


The next regularly scheduled Board meeting will be held June 29, 2016 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR. The meeting is available via Video Conferencing to Reedsport citizens at the Reedsport Annex, 680 Fir Street, Reedsport, OR.

Convene as the Governing Body for the Douglas County 4-H, Master Gardener and Extension Service District.

1. BUDGET HEARING – For the Douglas County 4-H, Master Gardener and Extension Service District (John Punches)
The District’s Budget Committee considered and approved a draft budget on May 17, 2016. Budget details have been on file at the Douglas County Extension Office. The hearing has been publicly noticed and provides an opportunity for public input. The proposed budget would levy a tax of $0.0600 per $1000 assessed value on property within the District’s boundaries, raising an estimated $450,792 to fund operating expenses of the District. These are dedicated revenues with the District’s voter-approved tax rate limit. The actions do not impact the County’s general fund.


Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.

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