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Commissioners Agenda for Wednesday, May 24, 2017

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

Commissioner Agenda-REVISED

       
CHAIR Chris Boice    
COMMISSIONER Gary Leif    
COMMISSIONER Tim Freeman   DATE 5/24/2017 9:00 AM
Contact Email:    

1. PLEDGE OF ALLEGIANCE
"I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation, under God, indivisible, with liberty and justice for all.”

2. APPROVAL OF THE MINUTES OF May 17, 2017

3. CITIZEN PARTICIPATION ON AGENDA ITEMS ONLY
• Reedsport Citizens –
• Courthouse Citizens –

4. ASSESSOR– Tax Refund over $2500 (Roger Hartman)
Tax correction on business personal property Account P80229, Douglas County Forest Products. BoPTA waived late filing penalties for BoPTA petition #2016-12.

5. COMMISSIONERS– Intergovernmental Agreement (Commissioner Leif)
Intergovernmental Agreement between the City of Riddle and Douglas County to adopt the “Reading Room with check-out” library model.

6. INFORMATION TECHNOLOGY –Intergovernmental Agreement (Kevin Potter)
This is the 6th Amendment to Intergovernmental Agreement #4336 with State of Oregon, Department of Corrections (DOC) for PC and telephone support services provided by the County IT Department to the State Parole and Probation offices located in the Justice Building. DOC will pay a flat monthly fee of $867.00 for services through September 30, 2017. Revenue to the County is $2,601 during the amended period.

7. INFORMATION TECHNOLOGY –Contract Extension (Kevin Potter)
Sixth extension and modification of Contract No. 26846 between Douglas County and Intergraph Corporation. This is an annual renewal for this software used by the Assessor, Surveyor and Engineering Departments to maintain all of the County’s maps in an electronic format. Extends the contract term to May 31, 2018. Total cost of renewal is $37,250.00.

8. LAND DEPARTMENT – Contract (Kevin Potter)
Lease between Douglas County and State of Oregon, Department of Corrections for office space in the Reedsport Annex building. Monthly revenue amount of $187.50. Term dates: 07/01/2017 to 06/30/2018.

9. LAND DEPARTMENT – Contract (Keith Cubic)
County Forest Management contract for precommerical thinning between Douglas County and Rye Tree Service. This is part of on-going forest management and within authorized budget.

10. PUBLIC WORKS –Contract Award (Mike Lutrell)
Award of contract No. 30422 to Cradar Enterprises, Inc. in the amount of $1,499,870.00 for North Comstock Road, West Central Avenue to Laurel Avenue, Douglas County, Oregon.

11. SENIOR SERVICES –Lease Agreement (Jeanne Wright)
Renewal of annual Lease Agreement with the Special Peoples Depot of Glendale, Oregon for the use of the Center for the Older Adult Nutrition Program. Expenditure of $481.00 per month for term dates of 07/01/2017 to 06/30/2018.

12. SENIOR SERVICES –Lease Agreement (Jeanne Wright)
Renewal of annual Lease Agreement with the Glide Community Club for the use of the Glide Community Center for the Older Adult Nutrition Program. Expenditure of $578.00 per month for term dates of 07/01/2017 to 06/30/2018.

13. SENIOR SERVICES –Lease Agreement (Jeanne Wright)
Renewal of annual Lease Agreement with the City of Reedsport for the use of the Lower Umpqua Senior Center for the Older Adult Nutrition Program. Expenditure of $340.00 per month for term dates of 07/01/2017 to 06/30/2018.

14. SENIOR SERVICES –Lease Agreement (Jeanne Wright)
Renewal of annual Lease Agreement with the City of Riddle Community Center for the Older Adult Nutrition Program. Expenditure of $839.00 per month for term dates of 07/01/2017 to 06/30/2018.

15. SENIOR SERVICES –Lease Agreement (Jeanne Wright)
Renewal of annual Lease Agreement with the Yoncalla Parks and Recreation District for the use of the Yoncalla Community Center for the Older Adult Nutrition Program. Expenditure of $468.00 per month for term dates of 07/01/2017 to 06/30/2018.

16. SHERIFF –Contract Extension (John Hanlin)
Seventh Extension of Contract No. 26565 between Douglas County and Saving Grace, Inc. This extends the contract term to June 30, 2018. Total Contract Amount: Not to Exceed $112,995.00.

17. CITIZEN PARTICIPATION
• Reedsport Citizens –
• Courthouse Citizens –

18. COMMISSIONERS COMMENTS

19. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held May 31, 2017 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR. The meeting is available via Video Conferencing to Reedsport citizens at the Reedsport Annex, 680 Fir Street, Reedsport, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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