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Commissioners Agenda for Wednesday, April 27, 2016

Douglas County Courthouse, Room 216 Roseburg, Oregon


CHAIR Tim Freeman    
COMMISSIONER Chris Boice    
COMMISSIONER Susan Morgan   DATE 4/27/2016 9:00 AM
Contact Email:    


2. Approval of the Minutes of April 20, 2016

Reedsport Citizens -
Courthouse Citizens -


5. PUBLIC HEALTH Contract Amendment (Dr. Dannenhoffer)
Third Contract Amendment with the Local Public Health Authority (LPHA). The amendment adds $2,364.00 to Title V for Child & Adolescent Health Funding and $5,515.00 to Title V Flexible Funding.

6. PUBLIC HEALTH Contract Amendment (Dr. Dannenhoffer)
Fourth Contract Amendment with the LPHA. The amendment does not affect Douglas County, but does affect other Counties in the State.

7. PUBLIC HEALTH Contract Amendment (Dr. Dannenhoffer)
Fifth Contract Amendment with the LPHA. The amendment adds $10,056.00 to unrestricted funding for reproductive health.

8. PUBLIC WORKS Contract (Robb Paul)
Contract with St. Vincent de Paul Society of Lane County, Inc. St. Vincent de Paul collects used mattress and box springs and recycling services for the Roseburg and Reedsport Landfills.

9. PUBLIC WORKS Permanent Easement (Robb Paul)
Easement will allow the County to construct, maintain, repair and have free access to the section of Reedsport Landfill leachate line that will cross a City of Reedsport parcel.

10. PUBLIC WORKS Acceptance of Bargain & Sale Deed (Robb Paul)
Acceptance of Bargain and Sale Deed for a 1.0 acre parcel of land lying adjacent to Tiller Trail Hwy at approximately mile post 40.4. Grantor: Oregon Department of Transportation (ODOT). Parcel is being conveyed in consideration for Donation Deed for the Glendale Scales granted to ODOT by Douglas County on March 16, 2016.

11. PUBLIC WORKS Agreement (Robb Paul)
Agreement with Tire Disposal and Recycling, Inc. for the removal of waste tires from the Roseburg Landfill. Amount: $915.00 per trailer load.

12. PUBLIC WORKS Contract Extension (Robb Paul)
Contract Extension with Umpqua Research Company to provide analytical laboratory services for permit compliance monitoring at the Roseburg and Reedsport Landfills.

13. PUBLIC WORKS Contract Award (Robb Paul)
Contract Award to LTM, Inc. dba Knife River Materials for the paving of Buckhorn Road and Dixonville Road project. The project includes paving and striping of Buckhorn Road from the Highway 138 spur intersection to O.C. Brown Road; and Dixonville Road from Buckhorn Road to North Fork Deer Creek Bridge. Contract amount: $375,494.00.

14. PUBLIC WORKS Contract Modification (Robb Paul)
Fifth Extension and Modification of Contract No. 26846 with Intergraph Corporation dba Hexagon Geospatial for maintenance of current software $31,064.40 and the purchase of Aerial Imagery of Douglas County and Processing Software $55,611.82.

15. MISCELLANEOUS Reappointment (Commissioner Freeman)
A vacancy exists on the Elkton Estates Phase II Special Road District due to the expired term of Martin Tomaselli. Mr. Tomaselli would like to be reappointed to a new term that would expire December 31, 2018.

16. MISCELLANEOUS Appointment/Reappointments (Commissioner Freeman)
Three vacancies exist on the Overlook-Scottview Road District due to two expired terms and one member who moved out of the road district boundaries. Dale Rummel would like to be reappointed to a term that would expire December 31, 2019. Bryan Kollen would like to be reappointed to a term that would end December 31, 2018. Jim Henricksen would like to be appointed to a term that would end December 31, 2018.

17. MISCELLANEOUS Reappointments (Commissioner Freeman)
Two vacancies exist on the Springbrook Special Road District due to expired terms. Holly Burton and James Mitchell would like to be reappointed to new terms that would end December 31, 2018.

Reedsport Citizens -
Courthouse Citizens -


The next regularly scheduled Board meeting will be held May 4, 2016 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR. The meeting is available via Video Conferencing to Reedsport citizens at the Reedsport Annex, 680 Fir Street, Reedsport, OR.


Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.

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