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Commissioners Agenda for Wednesday, April 26, 2017

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

Revised Commissioner Agenda

       
CHAIR Chris Boice    
COMMISSIONER Gary Leif    
COMMISSIONER Tim Freeman   DATE 4/26/2017 9:00 AM
Contact Email:    

1. PLEDGE OF ALLEGIANCE
"I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation, under God, indivisible, with liberty and justice for all.”

2. APPROVAL OF THE MINUTES OF APRIL 19, 2017

3. CITIZEN PARTICIPATION ON AGENDA ITEMS ONLY
• Reedsport Citizens --
• Courthouse Citizens --

4. COMMISSIONERS – Correction Order (Chris Boice)
Correction Order for Upper Cleveland Rapids Road District. An audit was completed of the terms of office for the Upper Cleveland Rapids Road District. During the audit it was determined that one member was appointed to a four year term by mistake. This Order fills an expired term and corrects the error. Russ Noah is reappointed to the Upper Cleveland Rapids Road District with a term expiration of 12/31/2019.

5. LAND DEPARTMENT – Request for Consent to Assignment / Permit of Entry (Kevin Potter)
The Land Department provided a “permit of entry” to Rosboro Lumber, who has now sold their timber stand to Franklin-Clarkson Timber Co., LLC. Franklin-Clarkson Timber Co., LLC requests the permit of entry to be reassigned to them, so they are authorized to cross our roads to get to their timber stand.

6. PARKS DEPARTMENT – Contract Change Order (Rocky Houston)
Central Lincoln People’s Utility District (PUD) is requiring unplanned upgrades to the electrical service for the Windy Cove B Restroom Replacement. This Contract Change Order covers the non-PUD electrical work and materials for $16,675 for a total contract amount of $104,090 with Benny Hempstead Excavating.

7. PLANNING DEPARTMENT – Delegation of Authority Report (Keith Cubic)
The Delegation of Authority Orders of June, 1997, September, 2014 and provisions of the Land Use Development Ordinance (LUDO), Sanitation, Environmental Health and Ambulance Service codes provide for the Planning Director to act on behalf of the Board of Commissioners on specified matters and requires the Director to periodically report actions taken under the delegation order.

8. PUBLIC WORKS ENGINEERING DEPARTMENT – Relinquishment Deed (Mike Luttrell)
State of Oregon, by and through its Department of Transportation, Relinquishes Right of Way to Douglas County. Oakland Shady Highway at Carnes Road Section.

9. SHERIFF’S DEPARTMENT – Intergovernmental Agreement (Brian Sanders)
Amendment to Intergovernmental Agreement No. 5188 with Oregon Department of Corrections and Douglas County Sheriff’s Office. Increases total amount of jail beds available to ODOC for housing of Local Inmates.

10. SOLID WASTE DEPARTMENT – Temporary Waste Collection Franchise Agreement (Paul Meyer)
Temporary Solid Waste Collection Franchise Agreement with Sutherlin Sanitary LLC. Franchisee shall have the exclusive right to provide solid waste collection and service within the Diamond Lake area.

11. SOLID WASTE DEPARTMENT – Contract Extension (David Bebak)
Extension of Contract No. 29797 with St. Vincent de Paul Society of Lane County, for mattress and box spring collection at Roseburg and Reedsport transfer stations. Contract Extension extends contract term to February 28, 2018 and raises fees to $10.00 per mattress or box spring, and $20.00 per mattress or box spring if wet or moldy.

12. CITIZEN PARTICIPATION
• Reedsport Citizens --
• Courthouse Citizens –

13. COMMISSIONERS COMMENTS

14. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held May 3, 2017 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR. The meeting is available via Video Conferencing to Reedsport citizens at the Reedsport Annex, 680 Fir Street, Reedsport, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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