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Commissioners Agenda for Wednesday, May 13, 2015

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

AGENDA

       
CHAIR Susan Morgan    
COMMISSIONER Chris Boice    
COMMISSIONER Tim Freeman   DATE 5/13/2015 9:00 AM
Contact Email:    

PLEDGE OF ALLEGIANCE

MINUTES - Approval of the Minutes of May 6, 2015.

CITIZEN PARTICIPATION ON AGENDA ITEMS ONLY

1. PUBLIC HEARING – Remand of Nonfarm Dwelling (Keith Cubic)
The remand hearing is required by the Land Use Board of Appeals (LUBA), and is limited to amending a condition of the prior nonfarm dwelling approval to clarify the condition requirement.

2. BUILDING FACILITIES – Amendment to Intergovernmental Agreement (Kevin Potter)
Amendment No. 1 with the Oregon Judicial Department to amend the Courthouse Improvement IGA. This amendment will increase the cost of the project and change some of the project related dates. The project has been increased not to exceed $191,083.00 with a completion date of June 30, 2015. There is no cost to the County, all funding provided by State of Oregon Judicial Department.

3. LAND DEPARTMENT – Lease Amendment (Gary Groth)
Lease Amendment to State of Oregon for 150 rentable square feet of office space located at 680 Fir Street, Reedsport, OR 97467. Lease is amended to extend term from July 1, 2015 through June 30, 2017. Compensation consists of mutual promises and other consideration.

4. PUBLIC WORKS DEPARTMENT – Order Setting a Hearing (Robb Paul)
Order Setting Hearing on Vacation of Property Acquired through Tax foreclosure.

5. PUBLIC WORKS DEPARTMENT – Lease Extension (Robb Paul)
Eleventh Extension of Lease for office space located at 433 Rifle Range Road, Roseburg, Oregon. Lease amount $1,850.00/Month Revenue.

6. PUBLIC WORKS DEPARTMENT – Contract Change Order (Robb Paul)
Contract Change Order No. 2 with Wildish Construction Company for Paving of Umpqua College Road. Changes contract completion date to 4/17/15. Notes that County will do chip seal work with deduction of $42,000.00.

7. SHERIFF’S DEPARTMENT – Extension of Intergovernmental Agreement (John Hanlin)
Extension of Intergovernmental Agreement for law enforcement services with the City of Yoncalla. Douglas County provides law enforcement services inside the city limits for the fiscal year July 1, 2015 through June 30, 2016. Revenue: $16,977.83.





8. SHERIFF’S DEPARTMENT – Extension of Intergovernmental Agreement (John Hanlin)
Extension of Intergovernmental Agreement for law enforcement services with the City of Drain. Douglas County provides law enforcement services inside the city limits for the fiscal year July 1, 2015 through June 30, 2016. Revenue: $116,746.00.

9. SHERIFF’S DEPARTMENT – Extension of Intergovernmental Agreement (John Hanlin)
Extension of Intergovernmental Agreement for law enforcement services with the City of Riddle. Douglas County provides law enforcement services inside the city limits for the fiscal year July 1, 2015 through June 30, 2016. Revenue: $140,161.48.

10. SHERIFF’S DEPARTMENT – Extension of Intergovernmental Agreement (John Hanlin)
Eleventh Extension of Intergovernmental Agreement with the City of Sutherlin for Housing Inmates in Douglas County Corrections. Revenue: $84.91 per prisoner per day. Term Dates: 7/1/15-6/30/16.

11. TREASURER’S DEPARTMENT – Investment Policy Review (James Rudolph)
This is the annual review of the Douglas County Investment Policy.

12. MISCELLANEOUS – Appointment to Local Public Safety Coordinating Council (Commissioner Boice)
Appointment of Joe Garcia to the LPSCC to represent a lay citizen position. The terms for the committee are indefinite but reviewed annually to be sure that all members are current.

13. CITIZEN PARTICIPATION

14. COMMISSIONER’S COMMENTS

15. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held May 20, 2015 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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