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Commissioners Agenda for Wednesday, April 23, 2014

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

AGENDA

       
CHAIR Joseph Laurance    
COMMISSIONER Susan Morgan    
COMMISSIONER Doug Robertson   DATE 4/23/2014 9:00 AM

PLEDGE OF ALLEGIANCE

MINUTES of the Board meeting held on April 16, 2014.

CITIZEN PARTICIPATION ON AGENDA ITEMS ONLY

1. BID OPENING – For the paving and reconstruction of Old Highway 99N, County Road #388, mile post 6.42 to mile post 9.45, Douglas County, Oregon (Robb Paul)

2. ASSESSOR & TAX – County Assessment Function Funding Assistance (CAFFA) Grant (Susan Acree)
Acceptance of the CAFFA Grant for Fiscal Year 2014-15. The grant assists with the financing of the assessment and taxation to stay compliant with mandated services.

3. FAIRGROUNDS – Order Awarding Contract (Harold Phillips)
Order awarding Contract to Victory Builders, Inc. for the Fairgrounds pavilion painting project. Cost: $80,923.00.

4. FAIRGROUNRDS – Contract (Harold Phillips)
Contract with Victory Builders, Inc. for the Fairgrounds pavilion painting project. Cost: $80,923.00.

5. FAIRGROUNDS – Order Awarding Contract (Harold Phillips)
Order awarding Contract to Zerbach Construction, Inc. for the Fairgrounds pavilion remodel project. Cost: $148,139.00.

6. FAIRGROUNDS – Contract (Harold Phillips)
Contract with Zerbach Construction, Inc. for the Fairgrounds pavilion remodel project.

7. INFORMATION TECHOLOGY – Authorization for Purchase (Kevin Potter)
Douglas County has maximized PC usage as long as possible but due to Microsoft declaring that upgrades are necessary we need to purchase upgraded computer hardware. The upgrade will cost $185,214.69 per Oregon State Price Agreement.

8. INFORMATION TECHNOLOGY – Authorization for Purchase (Kevin Potter)
Douglas County has maximized PC usage as long as possible but due to Microsoft declaring that upgrades are necessary we need to purchase upgraded computer software. The upgrade will cost $70,965.26 from CDW-G who had the most cost effective quote.

9. MISCELLANEOUS -- Appointment to the Lookingglass Rural Fire District (Commissioner Laurance)
The Lookingglass Rural Fire District does not currently have a quorum so it is necessary for the Board of Commissioners to appoint one member to make a quorum. The vacancy was advertised with Douglas County media. Per ORS 478.050, to be eligible for the Board you need to be a Douglas County registered voter and live in, or be a land owner within the Fire District.

10. CITIZEN PARTICIPATION

11. COMMISSIONER’S COMMENTS

12. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held April 30, 2014 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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