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Commissioners Agenda for Wednesday, April 18, 2012

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

AGENDA

       
CHAIR Susan Morgan    
COMMISSIONER Doug Robertson    
COMMISSIONER Joseph Laurance   DATE 4/18/2012 9:00 AM

PLEDGE OF ALLEGIANCE

MINUTES of the Board meeting held on April 11, 2012

CITIZEN PARTICIPATION FOR COMMENTS ON AGENDA ITEMS ONLY

1. PUBLIC HEARING – Sale of Real Property (Gary Groth)
Public hearing concerning the sale of real property located near Ada and currently set aside for County Park and for County Forest.

2. BUILDING FACILITIES – Contract Extension (Kevin Potter)
First extension of contract #26160 with OTIS Elevator Company to provide elevator maintenance services as per contract. This will extend the contract to April 27, 2013. Contract base yearly amount is $33,151.68.

3. COMMISSION ON CHILDREN & FAMILIES – Agreement (Gillian Wesenberg)
Revised 2011-13 Medicaid Intergovernmental Agreement between the Oregon Commission on Children & Families and Douglas County reflecting the revisions to the activity codes and to increase the DMAP Administration Fee (from 1% to 1.5%).

4. HEALTH AND SOCIAL SERVICES – Order (Peggy Madison)
Order approving qualified Mental Health Specialist to serve as Mental Health Director’s Designees.

5. INFORMATION TECHNOLOGY – Contract Extension (Kevin Potter)
This is the second extension of IGA #4336 between Douglas County and the State of Oregon Department of Corrections for PC and telephone support services provided by the Information Technology Department to Parole and Probation offices. Revenue to the County is $723.00 per month for services provided.

6. LAND – Satisfaction of Mortgage (Gary Groth)
Satisfaction of Mortgage relative to a Woodlands Assistance Program loan to Gregory Gene Fox. The loan, plus interest, has been paid in full and the County’s lien is being removed from the property.

7. LAND – Order of Sale (Gary Groth)
Order of Sale setting a date and time of 10:00 am. on Tuesday, May 22, 2012 for the oral auction of five County owned parcels of real property and one County owned interest of mineral rights, all acquired through property tax foreclosures.

8. LAND – Timber Sale Contract (Gary Groth)
Timber Sale Contract with Future Logging Co. for Clear Eel Timber Sale #288. This sale was sold at an oral auction on March 8, 2012. Estimated volume of timber to be removed is 1.1 million board feet and estimated value is $343,301.00.

9. LAND – Timber Sale Contract (Gary Groth)
Timber Sale Contract with Swanson Group Mfg. LLC for Sparrow Park Timber Sale #PK006. This sale was sold at an oral auction on March 8, 2012. Estimated volume of timber to be removed is 548,000 board feet and estimated value is $110,000.00. Revenue from this sale will go to the Parks Department.

10. MANAGEMENT & FINANCE – Order (Rich Arrow)
An order ratifying the Manley Services Health Reimbursement Arrangement Administrative Agreement.

11. PUBLIC WORKS – Order – (Robb Paul)
Order accepting completion of contract. Emergency Reconstruction of Bridge Rail – Bridge #19C040 South Myrtle Road County Road #18, M.P. 9.20, Douglas County, Oregon. The contract has been completed and all requirements have been met. Coral Construction Company in the amount of $32,010.50.

12. PUBLIC WORKS – Agreement (Robb Paul)
Agreement with Oregon Military Department for State of Oregon Emergency Management Infrastructure Contract 4055-DR-OR.

13. PUBLIC WORKS – Contract (Robb Paul)
Contract with LTM, Inc., dba Knife River in the amount of $466,523.64 for reconstruction of Hastings Avenue, Douglas County, Oregon.

14. PUBLIC WORKS – Contract (Robb Paul)
Contract with Beckley Excavation & Utility, Inc. in the amount of $44,679.00 for hauling and stockpiling chip seal aggregate in Sutherlin District, Douglas County, Oregon.

15. PUBLIC WORKS – Contract (Robb Paul)
Contract with Beckley Excavation & Utility, Inc. in the amount of $42,914.00 for hauling and stockpiling chip seal aggregate in Roseburg District, Douglas County, Oregon.

16. PUBLIC WORKS – Contract (Robb Paul)
Contract with Beckley Excavation & Utility in the amount of $42,984.00 for hauling and stockpiling chip seal aggregate in Myrtle Creek District, Douglas County, Oregon.

17. CITIZEN PARTICIPATION

18. COMMISSIONER’S COMMENTS

19. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held April 25, 2012 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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