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Commissioners Agenda for Wednesday, April 29, 2015

Douglas County Courthouse, Room 216 Roseburg, Oregon


CHAIR Susan Morgan    
COMMISSIONER Chris Boice    
COMMISSIONER Tim Freeman   DATE 4/29/2015 9:00 AM
Contact Email:    

Contact Email:


PROCLAMATION – Home Education Week 2015 – David LaLande

MINUTES - Approval of the Minutes of April 22, 2015.


1. BID OPENING – Public Works Department (Robb Paul)
Bid Opening for the paving of Garden Valley Road, County Road #31 and 31A, Douglas County, Oregon.

2. PUBLIC HEARING – Amendment to Land Use and Development Ordinance (Keith Cubic)
Amendments to the LUDO are needed to incorporate provisions enacted by the 2013 Legislature for the establishment of medical marijuana facilities.

3. ASSESSOR & TAX – County Assessment Function Funding Assistance (CAFFA) Grant (Roger Hartman)
Acceptance of the CAFFA Grant for Fiscal Year 2015-16. The grant assists with the financing of the assessment and taxation to stay compliant with mandated services. **STRICKEN**

4. HUMAN RESOURCES DEPARTMENT – Collective Bargaining Agreement (Michael Kurtz)
Recommendation by the Human Resources Director that the Board of Commissioners enter into a three-year Collective Bargaining Agreement with AFSCME Council 75 of the Douglas County Juvenile Department. Contract Dates: July 1, 2015 – June 30, 2018.

5. INFORMATION TECHNOLOGY DEPARTMENT – Amendment to Intergovernmental Agreement (Kevin Potter)
Fourth Amendment of IGA #4336 between Douglas County and the State of Oregon, Department of Corrections, for PC and telephone support services provided by the County IT Department to the State Parole and Probation offices located in the Justice Building. DOC will pay a monthly flat fee of $867.00 for services beginning June 1, 2015 – May 31, 2016.

6. LIBRARY DEPARTMENT – Contract (Jeremiah Elliott)
Recommendation to enter into contract with OverDrive Digital Library Reserve Consortium. The company provides a service allowing library patrons to download recorded books and eBooks in a variety of formats to electronic devices. Cost: $12,571.61.

7. PUBLIC WORKS DEPARTMENT – Resolution (Robb Paul)
Resolution initiating proceedings for Vacation of Property acquired through Tax Foreclosure.

8. PUBLIC WORKS DEPARTMENT– Contract Amendment (Robb Paul)
Second Amendment to Contract #27232 between Oregon Department of Transportation and Douglas County. Payment not to exceed a maximum of $800,000 in State funds for the duration of this agreement and shall not exceed $100,000 per year in State funds.

9. PUBLIC WORKS DEPARTMENT – Contract Extension (Robb Paul)
Contract Extension with JNB Transport, Inc. for glass haul from the Douglas County Landfill to a glass recycling facility in Portland, Oregon. Cost to the County: $760.00 per 30 ton sized trailer load, not to exceed $50,000.00.

10. SHERIFF’S DEPARTMENT – Extension of Intergovernmental Agreement (John Hanlin)
Ninth extension of Intergovernmental Agreement for law enforcement services with the City of Glendale. Douglas County provides law enforcement services inside the city limits for the fiscal year July 1, 2015 through June 30, 2015. Revenue: $49,037.87.

11. MISCELLANEOUS – Request for Appointment to CCD Advisory Board (Commissioner Boice)
Appointment of Cameron Frasnelly to the CCD Business Development Advisory Board. Term Expiration: May 31, 2015.

12. MISCELLANEOUS – Request for Appointment Local Public Safety Coordinating Council (Commissioner Boice)
Per Statute (ORS 423.560), the Board of Commissioners shall convene a local public safety coordinating council with members of specific professions around public safety such as law enforcement, district attorney, state court judge, public defender, director of community corrections, county commissioner, juvenile department director, health director, mental health director, at least one lay citizen, mayor, city manager, representative of the Oregon State Police (non-voting), and a representative of the Oregon Youth Authority (non-voting). The Council develops and plans recommendation to the county board of commissioners a plan for use of: State resources to serve the local offender population; and State and local resources to serve the needs of that part of the local offender population who are at least 15 years of age and less than 18 year of age, which plan must provide for coordination of community-wide services involving prevention, treatment, education, employment resources and intervention strategies; and coordinate local criminal justice policy among affected criminal justice entities. The focus is to reduce recidivism. To fulfill the roster it is recommended to appoint: Chris Boice, County Commissioner, Christine Seals M.D. (Health Director), Janet Holland (Mental Health Director), Greg Brigham (ADAPT – Community Addiction Provider), Stuart Hansen (Oregon Youth District Supervisor), and Jerry Chartier (lay citizen). The terms are indefinite but reviewed annually to be sure that all members are current.



The next regularly scheduled Board meeting will be held May 6, 2015 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.


Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.

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